Two Envelop Sytem

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Two Envelop Sytem

Post by Mike on Thu Sep 16, 2010 6:17 pm

gud day..

Some of the Agency requires Two Envelop System (One Envelop includes the original technical and original Financial ) and the other envelops includes the Copies of Technical and Financial whatever the number of copies required by the Agency.
On the other hand some Agency requires Two Envelop System also but one envelop includes the Original Technical and there copies. and the other envelop includes the Original Financial and there copies.
I ask these question coz on the enterpretation of the different agencies based on the revised IRR of RA 9194. Just for clarification which is correct between the two.

thank you and more power
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Re: Two Envelop Sytem

Post by RDV @ GP3i on Thu Sep 16, 2010 6:47 pm

Mike wrote:gud day..

Some of the Agency requires Two Envelop System (One Envelop includes the original technical and original Financial ) and the other envelops includes the Copies of Technical and Financial whatever the number of copies required by the Agency.
On the other hand some Agency requires Two Envelop System also but one envelop includes the Original Technical and there copies. and the other envelop includes the Original Financial and there copies.
I ask these question coz on the enterpretation of the different agencies based on the revised IRR of RA 9194. Just for clarification which is correct between the two.

thank you and more power

The second is the correct application of the 2-envelope system. The technical proposal and the financial proposal should never be in the same envelope.

In a 2-envelope system, the procedure is for all the technical proposals to be opened first. Only the financial proposals of those bidders which passed the preliminary examination of the technical proposal will be opened. Those which failed in their technical proposals, their financial proposals will no longer be opened.

The instructions on how to seal and mark the bids are in Clause 20 of the Instructions to Bidders of the Philippine Bidding Documents, Procurement of Goods and Services (could be a different clause number for Infra but the instructions are the same), 3rd Edition.

Those who do follow these instructions, like putting both the technical proposal and financial proposal in one envelope, should be automatically disqualified.

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Re: Two Envelop Sytem

Post by sunriser431 on Thu Sep 16, 2010 7:00 pm

Mike wrote:gud day..

Some of the Agency requires Two Envelop System (One Envelop includes the original technical and original Financial ) and the other envelops includes the Copies of Technical and Financial whatever the number of copies required by the Agency.
On the other hand some Agency requires Two Envelop System also but one envelop includes the Original Technical and there copies. and the other envelop includes the Original Financial and there copies.
I ask these question coz on the enterpretation of the different agencies based on the revised IRR of RA 9194. Just for clarification which is correct between the two.

thank you and more power
Excerpts from the PBDs for Goods which is self explanatory.
20.Sealing and Marking of Bids
20.1.Unless otherwise indicated in the BDS, Bidders shall enclose their original eligibility and technical documents described in ITB Clause 12 in one sealed envelope marked “ORIGINAL - TECHNICAL COMPONENT”, and the original of their financial component in another sealed envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL BID”.
20.2. Each copy of the first and second envelopes shall be similarly sealed duly marking the inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and “COPY NO. ___ – FINANCIAL COMPONENT” and the outer envelope as “COPY NO. ___”, respectively. These envelopes containing the original and the copies shall then be enclosed in one single envelope.
20.3. The original and the number of copies of the Bid as indicated in the BDS shall be typed or written in indelible ink and shall be signed by the bidder or its duly authorized representative/s
20.4.All envelopes shall:
(a) contain the name of the contract to be bid in capital letters;
(b) bear the name and address of the Bidder in capital letters;
(c) be addressed to the Procuring Entity’s BAC in accordance with ITB Clause 1.1;
(d) bear the specific identification of this bidding process indicated in the ITB Clause 1.2; and
(e) bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21.
20.5. If bids are not sealed and marked as required, the Procuring Entity will assume no responsibility for the misplacement or premature opening of the bid. Moreover, failure to comply with the required sealing and marking of bids shall be a ground for disqualification.

For complete information download the link
PBDs for Goods refer to Section II. Instructions to Bidders C. PREPARATION OF BIDS (section 20. Sealing and Marking of Bids)
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Re: Two Envelop Sytem

Post by Mike on Thu Sep 16, 2010 11:05 pm

If in case the procuring entity will not follow the sealing and marking of bids for Infra as per instruction of the revised IRR of RA 9184 and if during the bidding process we had followed the revised IRR of RA 9184. Is it right that the procuring entity will disqualify our bid? If that will happen what remidy for us to reconsider our documents. Can we pointed out that the agency must follow the instruction of the revised IRR of RA 9184. Is the Agency is liable? if they will not follow the revised IRR of RA 9184.
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Re: Two Envelop Sytem

Post by sunriser431 on Fri Sep 17, 2010 12:28 am

Mike wrote:If in case the procuring entity will not follow the sealing and marking of bids for Infra as per instruction of the revised IRR of RA 9184 and if during the bidding process we had followed the revised IRR of RA 9184. Is it right that the procuring entity will disqualify our bid? If that will happen what remidy for us to reconsider our documents. Can we pointed out that the agency must follow the instruction of the revised IRR of RA 9184. Is the Agency is liable? if they will not follow the revised IRR of RA 9184.
Hi mike, please provide details. (in reference to bold text). bounce
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Re: Two Envelop Sytem

Post by Mike on Fri Sep 17, 2010 7:50 am

To sunrise431

If the procuring entity followed the procedures in the sealing and marking of bids for goods instead of infra like having two envelop system One Envelope includes Original Eligibility and Technical,and Original Financial and the other Envelope includes its copies of Eligibility and technical, and Financial. Which was not followed the procedures for Infra in the revised IRR of RA 9184.
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Re: Two Envelop Sytem

Post by RDV @ GP3i on Fri Sep 17, 2010 10:56 pm

Mike wrote:To sunrise431

If the procuring entity followed the procedures in the sealing and marking of bids for goods instead of infra like having two envelop system One Envelope includes Original Eligibility and Technical,and Original Financial and the other Envelope includes its copies of Eligibility and technical, and Financial. Which was not followed the procedures for Infra in the revised IRR of RA 9184.

Mikel, the sealing and marking of bids for goods and infra are already the same under the revised IRR.
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Re: Two Envelop Sytem

Post by Mike on Sun Sep 19, 2010 10:17 am

ok thank you again sir
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Re: Two Envelop Sytem

Post by sunriser431 on Sun Sep 19, 2010 11:58 am

Mike wrote:To sunrise431

If the procuring entity followed the procedures in the sealing and marking of bids for goods instead of infra like having two envelop system One Envelope includes Original Eligibility and Technical,and Original Financial and the other Envelope includes its copies of Eligibility and technical, and Financial. Which was not followed the procedures for Infra in the revised IRR of RA 9184.
PBDs for Goods 3rd edition
SECTION II. INSTRUCTIONS TO BIDDERS
C. PREPARATION OF BIDS
1. xxxx
20. Sealing and Marking of Bids page 27
PBDs for Infrastructure 3rd edition
SECTION II. INSTRUCTIONS TO BIDDERS
C. PREPARATION OF BIDS
1. xxxx
20. Sealing and Marking of Bids page 27
If you read section 20 carefully , the instruction and procedures in sealing and marking for Goods and Infra is identical. bounce
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Re: Two Envelop Sytem

Post by mcsvds on Thu Jun 07, 2012 10:26 am

good day.. I just want to ask if the bidder could be disqualified if the bid security (bid bond) contained in his copy 1 envelop different from the copy in the original documents. The bid bond in the copy 1 envelop is intended for another bidding in different agency. Is there any rule that originals will prevail?tnx

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Re: Two Envelop Sytem

Post by RDV @ GP3i on Thu Jun 07, 2012 10:52 am

mcsvds wrote:good day.. I just want to ask if the bidder could be disqualified if the bid security (bid bond) contained in his copy 1 envelop different from the copy in the original documents. The bid bond in the copy 1 envelop is intended for another bidding in different agency. Is there any rule that originals will prevail?tnx

Yes, there is. If I am not mistaken, the rule is in the Generic Procurement Manual (GPM), if it is not in the PBDs.
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Re: Two Envelop Sytem

Post by regina avelino on Thu Jun 07, 2012 12:01 pm

Sir RDV nasa second sentence of Section 23.1 of the Philippine Bidding Documents for Goods, which states: “In the event of any discrepancy between the original and the copies, the original shall prevail.”

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Re: Two Envelop Sytem

Post by RDV @ GP3i on Wed Jun 13, 2012 2:41 pm

regina avelino wrote:Sir RDV nasa second sentence of Section 23.1 of the Philippine Bidding Documents for Goods, which states: “In the event of any discrepancy between the original and the copies, the original shall prevail.”

Thank you, regine.
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Re: Two Envelop Sytem

Post by sunriser431 on Wed Jun 13, 2012 8:05 pm

Excerpt from the PBDs for Goods. Section 19.3 xxxx. In the event of any discrepancy between the original and the copies, the original shall prevail. bounce
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