Bid Evaluation

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Bid Evaluation

Post by Alpha on Wed Dec 14, 2011 8:46 pm

Our agency had recently procured manpower services and opening of bids was conducted accordingly, during the opening the proposal (technical and financial) of one of the bidder was opened in the proper manner and was found "passed" and to mention was the lowest bid declared. However, during the bid evaluation process, we had found that there are required attachments that seemed to be insufficient and there were also informations provided in the proposal that does not jive with the supporting papers attached.

Can the BAC declare the bid concerned "ineligible" despite during the bid opening the above mentioned findings were overlooked? Or is it proper to conduct investigation first with regard to the supporting papers attached in the said bid to have it proven as complying or not while still in the process of bid evaluation and not post-qualification?

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Re: Bid Evaluation

Post by RDV @ GP3i on Wed Dec 14, 2011 9:46 pm

Alpha wrote:Our agency had recently procured manpower services and opening of bids was conducted accordingly, during the opening the proposal (technical and financial) of one of the bidder was opened in the proper manner and was found "passed" and to mention was the lowest bid declared. However, during the bid evaluation process, we had found that there are required attachments that seemed to be insufficient and there were also informations provided in the proposal that does not jive with the supporting papers attached.

Can the BAC declare the bid concerned "ineligible" despite during the bid opening the above mentioned findings were overlooked? Or is it proper to conduct investigation first with regard to the supporting papers attached in the said bid to have it proven as complying or not while still in the process of bid evaluation and not post-qualification?

During bid evaluation, you are suppose to just be doing the calculations on the financial proposal to determine the LCB. It is only after you have already determined your LCB that you proceed to post-qualify said LCB. It is then the proper time to verify, validate, and ascertain the responsiveness of the documents submitted and the informations contained therein. If you have determined that there were inconsistencies in the submissions or that submissions are not responsive to your requirements, then it is proper to post-disqualify the LCB, informed the latter in writing of his post-disqualification and the reason/s for such.
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Re: Bid Evaluation

Post by Alpha on Thu Dec 15, 2011 1:16 am

Thank you sir RDV,

So does it mean the IRR of RA 9184 refers to the financial proposal when it says the BAC shall consider (a) completeness of the bid, and (b) arithmetical corrections?

Is it fair if during post-qualification the BAC will require the bidder concerned to pass the correct documents that should be attached in their bid?

Or the BAC must only require them to present the original copy of the attached documents and conduct sort of investigations/verifications?

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Re: Bid Evaluation

Post by RDV @ GP3i on Thu Dec 15, 2011 6:55 am

Alpha wrote:Thank you sir RDV,
Welcome, Alpha.

Alpha wrote:So does it mean the IRR of RA 9184 refers to the financial proposal when it says the BAC shall consider (a) completeness of the bid, and (b) arithmetical corrections?
YES!

Alpha wrote:Is it fair if during post-qualification the BAC will require the bidder concerned to pass the correct documents that should be attached in their bid?
NO, that is an improvement of the bid. If the document submitted is not the document required to be part of the bid submission, then, under the pass-fail criteria, the BAC is duty bound to declare the bidder ineligible (during bid opening) or post-disqualified during post-qualification.

Alpha wrote:Or the BAC must only require them to present the original copy of the attached documents and conduct sort of investigations/verifications?
YES, the BAC may review the original copies of the documents and/or verify all documents submitted (which is one of the authorizations granted by the bidder in its omnibus sworn statement) by asking the bidder to show the BAC documentations that would validate the representation/s made by the bidder in its submission.
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Re: Bid Evaluation

Post by Guest on Tue Jun 26, 2012 1:34 am

Sir RDV,

If after the bid evaluation it was determined that the bid as calculated is higher than the bid as read, which must prevail for succeeding steps, is the BAC right in using the amount in the "bid as calculated" the LCB and as the contract price?

Please enlighthen...thank you very much po!

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Re: Bid Evaluation

Post by engrjhez® on Tue Jun 26, 2012 8:45 am

Sec. 34.4 of IRR (RA 9184)


If the BAC determines that the bidder with the Lowest Calculated Bid/Highest Rated Bid passes all the criteria for post-qualification, it shall declare the said bid as the Lowest Calculated Responsive Bid/Highest Rated Responsive Bid, and recommend to the Head of the Procuring Entity the award of contract to the said bidder at its submitted bid price OR its calculated bid price, whichever is lower x x x
(underscoring and emphasis mine)
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Re: Bid Evaluation

Post by RDV @ GP3i on Tue Jun 26, 2012 10:14 am

eagerlearner wrote:Sir RDV,

If after the bid evaluation it was determined that the bid as calculated is higher than the bid as read, which must prevail for succeeding steps, is the BAC right in using the amount in the "bid as calculated" the LCB and as the contract price?

Please enlighthen...thank you very much po!

After evaluation of all the bid prices, your will prepare the abstract of bids as calculated for purposes of comparison. The LCB will be subject to post-qualification. If the LCB is post-qualified, that bidder will be declared the LCRB. For purposes of award to the LCRB, the provision of Section 34.4 as quoted above by engrjhez will apply. In other words, if the original bid price of the LCRB is lower that its calculated price, then you will award to him the contract based on his submitted price. However, if the calculated price of the LCRB is the one which is lower than its submitted price, your contract award will be at the LCRB's calculated price.
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Re: Bid Evaluation

Post by Guest on Fri Jun 29, 2012 5:55 pm

Thank you very much Sir RDV

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Re: Bid Evaluation

Post by Guest on Tue Jul 03, 2012 5:21 pm

Sir RDV,

If during bid evaluation, the BAC determined from the detailed estimates of the lowest bidder that some items under the bill of quantities are insufficient (115 bags of cement was provided for instead of 1,155 bags). Is the BAC correct in disqualifying the bidder instead of requesting in writing for clarification?

Please enlighten...Thanks very much po.

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