Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

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Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Fri Feb 17, 2012 3:56 pm

Section 2. of GPPB Resolution No. 2009-09 GENERAL GUIDELINES c. After the decision to resort to Shopping or Small Value procurement
has been made, the conduct thereof may be delegated to the
appropriate bureau, committee, or support unit duly authorized by the
Bids and Awards Committee.
under this provisions I just like to ask clarification on the following issues:
1) What are the steps to establish this bureau, committee, or support unit ?
2) Who will sing the Abstract of Price Quotations.
3) What stage of Procurement Process, their responsibility end ? Issuance of Notice of Award? PO?
Thank You.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Sat Feb 18, 2012 1:46 pm

Any comments pls. any agency practicing this?
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Dong S on Sat Feb 18, 2012 4:19 pm

If the BAC so decide to adopt the use of Resolution 2009-09 the BAC Secretariat shall then prepare and sign RFQ send the same to at least 3 suppliers. Afterwhich prepare the Abstract thereof. The signatory of that Abstract will be...1) The Head of the BAC Secretariat and 2) the Head of the Requestioning Office...................(In case where the RO already have their Offices' canvasser then let them do the sending/inviting of RFQs to prospective supplier). You may also include the Supply and Property Mg't Officer as signatory of the Abstract if that office so included in the BAC Resolution acting as support unit.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Dong S on Sat Feb 18, 2012 4:24 pm

The duty of that support unit (BAC Sec, SPMS) shall only up to the signing of Abstract.

Notice of Award for this type of Alternative mode of procurement may not be necessary since the Res 2009-09 clearly states that award thereof shall be made to the supplier with the Lowest Qoutation.

The approval of PO shall be the sole responsibility of the HOPE.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Sat Feb 18, 2012 6:35 pm

How about if the ABC exceed 50,000.00 the posting and issuance of Notice of Award is required ?
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Sat Feb 18, 2012 6:48 pm

Who will prepare the Notice of Award, the BAC Secretariat or the delegated bureau, committee, or support unit?
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Dong S on Sat Feb 18, 2012 7:04 pm

For project with an ABC more than 50T THE guidelines on shopping and svp so requires the posting both in the conspicuous places and PhilGeps (sub par 3.i). I am of the view that Notice of Award may not be literally prepared ergo the Lowest Qoutation shall be declared the winning proposal for that matter. Posting of Award in the PhilGeps should reckon to whose supplier was awarded with the PO.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Dong S on Sat Feb 18, 2012 7:23 pm

You should not get confused with sub paragragh 2.c of the guidelines since
the line "appropriate bureau, committee, or support unit would mean the BAC Secretariat (main support unit of the BAC, sEC 14.1 of IRR) or the Supply and Property Unit (Procuring Unit of LGU, tITLE SIX book II of Local Code) or any other unit that is deemed function as ADMINISTRATIVE or support unit of the BAC.

You can arrange it with other office, as the case may be whichever will be practicable that may result to operational efficiency. In our case the unit to prepare the NoA is the BAC Secretariat while it is for the SPMS to deliver that notice.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Sat Feb 18, 2012 9:14 pm

Who will appoint the membership of bureau, committee, or support unit ?
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Dong S on Sun Feb 19, 2012 8:01 am

The designation or appointment of the members of that bureau, committee or support unit shall be the HOPE thru an Executive order.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

Post by Jovinal on Sun Feb 19, 2012 8:20 am

Thank You for sharing your good practice SIR DONG.
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Re: Clarification on delegation of Shopping/SVP to the appropriate bureau, committee, or support unit duly authorized by the BAC under GPPB Res. No. 2009-09

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