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How to use Philgeps

Post by lowie on Sat Nov 06, 2010 3:24 pm

we were not able to undergo a formal training on the usage of philgeps....coud someone here provide us the procedural/instructional guidelines on the posting of all notices via philgeps....

favorable response on the matter is highly antiicpated.
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lowie
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Re: How to use Philgeps

Post by engrjhez® on Sat Nov 06, 2010 3:58 pm

lowie wrote:we were not able to undergo a formal training on the usage of philgeps....coud someone here provide us the procedural/instructional guidelines on the posting of all notices via philgeps....

favorable response on the matter is highly antiicpated.

First and foremost: do you already have your GEPS user ID and password? That would be the most basic requisite. Smile
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engrjhez®
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Re: How to use Philgeps

Post by lowie on Sat Nov 06, 2010 4:23 pm

yes we are already registered..and we have already GEPS user ID and password
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Re: How to use Philgeps

Post by engrjhez® on Sat Nov 06, 2010 9:12 pm

lowie wrote:yes we are already registered..and we have already GEPS user ID and password
Ok.

I don't know if this will work but anyway, I'll give my "10 Easy Steps on Bid Notice Creation":

1. Login with your user ID and password;

2. Upon successful login, you will be directed to the splash page (MyGEPS>Pending Tasks); Click on the 'My Notices' link beside 'Pending Tasks' and you will be directed to 'My Bid Notices';

3. Click the 'Create Notice' link beside and you will be directed to 'Notice Creation';

4. Notice Creation (Step 1): Basic Information - you will have to fill up the information needed with those marked (*) as mandatory fields:
  1. Classification: choose the appropriate box
  2. Solicitation No.: this is PE assigned; you may use any numbering scheme as approved by the PE
  3. Notice Type: choose the appropriate type from drop down menu
  4. Category: choose the appropriate category from drop down menu
  5. Procurement Mode: choose the appropriate mode from drop down menu
  6. Approved Budget: enter the ABC for the project
  7. Published Date: any day starting the following day that would be the bidding docs will be available
  8. Closing Date/Time: enter the deadline for submission and receipt of bids as reflected in the bidding documents
  9. Area of Delivery: the province where to deliver or implement the project
  10. Delivery Period: self explanatory
  11. Trade Agreement: choose 'Implementing Rules and Regulations' for locally/domestically funded projects
  12. Funding Source: GOP (Government of the Philippines)
  13. Funding Instrument: since you are from LGU, choose 'Budget for Contract Approved by the Sanggunian'
  14. Pre-Bid Conference: fill in the details if there will be Pre-Bid; otherwise, just leave it
  15. If you need to change the contact person for the bid notice, click the user icon; otherwise, just leave it
  16. Click 'Continue' button
5. Notice Description (Step 2):
  1. Title: Type in the title of the procurement
  2. Description: Copy-paste the content of the Invitation to Bid and other details here
  3. Line Item: choose this if you are intending to award per line items or individual lots; this must be indicated in the bidding documents
  4. Click 'Continue' button
6. Add Associated Component (Step 3):
  1. Document Type: choose 'electronic' (default)
  2. Document Name: type in your assigned name for the document
  3. Content: choose from the drop-down menu what kind of document is to be uploaded
  4. Format: choose from drop-down menu the appropriate size of paper for the document
  5. File Name: click the "choose file" box and locate the electronic file you will be uploading
  6. Once located click 'select' and then click the "attach" button
  7. You may need to click 'refresh' button until you can check on the box and click "accept" button; you will be able to see a date entry on the 'accepted' column once this operation is successful
  8. Repeat steps a) to g) until all files have been uploaded then click "done" button
7. You will be returned to 'My Bid Notices again; notice the presence of the bid notice with status (column) 'in-preparation'; check the bid notice's box in the 1st column and click the "post bid" button;

8. When asked "Are you sure you want to post?", click "OK" if you have checked and reviewed that bid notice and is actually ready for posting; otherwise, click "cancel" and review the document again;

9. Notice how the status of your bid notice have changed from 'in-preparation' to 'pending'; this means that you bid notice is now ready for batching; after 12:00am i the morning, all suppliers shall be notified accordingly and the bid notice shall now be 'active'.

10. Repeat steps 1 to 9 for all other bid notices to be posted. Don't forget to properly log off after the activity.

Should there be any question on any step, please break-in and we'll be happy to assist you. Smile

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engrjhez®
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Re: How to use Philgeps

Post by sunriser431 on Sun Nov 07, 2010 12:16 pm

lowie wrote:we were not able to undergo a formal training on the usage of philgeps....coud someone here provide us the procedural/instructional guidelines on the posting of all notices via philgeps....
favorable response on the matter is highly antiicpated.
lowie wrote:yes we are already registered..and we have already GEPS user ID and password
after successful Log-In
Go to About PhilGEPS and click useful downloads and select User Guide: For Buyers and Buyer Coordinators, and download a copy. You'll need to browse the table of contents for your concern. Hope it will help. bounce
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Re: How to use Philgeps

Post by jcolas on Sun Nov 07, 2010 7:49 pm

"lowie wrote:
we were not able to undergo a formal training on the usage of philgeps....coud someone here provide us the procedural/instructional guidelines on the posting of all notices via philgeps....

favorable response on the matter is highly anticipated.


Before anything else may I ask if you logged in the first time, and if you logged in the first time did you change your password? If you have done that then you are ready and the simple steps are the following:
1. you go to http://www.philgpes.net;
2. at the PhilGEPS page, click the login button which is at the right hand corner of the page;
3. Enter your User ID at the first box and your Password at the lower box.
If you want to post a bid notice, follow the instructions laid down by Sir engrjhez.
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