preparation of contract /Issuance of NTP

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preparation of contract /Issuance of NTP

Post by chrissy on Thu Oct 06, 2011 11:18 pm

Greetings!!!!

I am just wondering since the responsibility of the BAC ends when it has recommended to the HOPE award of contract.
Who takes charge then in the preparation of contract until Issuance of NTP? Is it the BAC secretariat or the TWG
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Re: preparation of contract /Issuance of NTP

Post by jcolas on Fri Oct 07, 2011 9:51 am

"chrissy wrote"
Greetings!!!!

I am just wondering since the responsibility of the BAC ends when it has recommended to the HOPE award of contract.
Who takes charge then in the preparation of contract until Issuance of NTP? Is it the BAC secretariat or the TWG.

You are corect when you say the role of the BAC ends after they have recommended the award to the HOPE. So the preparation of the contract must have been lodged with the HOPE. The question now is; who among the offices under the HOPE should prepare the contract documents? This issue was resolved by our department (DepED) through a department order and it lodged that function to the Supply Office. For me personally, it should be the BAC Secretariat and not the TWG.
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Re: preparation of contract /Issuance of NTP

Post by sunriser431 on Sat Oct 08, 2011 11:25 am

chrissy wrote:Greetings!!!!

I am just wondering since the responsibility of the BAC ends when it has recommended to the HOPE award of contract.
Who takes charge then in the preparation of contract until Issuance of NTP? Is it the BAC secretariat or the TWG
Excerpts taken from the GPM manual. For your reference.
Who are involved in the Award of the Contract?
The following must participate in the activities related to the awarding of the Contract:
1. The Head of the Procuring Entity;
2. The BAC;
3. The Procurement Office;
4. The BAC Secretariat/Procurement Unit;
5. The bidder who submitted the LCRB/SCRB; and
6. The Observers
Who are the Parties involved in Contract Signing and Approval and Issuance
of the NTP?
The following parties are involved in the signing and approval of the contract, and in the
issuance of the NTP:
1. The BAC Secretariat/Procurement Unit/Office;
2. The Head of the Procuring Entity;
3. The winning bidder; and
4. End-user;

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Re: preparation of contract /Issuance of NTP

Post by RDV @ GP3i on Sun Oct 09, 2011 12:19 pm

chrissy wrote:Greetings!!!!

I am just wondering since the responsibility of the BAC ends when it has recommended to the HOPE award of contract.
Who takes charge then in the preparation of contract until Issuance of NTP? Is it the BAC secretariat or the TWG

If your Office (DPWH) has already created its Procurement Unit, the contract preparation could be done by a division/section of the said Procurement Unit.
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Re: preparation of contract /Issuance of NTP

Post by jcolas on Mon Oct 10, 2011 11:25 am

"Sir RDV wrote:"

If your Office (DPWH) has already created its Procurement Unit, the contract preparation could be done by a division/section of the said Procurement Unit.

Our Department has a Procurement Unit and so it is this unit which does the contract preparation. In the field offices (Regional and division Offices, it is the Supply Unit which does the contract preparation. I requested the comment of our Auditor and the Auditor mentioned the numbering, filing of the Purchase Order/Contract as some of his reasons why she prefers the Supply Unit. It is also to be noted that, the Supply Office is that unit which submits the Notice of Delivery to the Office of the Auditor. These are some of the reasons why I believe it should be the Supply Office which should handle that Procurement phase. I would not like to debate on the soundness of this arrangement as some offices might prefer to give this to the Secretariat or the TWG. At the end of the day, what should be considered is, anung arrangement ang mas effective. Thank you!!!
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Re: preparation of contract /Issuance of NTP

Post by chrissy on Tue Oct 11, 2011 3:01 pm

thanks for the inputs, hopefully we will be creating a procurement unit soon.
BY the way, is the BAC secretariat under the umbrella of the procurement Unit?
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Re: preparation of contract /Issuance of NTP

Post by sunriser431 on Tue Oct 11, 2011 5:34 pm

chrissy wrote:thanks for the inputs, hopefully we will be creating a procurement unit soon. BY the way, is the BAC secretariat under the umbrella of the procurement Unit?
You may refer to the guidelines on the establisment of procurement units. Follow the LINK . Good luck. bounce
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Re: preparation of contract /Issuance of NTP

Post by chrissy on Wed Oct 12, 2011 4:28 pm

Is there an amended Generic Procurement Manual to conform with the amended IRR?
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Re: preparation of contract /Issuance of NTP

Post by chrissy on Wed Oct 12, 2011 4:37 pm

I have read the link as suggested. I am just confused coz it seems that what they are referring to is concentrated more on " Goods and Related Services considering that the management (per that guideline) of the procurement unit is under the General Services or the Administrative.. Is that applicable for Infra Projects, wherein technical people is necessary (of course with knowledge and training with regards to the IRR).

Our Secretariat in the Regional and District Offices is headed by an engineer.
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Re: preparation of contract /Issuance of NTP

Post by TalnaPj on Wed Oct 12, 2011 6:38 pm

It should be the procurement unit who will prepare the contract. On the other other hand, since in the usual set-up of government agencies which have no organic BAC the head of the procurement unit serves as the head of the BAC Secretariat, the Contract would appear to have been prepared by the procurement unit.

As a matter of practice in our agency, our BAC Secretariat already prepares a "pro forma" contract and makes it a part of the bidding documents.
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