posting at newspapers

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posting at newspapers

Post by jinki_224 on Fri Mar 04, 2011 2:37 pm

hi..we have a project for for a building construction worth P8.8M ..we've already advertised said project here at geps website and at conspicuous places in the college and also in different municipalities here in marinduque..is there still need for us to publish it in newspapers?
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Re: posting at newspapers

Post by RDV @ GP3i on Fri Mar 04, 2011 4:11 pm

jinki_224 wrote:hi..we have a project for for a building construction worth P8.8M ..we've already advertised said project here at geps website and at conspicuous places in the college and also in different municipalities here in marinduque..is there still need for us to publish it in newspapers?

It is still necessary that you have to advertise the project at least once in a newspaper of general nationwide circulation. Said newspaper advertisement is mandatory if the ABC for the project is above P5 million, aside, of course, from the posting requirements in the PhilGEPS, agency website (if any), and conspicuous bulletin boards.

If, however, the project will be procured using any of the alternative methods of procurement (N.B.: In the case of infra, only Negotiated Procurement is the alternative method), there is no longer a need for newspaper advertisement even if the ABC is above P5 Million.
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Re: posting at newspapers

Post by jinki_224 on Thu Mar 10, 2011 8:53 am

what if the project is already ongoing?what would be the consequences if we failed to advertise the project in newspapers?
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Re: posting at newspapers

Post by sunriser431 on Thu Mar 10, 2011 5:28 pm

jinki_224 wrote:what if the project is already ongoing?what would be the consequences if we failed to advertise the project in newspapers?
Excerpts taken from the " Frequently Asked Questions " category "General Provisions"
xxxx
Will there be any problem if ever the BAC was not able to post the Invitation to Apply for Eligibility and to Bid in its website?

Yes, there is a deficiency. In fact, the non-posting of the Invitation to Apply for Eligibility and to Bid could be a ground for the Commission on Audit (COA) to declare the contract as invalid, or to disallow the same. The head of the procuring entity may also declare a failure of bidding as the BAC failed to follow the prescribed bidding procedures. bounce


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Re: posting at newspapers

Post by Amity_175 on Fri Apr 08, 2011 3:56 pm

Have a good day I want to seek advice. Meron po kaming SBP project for bidding worth 38M which we posted in the PhilGEPS and 3 conspicuous places in our office ONLY at meron na pong bumili ng bid doc. One day before the pre-bid I found out that the publication in the PhilGEPS was erroneously cancelled by one of our companions & now BAC decided to cancel the publication and advised us to republish in the PhilGEPS, newspaper and 3 conspicuous places in the office. Now, we are about to post said publication in the newspaper including PhilGEPS. My question is---paano po yong mga bidders na bumili na ng bid doc?

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Re: posting at newspapers

Post by sunriser431 on Sat Apr 09, 2011 7:11 am

Amity_175 wrote:Have a good day I want to seek advice. Meron po kaming SBP project for bidding worth 38M which we posted in the PhilGEPS and 3 conspicuous places in our office ONLY at meron na pong bumili ng bid doc. One day before the pre-bid I found out that the publication in the PhilGEPS was erroneously cancelled by one of our companions & now BAC decided to cancel the publication and advised us to republish in the PhilGEPS, newspaper and 3 conspicuous places in the office. Now, we are about to post said publication in the newspaper including PhilGEPS. My question is---paano po yong mga bidders na bumili na ng bid doc?
Your agency did the right procedure, for bidders who bought the bid documents in my personal opinion, you have to inform them in writing the new procurement timeline activities for the opening of bids. bounce
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Re: posting at newspapers

Post by RDV @ GP3i on Sat Apr 09, 2011 1:18 pm

jinki_224 wrote:what if the project is already ongoing?what would be the consequences if we failed to advertise the project in newspapers?

The BAC could also be held liable for "dereliction of duty" and "conduct grossly prejudicial to the best interest," without prejudice to other charges (whether administrative, civil or criminal) under Executive Order No. 662 dated September 27, 2007.
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Re: posting at newspapers

Post by Amity_175 on Wed Apr 13, 2011 1:37 pm

Thank you for guiding us. I have another matter to consult, in March 2010 we conducted a bidding for the procurement of infra projects for the Quick Response Fund wihtout SARO but there was an Order from higher authority directing all concerned schools division to conduct bidding before election ban. We did not award the project hanggang resolution to award lang po kami awaiting for the SARO. In January 2011 our agency received SARO dated July 20, 2010 for the said project, hindi pa po na-award ang project until to date. Kindly guide us on the process of awarding the project considering the time of bid opening and the date of notice to award.

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Re: posting at newspapers

Post by engrjhez® on Thu Apr 14, 2011 8:56 pm

Amity_175 wrote:Thank you for guiding us. I have another matter to consult, in March 2010 we conducted a bidding for the procurement of infra projects for the Quick Response Fund wihtout SARO but there was an Order from higher authority directing all concerned schools division to conduct bidding before election ban. We did not award the project hanggang resolution to award lang po kami awaiting for the SARO. In January 2011 our agency received SARO dated July 20, 2010 for the said project, hindi pa po na-award ang project until to date. Kindly guide us on the process of awarding the project considering the time of bid opening and the date of notice to award.

Considering that there are validity as to bid proposals, bid securities, and the maximum allowable timelines as in Annex C. then the procurement process should have been annulled long time ago. If the funding (from SARO) can still be utilized, re-bid the contract. Just make the necessary adjustments to you APP FY2011. Smile
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Re: posting at newspapers

Post by Amity_175 on Fri Apr 15, 2011 10:51 am

Yes po, the funding can still be utilized according to our accountant. Ang actions po ng BAC prior to the receipt of SARO until to date ay ganito- after 90 CD from the bid opening, they advised the winning bidder thru letter that the processing of the contract will be extended for another 90 CD or soon as SARO shall have been forwarded to the Office. Are there other documents to be prepared before awarding the project? Regarding our APP FY 2011, we will adjust.

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Re: posting at newspapers

Post by Amity_175 on Fri May 06, 2011 2:29 pm

Good day! May we refer this situation regarding our publication in the newspaper for the scheduled bidding this month. Our ITB posted at the GEPS and conspicuous places in our agency, bulletin boards of the provincial capitol and municipal hall effective April 27, 2011. Our publication in the newspaper was published on the day of the prebidding conference and this was due to the delay of our payment for that effect. Are we allowed (per guidelines, law...) to continue our scheduled bid opening? or, are we going to adjust the scheduled activities? Please guide us.

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Re: posting at newspapers

Post by engrjhez® on Fri May 06, 2011 2:40 pm

Amity_175 wrote:Good day! May we refer this situation regarding our publication in the newspaper for the scheduled bidding this month. Our ITB posted at the GEPS and conspicuous places in our agency, bulletin boards of the provincial capitol and municipal hall effective April 27, 2011. Our publication in the newspaper was published on the day of the prebidding conference and this was due to the delay of our payment for that effect. Are we allowed (per guidelines, law...) to continue our scheduled bid opening? or, are we going to adjust the scheduled activities? Please guide us.

Ideally, it would be great if the newspaper publication coincides with the first day of posting in the PhilGEPS, website (if any), and at conspicuous places provided so as to encourage participants to attend the pre-bid. Technically, the requirement was only to post the invitation to bid once in a newspaper. The date when it should be published is expected within the 7-day advertisement period, otherwise, it doesnt anymore serve its purpose.

Nevertheless, in my opinion, you may proceed with the scheduled procurement. Smile
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