Posting of Invitation to Bid

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Re: Posting of Invitation to Bid

Post by lhalhi77 on Fri Apr 17, 2009 5:01 pm

Good day. I just want to inquire if there is a need to post the Invitation to bid in bulletin boards within the adjacent cities or nearby municipalities aside from posting the same in the GEPS and newspaper. Thanks.
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Posting of Invitation to Bid

Post by lhalhi77 on Fri Apr 17, 2009 5:03 pm

Good day. I just want to inquire if there is a need to post the Invitation to bid in bulletin boards within the adjacent cities or nearby municipalities aside from posting the same in the GEPS and newspaper. Thanks.
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Re: Posting of Invitation to Bid

Post by venom.0420 on Fri Apr 17, 2009 5:18 pm

lhalhi77 wrote:Good day. I just want to inquire if there is a need to post the Invitation to bid in bulletin boards within the adjacent cities or nearby municipalities aside from posting the same in the GEPS and newspaper. Thanks.
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You can find the following in the General Procurement Manual Vol. 2 in page 33:

When, where, and for how long do you post an Invitation to Apply for Eligibility and to Bid?

A. The IAEB for procurements or projects with ABCs of more than Two Million Pesos (P 2 Million) must be advertised and posted as follows: (IRR-A Section 21.2.1)
1. Advertised at least once in one (1) newspaper of general nationwide circulation which has been regularly published for at least two (2) years before the date of issue of the advertisement (advisably from the 7th calendar day after the pre-procurement conference, but if during the pre-procurement conference the BAC finds that it is not prepared to undertake the bidding procedure, it should not hesitate to consider moving back the advertisement/posting thereof to allow more time to perfect the same);
2. Continuously on the website of the Procuring Entity concerned, if available, the website of the Procuring Entity’s service provider, if any, as provided in IRR-A Section 8, and the PhilGEPS for seven (7) calendar days starting on date of advertisement, if applicable; and
3. At any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned, as certified by the head of the BAC Secretariat of the Procuring Entity concerned, for seven (7) calendar days, if applicable.

B. For projects with ABCs of P 2 Million and below, the IAEB should be posted: (IRR-A Section 21.2.3)
1. Continuously on the website of the Procuring Entity concerned, if available, the website of the Procuring Entity’s service provider, if any, as provided in IRR-A Section
8, and the PhilGEPS for seven (7) calendar days starting on date of advertisement, if applicable; and
2. At any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned, as certified by the head of the BAC Secretariat of the Procuring Entity concerned, for seven (7) calendar days, if applicable.

For provincial projects, as described in Section 44 of the IRR-A, or programs funded out of theGAA for implementation within the province, in addition to the above advertisement and posting requirements, the IAEB may be advertised in a local newspaper with the widest circulation for the same prescribed period.

As to your query, the more places you post your IAEB, the better, just make sure you have already complied what the law requires.

Hope this helps. Very Happy
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Re: Posting of Invitation to Bid

Post by lhalhi77 on Fri Apr 17, 2009 5:27 pm

Thanks venom for the help..

I has been our practice to post the Invitation to bid to adjacent cities/municipalities but i was informed that it is not deemed necessary to do the same. The procurement manual only states posting at any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned, as certified by the head of the BAC Secretariat of the Procuring Entity concerned, for seven (7) calendar days, if applicable.
meaning within the premises of our city. Are we not violating any provisions in the IRR?

Again Thanks
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Re: Posting of Invitation to Bid

Post by venom.0420 on Fri Apr 17, 2009 6:08 pm

lhalhi77 wrote:Thanks venom for the help..

I has been our practice to post the Invitation to bid to adjacent cities/municipalities but i was informed that it is not deemed necessary to do the same. The procurement manual only states posting at any conspicuous place reserved for this purpose in the premises of the Procuring Entity concerned, as certified by the head of the BAC Secretariat of the Procuring Entity concerned, for seven (7) calendar days, if applicable.
meaning within the premises of our city. Are we not violating any provisions in the IRR?

Again Thanks

Your welcome! As you could see in the provision of the IRR, they classified the projects into two for purposes of posting the IAEB. One are the projects with ABCs of more than 2M and the other are the projects with ABCs of 2M and below. If what you're referring to is the latter, the IRR required the procuring entities to post the IAEB in 3 places. One in the procuring entity's website, IF ANY. Two in the PHILGEPS, IF AVAILABLE and last is at any conspicuous place in the premises of the procuring entity. If you will notice, the first two have qualifications at the end of the provision and are both self-explanatory. So, that leaves you with the last requirement of posting it in any conspicuous place in your premises. However, if you are not able to comply with the first two requirement, I suggest that you continue posting your IAEBs in the bulletin boards of adjacent cities and municipalities to allow more competitions in your public biddings.

Just my take on ur query. Very Happy
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Re: Posting of Invitation to Bid

Post by djcs-phic on Fri Apr 17, 2009 6:58 pm

@ lhalhi77

Section 21.2.1-a states that the Advertising and Posting of the Invitation to Apply for Eligibility and to BId be "Advertised at least once in one (1) newspaper of general nationwide circulation which has been regularly published for at least two (2) years before the date of issue of the advertisement".

For additional transparency and wider dissemenation of the bidding project at hand, Section 21.2.1-b&c says that in addition of the abovementioned advertising medium, it could also be posted on the procuring entity's website and to other conspicuous place reserved for this purpose.

In conclusion, posting or other modes and medium of information dissemenation would be mostly welcomed for transparency. Wink
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Re: Posting of Invitation to Bid

Post by engrjhez® on Fri Apr 17, 2009 8:45 pm

lhalhi77 wrote:Good day. I just want to inquire if there is a need to post the Invitation to bid in bulletin boards within the adjacent cities or nearby municipalities aside from posting the same in the GEPS and newspaper. Thanks.
By simple compliance, you need not to. The GPRA have set the section mentioned above as minimum requirements for advertisement. If your agency's budget allowed further dissemination of such IAEB in adjacent publications, then do it. Such actions are considered to be most advantageous to the government. Very Happy
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Re: Posting of Invitation to Bid

Post by engrjhez® on Fri Apr 17, 2009 8:57 pm

lhalhi77 wrote:... Are we not violating any provisions in the IRR?

Again Thanks
One of the basic objectives of the GPRA is to promote transparency. Any excessive effort to reach out the widest range of suppliers/contractor, thereby maximizing dissemination, will never be taken as a liability on the part of the Agency. As I replied in the other post, you may always do such if your funding allows you to do so. Very Happy
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post LGU-TAYASAN

Post by lgutayasan on Fri Jan 21, 2011 2:17 pm

how to post invitational bid.... for vehicle ambulance and garbage compactor....
beddirs contact at lgu_tayasan@yahoo.com or tele FAX (035) 407 6044
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Re: Posting of Invitation to Bid

Post by sunriser431 on Fri Jan 21, 2011 5:49 pm

lgutayasan wrote:how to post invitational bid.... for vehicle ambulance and garbage compactor....
beddirs contact at lgu_tayasan@yahoo.com or tele FAX (035) 407 6044
Try this LINK , it might help. bounce
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Re: Posting of Invitation to Bid

Post by fe a. araya on Fri Jan 21, 2011 7:19 pm

[Hi, guys! Am back. Just want to share some concerns in the posts of some fellow members of this forum:
1. We are now implementing the REvised IRR since September 2009 hence in my opinion referral to IRR-A is no longer applicable. Posting continuously in the PhilGEPS website is mandatory (and not "IF AVAILABLE") except for Shopping with ABC of P50,000 and below; What was stated in IRR-A however is "if applicable"
2. Also, IAEB is no longer used. Under the Revised IRR, it's now ITB or Invitation to Bid.
3. Under the Revised IRR, the GPPB has not issued yet the new GPM or Government Procurement Manual. However, as advised by GPPB in their advisory, we can still use the standard forms in the GPM provided the intent f the Revised IRR are incorporated.

I agree with sir engrjhz that the rule on publication is just the minimum requirement. We are not prohibited from posting it to other places which we think would attract more participants in the bidding and for transparency purposes. That is one of the intent of RA 9184.

PEACE to everybody.
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Re: Posting of Invitation to Bid

Post by msm326 on Mon Jan 24, 2011 9:48 am

Unfortunately PHILGEPS is still not harmonizing the provisions of the revised IRR particularly on not posting of 50,000 below...because under the NEW IRR NOA of all opportunities should be posted hence if opportunities are not posted before procurement then definitely no AWARD can be posted ....hope they can resolve this na.
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