Notice to Bidder with Lowest Calculated Bid

View previous topic View next topic Go down

Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Fri Mar 09, 2012 9:26 am

Good morning po to all forum members.

Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po. queen Like a Star @ heaven


Last edited by regina avelino on Fri Mar 09, 2012 9:31 am; edited 2 times in total (Reason for editing : wrong grammar)

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by Jovinal on Fri Mar 09, 2012 10:22 am

There is no such as NOTICE TO BIDDER WITH LOWEST CALCULATED BID, the Notices to be issued are Notice of Post Qualification, Notice of Post Dis-Qualification, Notice of Award and Notification of Bidding Results, you may include this in Notification of Bidding Results.
avatar
Jovinal
Board Veteran
Board Veteran

Male Number of posts : 438
Company/Agency : LGU- Danao City
Occupation/Designation : City Accountant
Registration date : 2011-11-27

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Fri Mar 09, 2012 10:32 am

pero po according to section 34.2 of the irr:

"within three (3) calendar days from receipt by the bidder of the notice from the BAC that the bidder has the Lowest Calculated Bid or Highest Rated Bid, the bidder shall submit the following requirements to the BAC:......xxxx"

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by ikuz23 on Fri Mar 09, 2012 10:49 am

regina avelino wrote:Good morning po to all forum members.

Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po. queen Like a Star @ heaven

excerpts from IRR:

32.2.1. The BAC shall immediately conduct a detailed evaluation of all bids using nondiscretionary
criteria in considering the following:

A)xxxxx
b) Arithmetical corrections. Consider computational errors, omissions, and
other bid modifications, if allowed in the Bidding Documents, to enable
proper comparison of all eligible bids. Any adjustment shall be calculated
in monetary terms to determine the calculated prices.(a)

32.2.3. In case of discrepancies between: (a) bid prices in figures and in words, the
latter shall prevail; (b) total price per item and unit price for the item as
extended or multiplied by the quantity of that item, the latter shall prevail; (c)
stated total price and the actual sum of prices of component items, the latter
shall prevail; (d) unit cost in the detailed estimate and unit cost in the bill of
quantities, the latter shall prevail.
avatar
ikuz23
Active Poster
Active Poster

Male Number of posts : 148
Company/Agency : LGU-Tacurong
Occupation/Designation : Karaniwang empleyado
Registration date : 2011-05-03

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Fri Mar 09, 2012 11:07 am

we performed po sir ikuz23 section 32.2.1 and 32.2.3. bidder AAA was the lowest bidder as read at 55.5M and during the bid evaluation of AAA and other bidders who pass the eligibility, AAA was still the lowest calculated bid but at 56M. What do we indicate in the Notice to bidder with lowest calculated bid, is it 55.5M or 56M?

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by ikuz23 on Fri Mar 09, 2012 11:46 am

regina avelino wrote:we performed po sir ikuz23 section 32.2.1 and 32.2.3. bidder AAA was the lowest bidder as read at 55.5M and during the bid evaluation of AAA and other bidders who pass the eligibility, AAA was still the lowest calculated bid but at 56M. What do we indicate in the Notice to bidder with lowest calculated bid, is it 55.5M or 56M?

good day mam, if upon performing post qualification, lowest bid as calculated is 56M, then it will be 56M as the contract price, not 55.5M - then they must pass tax clearance, latest ITR & bus tax, philgeps cert before they can receive the noa. Very Happy
avatar
ikuz23
Active Poster
Active Poster

Male Number of posts : 148
Company/Agency : LGU-Tacurong
Occupation/Designation : Karaniwang empleyado
Registration date : 2011-05-03

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by engrjhez® on Fri Mar 09, 2012 12:11 pm

regina avelino wrote:Good morning po to all forum members.

Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po. queen Like a Star @ heaven

If you are pertaining to NOTICE OF AWARD (because it is by substance the same), please refer to Sec. 34.4:
34.4. If the BAC determines that the bidder with the Lowest Calculated Bid/Highest Rated
Bid passes all the criteria for post-qualification, it shall declare the said bid as the
Lowest Calculated Responsive Bid
/Highest Rated Responsive Bid, and recommend to
the Head of the Procuring Entity the award of contract
to the said bidder at its
submitted bid price or its calculated bid price, whichever is lower
x x x

Hence, self explanatory. Smile
avatar
engrjhez®
Grand Master
Grand Master

Male Number of posts : 2480
Age : 39
Company/Agency : City Government of Bacoor [Region IV-A, Province of Cavite]
Occupation/Designation : Office of the City Legal Service (OCLS) / Certified National Trainer - PhilGEPS
Registration date : 2008-10-31

http://www.bacoor.gov.ph

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by ikuz23 on Fri Mar 09, 2012 2:04 pm

engrjhez® wrote:
regina avelino wrote:Good morning po to all forum members.

Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po. queen Like a Star @ heaven

If you are pertaining to NOTICE OF AWARD (because it is by substance the same), please refer to Sec. 34.4:
34.4. If the BAC determines that the bidder with the Lowest Calculated Bid/Highest Rated
Bid passes all the criteria for post-qualification, it shall declare the said bid as the
Lowest Calculated Responsive Bid
/Highest Rated Responsive Bid, and recommend to
the Head of the Procuring Entity the award of contract
to the said bidder at its
submitted bid price or its calculated bid price, whichever is lower
x x x

Hence, self explanatory. Smile

my mistake mam regina, i didnt sight the section 34.4 of IRR
"whichever is lower" - that would be 55.5M

thanks engrjhez.
avatar
ikuz23
Active Poster
Active Poster

Male Number of posts : 148
Company/Agency : LGU-Tacurong
Occupation/Designation : Karaniwang empleyado
Registration date : 2011-05-03

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Mon Mar 12, 2012 9:58 am

Sir engrjhez and Sir ikuz23. I'm not referring to notice of award. Section 34.2 which states that "WITHIN THREE (3) CALENDAR DAYS FROM RECEIPT BY THE BIDDER OF THE NOTICE FROM THE BAC THAT THE BIDDER HAS THE LOWEST CALCULATED BID OR HIGHEST RATED BID, THE BIDDER..........xxxx" . According to this section, the NOTICE TO BIDDER WITH THE LOWEST CALCULATED BID is issued after bid evaluation but before post-qualification. This notice serves, as I understand, as an information to the bidder that he was declared the LOWEST CALCULATED BIDDER and that it should prepare all necessary documents in preparation for the post qualification, thus my query on the following sample situation.
Procuring Entity: Central Luzon GOCC (CLG)
Project ABC: 57M

Bid as Read:

Bidder AAA: 55.5M
Bidder BBB: 54M (Lowest as Read)

Calculated Bid:
Bidder AAA: 56M (Lowest as Calculated)
Bidder BBB: 57M

My question po is how do we inform both bidders regarding the results of the BID EVALUATION? Do we need to inform BBB since probably he's expecting an information on the results of the Bid Evaluation knowing that his bid as read is the lowest declared during bid opening? On the other hand, what should be indicated in the NOTICE TO BIDDER (AAA) WITH LOWEST CALCULATED BID (as per section 34.2)? Do we need to indicate that after the bid evaluation, his calculated bid of 56M was the lowest? Should AAA perform the 55.5M or the 56M during project implementation after AAA passed the post-qualification stage? Medyo naguguluhan po kasi kami. Please advise po

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by engrjhez® on Mon Mar 12, 2012 10:43 am

regina avelino wrote:Sir engrjhez and Sir ikuz23. I'm not referring to notice of award. Section 34.2 which states that "WITHIN THREE (3) CALENDAR DAYS FROM RECEIPT BY THE BIDDER OF THE NOTICE FROM THE BAC THAT THE BIDDER HAS THE LOWEST CALCULATED BID OR HIGHEST RATED BID, THE BIDDER..........xxxx" . According to this section, the NOTICE TO BIDDER WITH THE LOWEST CALCULATED BID is issued after bid evaluation but before post-qualification. This notice serves, as I understand, as an information to the bidder that he was declared the LOWEST CALCULATED BIDDER and that it should prepare all necessary documents in preparation for the post qualification, thus my query on the following sample situation.
Procuring Entity: Central Luzon GOCC (CLG)
Project ABC: 57M

Bid as Read:

Bidder AAA: 55.5M
Bidder BBB: 54M (Lowest as Read)

Calculated Bid:
Bidder AAA: 56M (Lowest as Calculated)
Bidder BBB: 57M

My question po is how do we inform both bidders regarding the results of the BID EVALUATION? Do we need to inform BBB since probably he's expecting an information on the results of the Bid Evaluation knowing that his bid as read is the lowest declared during bid opening? On the other hand, what should be indicated in the NOTICE TO BIDDER (AAA) WITH LOWEST CALCULATED BID (as per section 34.2)? Do we need to indicate that after the bid evaluation, his calculated bid of 56M was the lowest? Should AAA perform the 55.5M or the 56M during project implementation after AAA passed the post-qualification stage? Medyo naguguluhan po kasi kami. Please advise po

Section 34 is all about POST QUALIFICATION (PQ). As part of the procedure, you only notify the bidder of undergoing through the PQ if they are the LCB (in case of Infra). LCB is Lowest Calculated Bid. You have to rank bidders according to calculated price after applying arithmetical corrections (note that AAA is ranked no.1 based on 56M calculated bid). If AAA we able to submit PQ documents and pass the PQ process, AAA will be recommended for Award as the bidder with the Lowest Calculated Responsive Bid (LCRB), but the award will be based on 55.5M. You will now notify BBB of the bid results at that same time.

If the award is accepted at the 55.5M, necessary adjustments must be made to be consistent with that amount. The amount of 55.5M should also reflect in the notification of award, and later, as the Contract Price. Smile
avatar
engrjhez®
Grand Master
Grand Master

Male Number of posts : 2480
Age : 39
Company/Agency : City Government of Bacoor [Region IV-A, Province of Cavite]
Occupation/Designation : Office of the City Legal Service (OCLS) / Certified National Trainer - PhilGEPS
Registration date : 2008-10-31

http://www.bacoor.gov.ph

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Mon Mar 12, 2012 11:04 am

clear na po sir except po on the portion na "If the award is accepted at the 55.5M, necessary adjustments must be made to be consistent with that amount." di ba po ang calculated/corrected nya is 56M? tama po ba ang understanding namin na AAA should implement the 56M but we pay him the 55.5M to apply section 34.4 of the irr?

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by RDV @ GP3i on Mon Mar 12, 2012 12:49 pm

regina avelino wrote:Good morning po to all forum members.

Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po. queen Like a Star @ heaven

My answer is NO because it could just complicate the situation or the bidder could expect that you will award the contract to that bidder at the calculated price of P56M when the IRR provides that award shall be made to the LCRB at submitted price or calculated price whichever is lower.

At any rate, the purpose of notification, after bid evaluation, is only for the LCB to submit within 3 c.d. from receipt of notice the additional documents indicated in the bidding documents. It is not yet for purposes of award, hence the amount of contract, if ever it will be awarded to him, is still immaterial at that point in time as the LCB will still have to undergo post-qualification to be declared eventually as the LCRB.
avatar
RDV @ GP3i
Grand Master
Grand Master

Male Number of posts : 1611
Company/Agency : DBM-Reg'l Office IV-B
Occupation/Designation : Regional Director/ Procurement Trainer
Registration date : 2008-09-04

http://gppphil.org/

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by engrjhez® on Mon Mar 12, 2012 3:25 pm

regina avelino wrote:clear na po sir except po on the portion na "If the award is accepted at the 55.5M, necessary adjustments must be made to be consistent with that amount." di ba po ang calculated/corrected nya is 56M? tama po ba ang understanding namin na AAA should implement the 56M but we pay him the 55.5M to apply section 34.4 of the irr?

To illustrate further, here's an example based on hypothetical sequence of events (this was only presumed): The 55.5M was the submitted bid price. But after evaluation, it was seen that there was an item of work amounting to P0.5M that has not been accounted. It is part of the scope of works and has with it the entry of bid for the item. It was just not added in the summary. Hence, after bid evaluation, the calculated bid price was raised to P56M. What will now happen in the award and implementation? The award will be made at P55.5M on the consideration that the item supposedly amounting to P0.5M will be done for free (Amount = P0.00). This will be the proper correction of amounts to be entered into the contract later.

On the other hand, I agree with RDV that the notification in as far as the PQ is concerned should not indicate any amount therein, not until the Notice of Award.

Smile
avatar
engrjhez®
Grand Master
Grand Master

Male Number of posts : 2480
Age : 39
Company/Agency : City Government of Bacoor [Region IV-A, Province of Cavite]
Occupation/Designation : Office of the City Legal Service (OCLS) / Certified National Trainer - PhilGEPS
Registration date : 2008-10-31

http://www.bacoor.gov.ph

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by jcolas on Tue Mar 13, 2012 10:04 am

"regina avelino wrote"
Good morning po to all forum members.
Do we have to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID the bid as calculated and the lowest bid as read? For example, bidder AAA has the lowest bid as read of 55,500,000.00, however, his bid as calculated is 56,000,000.00 during bid evaluation. other bidders, during the bid evaluation have higher calculated bid. My question is do we need to indicate in the NOTICE TO BIDDER WITH LOWEST CALCULATED BID to AAA its submitted bid at 55.5M or at 56M? please advise po.


In our office, we do issue a Declaration of the Lowest Calculated Bidder. This is to inform the bidder that he has been declared the LCB and as such, under Section 34.2, he should submit some documents for post qualification. As to your querry if you have to indicate the amount in your notice, I say No as your entity is still in the post-qualification stage and their is no lowest calculated and responsive bid to speak about.

My question po is how do we inform both bidders regarding the results of the BID EVALUATION? Do we need to inform BBB since probably he's expecting an information on the results of the Bid Evaluation knowing that his bid as read is the lowest declared during bid opening? On the other hand, what should be indicated in the NOTICE TO BIDDER (AAA) WITH LOWEST CALCULATED BID (as per section 34.2)? Do we need to indicate that after the bid evaluation, his calculated bid of 56M was the lowest? Should AAA perform the 55.5M or the 56M during project implementation after AAA passed the post-qualification stage? Medyo naguguluhan po kasi kami. Please advise po

Maam Regina, after the Bid evaluation, you only inform the LCB. Their is no need to inform bidder BBB. Their will be time for that, if and when bidder AAA fails during the post-qualification.
avatar
jcolas
Board General
Board General

Male Number of posts : 517
Company/Agency : DepED RO 2
Occupation/Designation : Administrative Officer V
Registration date : 2009-07-02

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by regina avelino on Tue Mar 13, 2012 10:26 am

maraming salamat po sa lahat ng opinions nyo. malaking tulong po kayong lahat. I should say, kahit basahin mo yung IRR sometimes may mga mahirap pang intintihin but because of your experiences in government procurement mas naiintindihan po.... salamat po ulit Like a Star @ heaven queen Like a Star @ heaven cheers

regina avelino
Board General
Board General

Female Number of posts : 671
Company/Agency : gocc ncr
Occupation/Designation : staff
Registration date : 2012-02-15

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by ajac on Tue Mar 13, 2012 10:46 am

34.4. If the BAC determines that the bidder with the Lowest Calculated Bid/Highest Rated Bid passes all the criteria for post-qualification, it shall declare the said bid as the Lowest Calculated Responsive Bid/Highest Rated Responsive Bid, and recommend to the Head of the Procuring Entity the award of contract to the said bidder at its submitted bid price or its calculated bid price, whichever is lower or, in the case of quality-based evaluation procedure, submitted bid price or its negotiated price, whichever is lower.

ajac
New Member
New Member

Male Number of posts : 14
Company/Agency : DPWH
Occupation/Designation : Engineer II
Registration date : 2012-03-13

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by jcolas on Wed Mar 14, 2012 8:02 am

"ajac wrote"

34.4. If the BAC determines that the bidder with the Lowest Calculated Bid/Highest Rated Bid passes all the criteria for post-qualification, it shall declare the said bid as the Lowest Calculated Responsive Bid/Highest Rated Responsive Bid, and recommend to the Head of the Procuring Entity the award of contract to the said bidder at its submitted bid price or its calculated bid price, whichever is lower or, in the case of quality-based evaluation procedure, submitted bid price or its negotiated price, whichever is lower.

well said maam ajac and welcome to the Forum!!! To maam regina, the key to understanding the GPRA is to constantly read the law, together with the GPPB Resolutions and opinions and joining the forum...
avatar
jcolas
Board General
Board General

Male Number of posts : 517
Company/Agency : DepED RO 2
Occupation/Designation : Administrative Officer V
Registration date : 2009-07-02

Back to top Go down

Re: Notice to Bidder with Lowest Calculated Bid

Post by Sponsored content


Sponsored content


Back to top Go down

View previous topic View next topic Back to top

- Similar topics

 
Permissions in this forum:
You cannot reply to topics in this forum