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PPMP to APP

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PPMP to APP

Post by slayer on Thu Feb 12, 2009 10:44 pm

Good day to all. I would like to clarify something about the PPMP and the consolidation of it to APP.

Is it necesserary to have an APP or PPMP is enough to procure? Is it mandatory? Who will consolidate the PPMP tp APP? What was the timeline of it? Is there any standard form in consolidating PPMP to APP?

Thank you so much and hoping for your favorable response on this matter.

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Re: PPMP to APP

Post by RDV @ GP3i on Fri Feb 13, 2009 12:18 pm

archiekins:

It is mandatory to have an APP and PPMP.

Sec. 7.1 of IRR-A provides, among others, that: “No government procurement shall be undertaken unless it is in accordance with an approved Annual Procurement Plan.”

Likewise, Sec 7.2 also provides that: “Each procuring entity shall judiciously prepare, maintain and update an APP for all its procurement, that shall include for each individual project, a Project Procurement Management Plan (PPMP)."

The BAC Secretariat shall consolidate the PPMP into the APP (Sec. 7.4). The consolidated APP shall be recommended by the BAC, through a BAC Resolution, for approval of the Head of the Procuring Entity (HOPE).

As to the timeline, Sec. 7.5 provides that: “Updating of the individual PPMPs and the consolidated APP for each procuring entity shall be undertaken every six (6) months or as often as may be required by the head of the procuring entity. Implementation of any project not included in the procuring entity’s APP shall not be allowed.”

As to the APP format, pls follow this link: ( www.gppb.gov.ph/tso_news/APP%20Format.xls )

RDV
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Re: PPMP to APP

Post by slayer on Fri Feb 13, 2009 8:54 pm

Again thanks a lot sir RDV for your response.

Another question is, the PPMP must be submitted on the 3rd quarter of the month. Probably the deadline of it is September, so that it would be ready for the following year. Im I right Sir? Correct me if im wrong.

The scenario is this, they only submitted their PPMP this February, and up to this moment they are still submitting their PPMP for consolidation to APP.

As part of BAC Secretariat it is very tedious and hard for our part to consolidate their PPMP to APP considering the time alloted. Every time and then somebody is submitting their supplemental PPMP.

My questions is, can we procure eventhough we have PPMP only? Although we can consolidate it to APP it takes time, 2 months or more. If its ok, Can we have legal basis about it, or shall we say its not failure on our part but rather to the Division,unit, section concerned.

Another thing is, can we have guidelines or basis for the time concerned in preparing their PPMP? So that this scenario will not repeat or happen once again.

Thanks and more power.

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Preparation of PPMP and APP

Post by RDV @ GP3i on Mon Feb 16, 2009 11:51 am

Archiekins:

The law and its IRR-A are silent as to when the PPMP should be submitted to the BAC Secretariat for consolidation into the APP. It is therefore up to the procuring entity, through the BAC, to set the deadline to each of the the end-users when to submit the same, which could be as early as the 3rd quarter of the year when the budget for the succeeding year was proposed, which you have indicated.

In the case of National Government Agencies, if you are from one, the proposed budget included in the National Expenditure Program (NEP) could be your Approbed Budget for the Contract (ABC) for purposes of conducting public bidding even prior to the approval of the national government budget by Congress. But always, the APP should be prepared and approved first.

If it will take time for the PPMPs to be submitted and consolidated, projects which are of priority and with PPMPs already prepared and submitted to the BAC Secretariat, may be considered already, without waiting for all the other PPMPs to be submitted by the other end-users. To comply with the law, the initial PPMPs may already be consolidated, a preliminary APP prepared to be recommended by the BAC for the approval by the HOPE. Remember, the procuring entity can always update the APP as often as may be necessary, even during the year the budget is already being implemented.

Again, you can set your internal guidelines on the preparation of the PPMP. It is prudent for the procuring entity to require the end-users/department heads to prepare the PPMP simultaneously with the time they submit their respective budget proposals. The PPMP could be part of their budget submission for consideration when the Executive department prepares its annual budget for submission to Congress/Sanggunian/Board, as the case may be. Once the budget is submitted by the Executive, the PPMPs should be updated and then forwarded to the BAC Secretariat for consolidation.

Thank you and welcome.

RDV
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Re: PPMP to APP

Post by engrjhez® on Wed Feb 18, 2009 10:24 pm

I would presume archiekins is from an LGU. Your problem is very common to many LGUs since they have almost full control of their fundings and procurements. This in turn leads to concluding that some LGUs may have been procuring correctly thru GEPS but are not having any PPMPs/APPs. Whether intentional or not, what is important is to do what the law requires rather than what the law suggests.

I should personally know your concern being at the Secretariat too. If you can do the right thing, please do it so - and immediately. Very Happy
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Re: PPMP to APP

Post by slayer on Thu Feb 19, 2009 1:58 pm

Greetings to all.

One last things is CAN WE PROCURE WITH PPMP ALONE? To be followed with APP that weare consolidationg now?

Thanks and more power again.

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Re: PPMP to APP

Post by engrjhez® on Thu Feb 19, 2009 2:47 pm

archiekins,

I cannot categorically answer your question as if you "can" - but you "may". If i am correct that you are from an LGU, you have excellently almost full control of your budget and expenses. And YES, you "may". It will depend on internal arrangement during the transision period. The APP may follow later provided all necessary amendments have been incorporated prior to that approval.

However, this must not be the same excuse for next year's APP preparation if we are really to stick on the right track.

Of course, this is just me... and my stand. Very Happy
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Procurement with PPMP without APP

Post by RDV @ GP3i on Mon Feb 23, 2009 10:19 am

Archiekins:

Section 7.1 of IRR-A is very categorical on the prohibition on procurement without an approved APP. It provides, among others that: "No government procurement shall be undertaken unless it is in accordance with an approved Annual Procurement Plan." So without an APP approved by your HOPE, you cannot procure.

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Re: PPMP to APP

Post by engrjhez® on Tue Feb 24, 2009 12:00 pm

RDV:

T'was an exclamation mark!

Perhaps, you probably may have the idea why I answered that way... Very Happy
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Re: PPMP to APP

Post by firstlady_5167 on Fri Nov 19, 2010 11:02 am

Greetings to all!

We would like to be clarified on where to submit the PPMP? Is it to the Budget Office or to the BAC Secretariat? In the case of LGU's, it is so hard to consolidate the PPMP's into APP since every office have different needs. As BAC Secretariat we would like to have a proper training on how to consolidate PPMP's. Since the implementation of RA 9184 we haven't come up with an APP. What we have is the PPMP's of the different offices as basis for checking when end-user's submit their PR's for mode of procurement. We dont know if what we are doing is right. BAC Secretariat receives the PR's subject for Mode of Procurement by the BAC every tuesday & thursday. For me it is a waste of time kasi we all know that PB is the default mode. After the the mode we will make a resolution for Shopping, Direct, Negotiated and even for PB even not necessary. Then we will let the BAC approve the resolution and sometimes it takes 3 days to 1 week especially if BAC members are on travel. No posting to PhilGEPS kung hindi pa approve ang resolution for mode. Are we in the right track?
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Re: PPMP to APP

Post by Niwram on Fri Nov 19, 2010 4:43 pm

PPMPs are submitted by the end user to the budget office for evaluation and inclusion in the budget proposal then to the BAC Sec for review and to consolidate it to the APP. Regarding the training you can call the GPPB to provide you some insight on how to consolidate the PPMPs.
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Re: PPMP to APP

Post by engrjhez® on Sat Nov 20, 2010 12:03 pm

firstlady_5167 wrote:Greetings to all!

We would like to be clarified on where to submit the PPMP? Is it to the Budget Office or to the BAC Secretariat?
Please refer to Section 7.3.3 of the IRR which is read as follows: "7.3.3. The PPMP shall then be submitted to the procuring entity’s Budget Office. The procuring entity’s Budget Office shall evaluate each end-user’s submitted PPMP
and, if warranted, include it in the procuring entity’s budget proposal for approval by the Head of the Procuring Entity."


firstlady_5167 wrote:In the case of LGU's, it is so hard to consolidate the PPMP's into APP since every office have different needs. As BAC Secretariat we would like to have a proper training on how to consolidate PPMP's.
Consolidating PPMPs needs no further training as it is an administrative job by itself, meaning, a natural part of an administrative work. It is just like arranging our clothes in the cabinet where we place shirts together, pants together, and pajamas together. To start consolidating, you have to identify what category the item falls (stock no.). With the help of computer, it would just be a click away in spreadsheets. Unless of course, there was no inventory system installed yet in your agency.

firstlady_5167 wrote:Since the implementation of RA 9184 we haven't come up with an APP.
Reading Section 7.2: "No procurement shall be undertaken unless it is in accordance with the approved
APP of the procuring entity. x x x"
. That would mean, you shouldn't have any procurement at all. Smile

firstlady_5167 wrote:What we have is the PPMP's of the different offices as basis for checking when end-user's submit their PR's for mode of procurement. We dont know if what we are doing is right. BAC Secretariat receives the PR's subject for Mode of Procurement by the BAC every tuesday & thursday. For me it is a waste of time kasi we all know that PB is the default mode. After the the mode we will make a resolution for Shopping, Direct, Negotiated and even for PB even not necessary. Then we will let the BAC approve the resolution and sometimes it takes 3 days to 1 week especially if BAC members are on travel. No posting to PhilGEPS kung hindi pa approve ang resolution for mode. Are we in the right track?
You are already a step ahead. Having the PPMPs already, the consolidation is lodged to the BAC Secretariat so as to conduct Public Bidding and to purchase in bulk. A consolidated PPMP shall constitute you agency APP. Once approved, It should now be the basis (and not PPMP alone) of conducting Public Bidding or Alternative Methods by the BAC. Smile
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Re: PPMP to APP

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