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Properly Rejecting Deliveries

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Properly Rejecting Deliveries

Post by jopriz on Thu Apr 14, 2011 5:09 pm

Hi guys!

I just would like to ask how can we properly reject deliveries. "Proper" meaning, what documentations do i need to do?

For example, Supplier "A" delivered a set of computer, but upon our inspection, the specs of the PO and the delivered item doesn't match, so we rejected the delivery.

Is there a policy on how to document this type of situation? We would like to use it for supplier evaluation.

Thanks!

jopriz
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Male Number of posts : 4
Age : 35
Company/Agency : CLARK INTERNATIONAL AIRPORT CORPORATION
Occupation/Designation : PROPERTY & SUPPLY MANAGEMENT ASSISTANT
Registration date : 2011-04-14

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Re: Properly Rejecting Deliveries

Post by sunriser431 on Thu Apr 14, 2011 7:36 pm

jopriz wrote:Hi guys!

I just would like to ask how can we properly reject deliveries. "Proper" meaning, what documentations do i need to do?

For example, Supplier "A" delivered a set of computer, but upon our inspection, the specs of the PO and the delivered item doesn't match, so we rejected the delivery.

Is there a policy on how to document this type of situation? We would like to use it for supplier evaluation.

Thanks!
The NGAS manual version volume 11 ( New Government Accounting System) prescribe various formats of the book of accounts, registries, records, forms and reports including on their use. Form no. A-64_IAR(Word file) is the "instructions" and the Form no. A64_IAR(Excel file) is the "Inspection and Acceptance Report" . I believe this is the Official standard forms used by all government agency. For us GOCCs, modification had been made to include in the " Remarks portion box " for the "findings and observation" by the authorized inspection Officer/committee of our agency.
example:
Remarks:
X Inspected, verified and found in order as to quantity and specifications
X Not in accordance with the PO/Contact agreement

Hope it might be of help. bounce




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sunriser431
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Re: Properly Rejecting Deliveries

Post by jopriz on Thu Apr 14, 2011 8:15 pm

Thanks for the reply, sunriser.

Could you send or link me a sample? Actually, we are on the process on 'manualizing' our procedures, including modification of some of the general forms (IAR included). I am fully aware of the NGAS (we have a copy of NGAS for National Agency). Although we have an NGAS-Corporate given to us by COA, I would like to know if there really is a separate NGAS Manual for GOCCs?

It's nice to know that there are other GOCC's that are active on this forum. Hope you could help us. Thanks!

jopriz
New Member
New Member

Male Number of posts : 4
Age : 35
Company/Agency : CLARK INTERNATIONAL AIRPORT CORPORATION
Occupation/Designation : PROPERTY & SUPPLY MANAGEMENT ASSISTANT
Registration date : 2011-04-14

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Re: Properly Rejecting Deliveries

Post by sunriser431 on Sat Apr 16, 2011 9:33 pm

jopriz wrote:Thanks for the reply, sunriser.

Could you send or link me a sample? Actually, we are on the process on 'manualizing' our procedures, including modification of some of the general forms (IAR included). I am fully aware of the NGAS (we have a copy of NGAS for National Agency). Although we have an NGAS-Corporate given to us by COA, I would like to know if there really is a separate NGAS Manual for GOCCs?
As far as I am concern, no information but our agency is adopting the NGAS for NGA. Smile
jopriz wrote: It's nice to know that there are other GOCC's that are active on this forum. Hope you could help us. Thanks!
You are welcome, as to your other concern, please provide me your e-mail address, so I can send electronic sample form (IAR). bounce
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sunriser431
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Re: Properly Rejecting Deliveries

Post by jopriz on Mon Apr 18, 2011 9:35 am

@sunriser, here is my email, markjop@yahoo.com

Thanks!

jopriz
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Male Number of posts : 4
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Company/Agency : CLARK INTERNATIONAL AIRPORT CORPORATION
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