Tie During Detailed Bid Evaluation

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Tie During Detailed Bid Evaluation

Post by Alpha on Tue Mar 06, 2012 4:12 pm

During the opening of bids, two of our bidders were determined eligible to bid and the usual notices of eligibility were sent to both. The cost of their financial offer differs only by a peso. When we conducted the detailed bid evaluation, we notice that they really have the same input. The difference came from the way they managed to calculate their bid.

For ex. Bidder "A" uses x(a+b) while Bidder "B" uses ax+bx

I recommend to use the same formula to both Bidders "A" and "B" since every item to be filled up are the same except for the calculated values which result to a very minor discrepancy already calculated. Other members of the BAC and TWG, however, prefer to recommend the bidder with the lower bid for post-qualification.

With your expertise on bidding procedures, please enlighten us on how to handle the above case.

Alpha
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Re: Tie During Detailed Bid Evaluation

Post by sunriser431 on Tue Mar 06, 2012 4:24 pm

Alpha wrote:During the opening of bids, two of our bidders were determined eligible to bid and the usual notices of eligibility were sent to both. The cost of their financial offer differs only by a peso. When we conducted the detailed bid evaluation, we notice that they really have the same input. The difference came from the way they managed to calculate their bid.

For ex. Bidder "A" uses x(a+b) while Bidder "B" uses ax+bx

I recommend to use the same formula to both Bidders "A" and "B" since every item to be filled up are the same except for the calculated values which result to a very minor discrepancy already calculated. Other members of the BAC and TWG, however, prefer to recommend the bidder with the lower bid for post-qualification.

With your expertise on bidding procedures, please enlighten us on how to handle the above case.
Have you tried reading the opinion of the GPPB, follow the LINK bounce
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Re: Tie During Detailed Bid Evaluation

Post by Jovinal on Wed Mar 07, 2012 2:35 pm

The losser will be automatic as 2nd LCB ?
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Re: Tie During Detailed Bid Evaluation

Post by RDV @ GP3i on Wed Mar 07, 2012 4:10 pm

Alpha wrote:During the opening of bids, two of our bidders were determined eligible to bid and the usual notices of eligibility were sent to both. The cost of their financial offer differs only by a peso. When we conducted the detailed bid evaluation, we notice that they really have the same input. The difference came from the way they managed to calculate their bid.

For ex. Bidder "A" uses x(a+b) while Bidder "B" uses ax+bx

Are you procuring Consulting Services? The process you just mentioned, where you determine first those who are eligible and then you notify those eligible to submit their bids, is not applicable for the procurement of Goods and Civil Works. But in your evaluation you seem to be evaluating it as if it is Goods or Infra, because for consulting services you should be rating the proposal and award is on the Highest Rated and Responsive Bid and not on the LCRB.

Alpha wrote:I recommend to use the same formula to both Bidders "A" and "B" since every item to be filled up are the same except for the calculated values which result to a very minor discrepancy already calculated. Other members of the BAC and TWG, however, prefer to recommend the bidder with the lower bid for post-qualification.

With your expertise on bidding procedures, please enlighten us on how to handle the above case.

I withhold answer to your question here until I am clarified.

By the way, are you saying that the result in these two formula are different: x(a + b) and (xa + xb)?

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Re: Tie During Detailed Bid Evaluation

Post by Alpha on Wed Mar 07, 2012 6:15 pm

Sir RDV,

Opening of eligibility documents and technical documents were conducted on the same date since the eligibility requirements are attached in the technical component of the bid. For formality purposes, the BAC issues in writing the corresponding notice of eligibility.

The two formula will definitely result with the same value when the inputs and calculations will be made continuously. However, in calculation of large numbers with several line items and by rounding-off per groups. Minor discrepancies may result and when added together may accumulate to some difference like in our case by 1 peso.

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Re: Tie During Detailed Bid Evaluation

Post by RDV @ GP3i on Wed Mar 07, 2012 7:22 pm

Alpha wrote:Sir RDV,

Opening of eligibility documents and technical documents were conducted on the same date since the eligibility requirements are attached in the technical component of the bid. For formality purposes, the BAC issues in writing the corresponding notice of eligibility.
In that case, you are not required to notify the bidders of their eligibility, not even for formality purposes. You will have to proceed with the opening of the financial documents of all those who passed. What your are required to do is to notify those that did not pass. but those who pass, no need to notify them at this point in time.

Alpha wrote:The two formula will definitely result with the same value when the inputs and calculations will be made continuously. However, in calculation of large numbers with several line items and by rounding-off per groups. Minor discrepancies may result and when added together may accumulate to some difference like in our case by 1 peso.
Those could just be the result of rounding off of numbers. Definitely, there is a tie in their financial bid. If they are tied in financial bid, you post-qualify both. If one is post-disqualified, then the other one will be declared the LCRB. If both are post-qualified, then you apply the non-discretionary tie-breaking method, such as the tossing of a coin.
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Re: Tie During Detailed Bid Evaluation

Post by Alpha on Wed Mar 07, 2012 8:01 pm

Thank you sir. You're comments really help.

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