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proper documentary requirements in direct payments for meals given for a meeting..

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proper documentary requirements in direct payments for meals given for a meeting..

Post by needshelp on Thu Feb 16, 2012 11:24 pm

what are the proper attachments?

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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by needshelp on Thu Feb 16, 2012 11:27 pm

please help.. thanks!

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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by Jovinal on Thu Feb 16, 2012 11:31 pm

PR, RFQs, Abstract of Prices Quotation, PO, Inspection Reports, Receipt.
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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by needshelp on Thu Feb 16, 2012 11:33 pm

for meals..? like meetings..

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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by Jovinal on Thu Feb 16, 2012 11:36 pm

Yes
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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by needshelp on Thu Feb 16, 2012 11:41 pm

can i have you references..? COA..?

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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by Jovinal on Fri Feb 17, 2012 8:40 am

Delivery and Payment before the Procurement Process is ILLEGAL under RA No. 9184.
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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by alpha1 on Fri Feb 17, 2012 10:16 am

Jovinal wrote:Delivery and Payment before the Procurement Process is ILLEGAL under RA No. 9184.
Good Day Jovinal!
Just for further Clarification. What about if the LCE calls for an urgent staff meeting, how are the documents be prepared or processed? This is a not a scheduled meeting wherein we can prepare the PR, RFQs, Abstract of Canvass, BAC Resolution, NOA,Certificate of Inspection, NTP, etc.
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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by ikuz23 on Fri Feb 17, 2012 2:13 pm

alpha1 wrote:
Jovinal wrote:Delivery and Payment before the Procurement Process is ILLEGAL under RA No. 9184.
Good Day Jovinal!
Just for further Clarification. What about if the LCE calls for an urgent staff meeting, how are the documents be prepared or processed? This is a not a scheduled meeting wherein we can prepare the PR, RFQs, Abstract of Canvass, BAC Resolution, NOA,Certificate of Inspection, NTP, etc.

good day,

just sharing our process w/ the kind of situation. Very Happy
in our lgu, these are charged to representation expenses. we made a bac general resolution through minutes that all representation expenses (with no project design) shall be under this general resolution as shopping a, emergency purchase, but not to exceed the amount of threshold.
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Re: proper documentary requirements in direct payments for meals given for a meeting..

Post by Jovinal on Fri Feb 17, 2012 3:24 pm

You will use the Shopping Mode of Procurement under Section 52.1. a of RA No. 9184 Shopping is a method of procurement of goods whereby the procuring entity simply
requests for the submission of price quotations for readily available off-the-shelf
goods or ordinary/regular equipment to be procured directly from suppliers of known
qualifications. This method of procurement shall be employed in any of the following
cases:
a) When there is an unforeseen contingency requiring immediate purchase:
Provided, however, That the amount shall not exceed the thresholds prescribed
in Annex “H” of this IRR.
, under this mode only one canvass in enough, then PR,PO,Inspection Report on the same dates.
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