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use of peoples organizations (po)

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use of peoples organizations (po)

Post by REZIE on Tue Aug 23, 2011 4:27 pm

some of our other offices used the POs in their seedlings procurments, accordingly POs are exempted from the process of public bidding. How true is this? we are in a hurry to meet the planting schedule of National Greening Program. However, up to this date we are still in the process of complying with RA 9184. How about those who did not undergo because they use POs, do they have a legal basis?

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Re: use of peoples organizations (po)

Post by msm326 on Thu Aug 25, 2011 12:45 pm

There is no specific provisions that POs are exempted to the the process of public bidding ....maybe the category falls on various mode of procurement as indicated in RULE XVI of the RA 9184....

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Re: use of peoples organizations (po)

Post by engrjhez® on Fri Aug 26, 2011 9:29 am

REZIE wrote:some of our other offices used the POs in their seedlings procurments, accordingly POs are exempted from the process of public bidding. How true is this? we are in a hurry to meet the planting schedule of National Greening Program. However, up to this date we are still in the process of complying with RA 9184. How about those who did not undergo because they use POs, do they have a legal basis?

Welcome to the forum REZIE,

First and foremost, PO or Purchase Order is the equivalent of Contract Agreement (for public bidding). It was a prescribed COA form to enter into agreement AFTER the procurement process was undertaken. You do not process PO in the beginning, but in the near end after the award and before delivery.

You must conduct the procurement process first. After the award, you will require the winner to enter into contract or PO. In alternative methods however, where only PO may be required, public bidding was not actually undertaken. So even if PO have not undergone public bidding, procurement process shall still be observed prior to the accomplishing thereof. But in some cases, the COA still require PO in addition to contract agreement (which I think is redundant). Smile
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Re: use of peoples organizations (po)

Post by REZIE on Fri Aug 26, 2011 11:25 am

Hi Engrjhez!!!thanks for a warm welcome feel! the PO that I'm mentioning po ay the use of Peoples' Organizations (POs) not Purchase Order po.

As far as 9184, meron dung alternative mode right? as far as I know, we nid to have an authority from d HOPE before we could choose from among those...and in order to have an authority, there are so many conditions that have to be met na quite hard pa rin..thanks for sharing some insights para mapadali namin ang pagcomly sa RA 9184.

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Re: use of peoples organizations (po)

Post by engrjhez® on Fri Aug 26, 2011 11:36 am

REZIE wrote:Hi Engrjhez!!!thanks for a warm welcome feel! the PO that I'm mentioning po ay the use of Peoples' Organizations (POs) not Purchase Order po.

As far as 9184, meron dung alternative mode right? as far as I know, we nid to have an authority from d HOPE before we could choose from among those...and in order to have an authority, there are so many conditions that have to be met na quite hard pa rin..thanks for sharing some insights para mapadali namin ang pagcomly sa RA 9184.

Ah ok, sorry for that kasi there is no People's Organization in the context of GPRA. If you are pertaining to alternative methods, you may be referring to Negotiated Procurement under Sec. 53.11 and 53.12:

53.11. NGO Participation. When an appropriation law or ordinance earmarks an amount
to be specifically contracted out to Non-Governmental Organizations (NGOs), the
procuring entity may enter into a Memorandum of Agreement with an NGO, subject
to guidelines to be issued by the GPPB.


53.12. Community Participation. Where, in the interest of project sustainability or to
achieve certain specific social objectives, it is desirable in selected project
components to call for participation of local communities in the delivery of services,
the procuring entity shall propose the procedures, specifications, and contract
packaging which are subject to the approval of the GPPB.

Considering that those require adherence to GPPB issued guidelines and approval respectively, you must be careful not to abuse discretion on he implementation of such. Smile
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Re: use of peoples organizations (po)

Post by REZIE on Fri Aug 26, 2011 2:40 pm

Thanks FYI, since I am a personnel in the Accounting Section, but not d direct processor of d disbursements, when a particular contract used d alternative mode of procurement, should we require them to attach d authorization of the HOPE? So as to fully support the approval of the Accountant?

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Re: use of peoples organizations (po)

Post by engrjhez® on Sat Aug 27, 2011 9:48 pm

REZIE wrote:Thanks FYI, since I am a personnel in the Accounting Section, but not d direct processor of d disbursements, when a particular contract used d alternative mode of procurement, should we require them to attach d authorization of the HOPE? So as to fully support the approval of the Accountant?

Yes. You should check if the procurement is included in the approved APP (mode of procurement indicated) and see to it that a justification was presented in a BAC resolution. Smile
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