Reimbursement requirements done through PS-DBM

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Reimbursement requirements done through PS-DBM

Post by lgusurallah13 on Wed Nov 10, 2010 9:08 am

Our accounting personnel are requiring us to submit accomplished canvass (request for quotation) or confirmation for the procurement done through reimbursement of expenses for the purchase of office supplies and materials from the PS-DBM. Are they right to compel us to submit those mentioned documents aside from the official receipt?
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Re: Reimbursement requirements done through PS-DBM

Post by engrjhez® on Wed Nov 10, 2010 11:54 am

lgusurallah13 wrote:Our accounting personnel are requiring us to submit accomplished canvass (request for quotation) or confirmation for the procurement done through reimbursement of expenses for the purchase of office supplies and materials from the PS-DBM. Are they right to compel us to submit those mentioned documents aside from the official receipt?
As far as purchase from PS-DBM is concerned, no further documentations are needed aside from the following:

1. BAC Resolution recommending the mode of procurement (to resort to PS DBM). This is implied on the approved Annual Procurement Plan (APP) of your Agency;

2. Approved Agency Procurement Request (APR) Form;

Official receipt (as issued by PS DBM) shall already be sufficient. No more canvass is necessary for this particular mode because the law requires all government agencies and instrumentalities to purchase from PS-DBM, as the central source of common and non-common supplies.
Smile
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Re: Reimbursement requirements done through PS-DBM

Post by lgusurallah13 on Wed Nov 10, 2010 2:55 pm

Thank you Very Happy
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Re: Reimbursement requirements done through PS-DBM

Post by engrjhez® on Wed Nov 10, 2010 5:26 pm

lgusurallah13 wrote:Thank you Very Happy
You are welcome Smile
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