Procurement of laundry service

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Procurement of laundry service

Post by fe a. araya on Fri Oct 21, 2011 3:11 pm

Just asking. How should we treat the laundry service being provided by just a local "labandera"? Here's the scenario. An end-user requested thru a Purchase Request (PR) for the laundry of 40 panels of curtains and the ABC is P100/panel. As an SOP, the approved PR was referred to the BAC Secretariat who immediately prepared the RFQs. At the deadline set for submission of RFQs, 3 laundry service providers (actually they are all "labandera" ) submitted their quotation.

The question is, can the BAC require accredition/eligibility documents from them as required under RA 9184 for suppliers/contractors/consultants who are doing business with a government agency? Knowing fully well that they are just ordinary "labandera" with no business establishment of their own or license to do it. Are they exempted from the requirements of RA 9184? If so, what particualr provision can the BAC use as basis.?
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Re: Procurement of laundry service

Post by engrjhez® on Sat Oct 22, 2011 11:00 am

fe a. araya wrote:Just asking. How should we treat the laundry service being provided by just a local "labandera"? Here's the scenario. An end-user requested thru a Purchase Request (PR) for the laundry of 40 panels of curtains and the ABC is P100/panel. As an SOP, the approved PR was referred to the BAC Secretariat who immediately prepared the RFQs. At the deadline set for submission of RFQs, 3 laundry service providers (actually they are all "labandera" ) submitted their quotation.

The question is, can the BAC require accredition/eligibility documents from them as required under RA 9184 for suppliers/contractors/consultants who are doing business with a government agency? Knowing fully well that they are just ordinary "labandera" with no business establishment of their own or license to do it. Are they exempted from the requirements of RA 9184? If so, what particualr provision can the BAC use as basis.?

No offense meant but this again is an example of a 'reactive' approach instead of a 'proactive' scenario that should be dictated by RA 9184.

Does the APP identified such procurement consistent with annual budget?
Does procurement of such answers the need of the PE as being crucial to day-to-day operations of the PE?
... many more to elaborate....

Definitely accreditation is NOT allowed. If it falls under alternative methods of procurement (AMP), our requirement is simple to ensure that we are contracting with a legally technically and financially capable supplier. It may be by submission of documents or by any other means.

If the labandera is doing it for a living, considering that it will enter into contract with the government, then it should have passed the basic requirements of law when entering into business: mayor's permit or barangay permit as applicable, BIR registration, etc. Smile
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Re: Procurement of laundry service

Post by fe a. araya on Sun Oct 23, 2011 3:18 pm

Sorry, perhaps the word "accreditation" is wrongly used. But you actually answered the question to require basic requirements of the law, mayor's permit, brgy. clearance, BIR reg., etc. Just wondering, how she can acquire BIR Reg or Mayor's Permit, if she does this "laba bisnis" just once in a while and just to have enough money to buy basic needs for a day or two, and to think that she needs to pay for the certifications from the BIR, Mayor's Office, DTI perhaps, Barangay, etc. just to get this contract with the government who is willing to pay her more than private citizens can offer for her services.

Perhaps, the end-user could be advised to deal with other "legally, technically and financially capable supplier" so we would not be violating the law.
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Re: Procurement of laundry service

Post by jcolas on Mon Oct 24, 2011 5:03 pm

"fe a. araya wrote":
Just asking. How should we treat the laundry service being provided by just a local "labandera"? Here's the scenario. An end-user requested thru a Purchase Request (PR) for the laundry of 40 panels of curtains and the ABC is P100/panel. As an SOP, the approved PR was referred to the BAC Secretariat who immediately prepared the RFQs. At the deadline set for submission of RFQs, 3 laundry service providers (actually they are all "labandera" ) submitted their quotation.

The question is, can the BAC require accredition/eligibility documents from them as required under RA 9184 for suppliers/contractors/consultants who are doing business with a government agency? Knowing fully well that they are just ordinary "labandera" with no business establishment of their own or license to do it. Are they exempted from the requirements of RA 9184? If so, what particualr provision can the BAC use as basis.

To maam Fe, that is, I believe a classic example of the legal maxim "The Law may be hard , but it is still the law". It is very hard for this labandera, who will be disenfranchised because of our adherence to the law but doing the opposite will put us in hot water. For me, it would be better to deal with other legally, technically and financially capable supplier as Sir Engrjhez posted.
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Re: Procurement of laundry service

Post by sunriser431 on Mon Oct 24, 2011 9:09 pm

fe a. araya wrote:Just asking. How should we treat the laundry service being provided by just a local "labandera"? Here's the scenario. An end-user requested thru a Purchase Request (PR) for the laundry of 40 panels of curtains and the ABC is P100/panel. As an SOP, the approved PR was referred to the BAC Secretariat who immediately prepared the RFQs. At the deadline set for submission of RFQs, 3 laundry service providers (actually they are all "labandera" ) submitted their quotation.

The question is, can the BAC require accredition/eligibility documents from them as required under RA 9184 for suppliers/contractors/consultants who are doing business with a government agency? Knowing fully well that they are just ordinary "labandera" with no business establishment of their own or license to do it. Are they exempted from the requirements of RA 9184? If so, what particualr provision can the BAC use as basis.?
Sharing experience.
For us GOCCs, We normally employ a janitorial contract service for one year. The contract would include but not limited to the housekeeping plan but also the laundry services. So we are sure our agency is entering a contract with capable suppliers.
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