Supplemental Annual Procurement Plan

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Supplemental Annual Procurement Plan

Post by TWG on Fri Oct 08, 2010 8:17 pm


Gud PM to all:

May I know please what is the basis (or what particular Section or provision in the IRR of RA 9184 or the GPPB Resolution, if any) for the issuance of supplemental Annual Procurement Plan. Section 7.2 and its related provions of the IRR speak only of the Annual Procurement Plan but none of the Supplemental Annual Procurement Plan.

Thanks for your help.

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Re: Supplemental Annual Procurement Plan

Post by sunriser431 on Fri Oct 08, 2010 8:43 pm

Nilo wrote:
Gud PM to all:

May I know please what is the basis (or what particular Section or provision in the IRR of RA 9184 or the GPPB Resolution, if any) for the issuance of supplemental Annual Procurement Plan. Section 7.2 and its related provions of the IRR speak only of the Annual Procurement Plan but none of the Supplemental Annual Procurement Plan.

Thanks for your help.
Excerpt from NPM 036-2004 dated 3/26/2004. For your guidance. bounce
1. xxxx
2. Does R.A. 9184 require the procuring entities to prepare a Supplemental Procurement Plan (SPP) and an Amendatory Procurement Plan (APrP)?
The IRR-A, specifically Section 7.2, limits the required procurement plans into two (2), APP and Project Procurement Management Plan (“PPMP”). The PPMPs, for each individual project, is prepared by the respective Project Management Offices (“PMOs”) or end-user units of the procuring entities, while the consolidation of these PPMPs into an APP is lodged with the BAC Secretariat of the procuring entity.

Moreover, although the individual PPMPs and the consolidated APP shall be updated every six (6) months or as often as may be required by the head of the procuring entity, the preparation of an SPP and/or APrP, is no longer required for purposes of compliance with R.A. 9184 and its IRR-A. However, your office may still opt to prepare an SPP or APrP, in addition to the APP, especially if such practice has contributed to an efficient and judicious procurement planning in your agency.

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Re: Supplemental Annual Procurement Plan

Post by engrjhez® on Fri Oct 08, 2010 8:44 pm

Nilo wrote:
Gud PM to all:

May I know please what is the basis (or what particular Section or provision in the IRR of RA 9184 or the GPPB Resolution, if any) for the issuance of supplemental Annual Procurement Plan. Section 7.2 and its related provions of the IRR speak only of the Annual Procurement Plan but none of the Supplemental Annual Procurement Plan.

Thanks for your help.

You won't find the word 'supplemental' but there is a provision that will cause such:
7.4. Updating of the individual PPMPs and the consolidated APP for each procuring entity
shall be undertaken every six (6) months or as often as may be required by the Head
of the Procuring Entity. The updating of the PPMPs shall be the responsibility of the
respective end-user units of the Procuring Entities, while the consolidation of these
PPMPs into an APP shall be lodged with the BAC Secretariat, subject to approval of
the Head of the Procuring Entity.
When we update, we mean amendment, and when we amend, we don't do the whole thing again (as in back to scratch). All those changes shall then be reflected to and be referred to as Supplemental APP. It can happen when:
  1. There are fresh new funds or new funds realized that can be used for new projects;
  2. Funds are not realized, or there is a redundancy of funds, and that need to remove a project/procurement originally appropriated;
In case of amendments not requiring addition or deletion but simply re-alignments or change of purpose, we call it Amendatory Procurement Plan (APrP) as sunriser mentioned above. Smile
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Re: Supplemental Annual Procurement Plan

Post by TWG on Sat Oct 09, 2010 10:52 am


Thank you so much to sunriser431 and engrjhez for a very enlightening response.

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Re: Supplemental Annual Procurement Plan

Post by sunriser431 on Sat Oct 09, 2010 10:24 pm

Nilo wrote:
Thank you so much to sunriser431 and engrjhez for a very enlightening response.
You are welcome "Nilo" Smile
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Re: Supplemental Annual Procurement Plan

Post by tingjay on Fri Oct 15, 2010 11:28 am

regarding ppmp....who approves the ppmp? thanks guys...
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Re: Supplemental Annual Procurement Plan

Post by engrjhez® on Fri Oct 15, 2010 2:13 pm

tingjay wrote:regarding ppmp....who approves the ppmp? thanks guys...
The Head of Procuring Entity shall always cause the approval/disapproval of procurement related documents. That includes the PPMP and the APP. Smile
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Re: Supplemental Annual Procurement Plan

Post by isabelo c. rodriguez on Mon Jul 02, 2012 8:43 pm

good evening engrjhez and to my forum-mates:
is it allowed to include in the supplemental ppmp, items bought not previously included in the ppmp? are there remedies open to us just to right this wrong? and, do we have to submit to gppb our sapp everytime we sppmp?
thank you and more power to you guys!

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Re: Supplemental Annual Procurement Plan

Post by engrjhez® on Tue Jul 03, 2012 8:11 am

isabelo c. rodriguez wrote:good evening engrjhez and to my forum-mates:
is it allowed to include in the supplemental ppmp, items bought not previously included in the ppmp? are there remedies open to us just to right this wrong? and, do we have to submit to gppb our sapp everytime we sppmp?
thank you and more power to you guys!

The main purpose of the APP, whether annual, amendatory or supplemental is to plan ahead of the procurement. Consistently, no procurement shall be undertaken unless it is in accordance with the approved APP (Sec.7.2). This would mean that items in the APP and its variants must reflect items to be procured, not items procured already.

There is no (known) qualified remedy or justification for such and the action already is in violation of the rule on procurement. And even if you have successfully included that in the APP, how can the dates of delivery be consistent to the (future) contract? Hence for the instant case, the law cannot countenance. Smile
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Re: Supplemental Annual Procurement Plan

Post by isabelo c. rodriguez on Tue Jul 03, 2012 3:34 pm

thank you engrjhez!
my other question is: do we have to submit to GPPB our SAPP everytime our boss decides to supplement our PPMP? there are times when "surprise funds" are released to us when we least expect them. salamat po ulit.

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Re: Supplemental Annual Procurement Plan

Post by marksolomon on Thu Aug 16, 2012 4:29 pm

[quote="engrjhez®"]
Nilo wrote:


You won't find the word 'supplemental' but there is a provision that will cause such:
7.4. Updating of the individual PPMPs and the consolidated APP for each procuring entity
shall be undertaken every six (6) months or as often as may be required by the Head
of the Procuring Entity. The updating of the PPMPs shall be the responsibility of the
respective end-user units of the Procuring Entities, while the consolidation of these
PPMPs into an APP shall be lodged with the BAC Secretariat, subject to approval of
the Head of the Procuring Entity.
When we update, we mean amendment, and when we amend, we don't do the whole thing again (as in back to scratch). All those changes shall then be reflected to and be referred to as Supplemental APP. It can happen when:
  1. There are fresh new funds or new funds realized that can be used for new projects;
  2. Funds are not realized, or there is a redundancy of funds, and that need to remove a project/procurement originally appropriated;
In case of amendments not requiring addition or deletion but simply re-alignments or change of purpose, we call it Amendatory Procurement Plan (APrP) as sunriser mentioned above. Smile

re:
1)isang beses lang po ba pedeng gumamet ng SPP and APrP?..or depende sa sa HOPE? means ngrequired siya ng quarterly mag-uupdate means 4 times pede mag SPP?

2) Regarding APrP..anytyme pede ba silang gumamit nito?

thanks in advance sir..

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Re: Supplemental Annual Procurement Plan

Post by marksolomon on Thu Aug 23, 2012 1:57 pm

up

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