INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

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INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by arturo timog on Thu Apr 12, 2012 5:17 pm

Republic of the Philippines
PROVINCE OF NORTHERN SAMAR
Municipality of Lavezares
-oOo-

INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

The Local Government Unit of Lavezares, Province of Northern Samar invites bidders/ contractors to apply for eligibility and to bid for the herein under projects;

NAME OF PROJECT APPROVED BUDGET CONTRACT FOR THE CONTRACT DURATION

1. CLUSTER 01-12-A P900, 227.19 60 C.D.
a) Construction of Municipal
Library (Phase II) @ Lavezares,
Central Elementary School
b) Const. of MPP at Brgy.
Caragas, Lavezares, N. Samar

2. CLUSTER 02-12-A P899, 855.43 61 CD
a) Construction of Elem. School Stage
@ Brgy Libas Elementary School
b) Improvement of Existing Libertad-San Agustin
Feeder Road, all of Lavezares, N. Samar
c) Const./Ext. Of Seawall at Brgy. Maravilla
all of Lavezares, N. Samar

3. CLUSTER 03-12-A P799,160.98 59 CD
a) Improvement of Guard House at Lalaguna
Protected Area, Brgy. San Isidro
b) Construction of Plant Nursery at Integrated
ECO-Farm, Brgy. MacArthur
c) Concreting of Portion of MacArthur-Toog
Feeder Road All of Lavezares, N. Samar

4. CLUSTER 04-12-A P700, 526.12 36 CD
a) Rehab./Concreting of Existing Multi-Purpose
Pavement @ Brgy. Barobaybay
b) Improvement of Existing Libas-Villahermosa
Feeder Road, all of Lavezares, N. Samar

5. CLUSTER 05-12-A P848, 903.79 47 CD
a) Const. Of Sanctuary Guard House @
Brgy. Barobaybay
b) Improvement of Ocad-Sigad Road
c) Construction of MPP at Brgy. Caburihan
all of Lavezares, N. Samar


Prospective Bidders should have experience in undertaking a similar project within the last two (2) years with an amount of at least 50% of the ABC and have key personnel and equipment (owned, leased, or under purchase) available for the prosecution of the project. The Eligibility Checks/Screening as well as the Preliminary Examination of Bids shall use-discretionary “pass/fail criteria. Post-Qualification of the lowest calculated bid shall be conducted.

All particulars relative to Eligibility Statement of Screening, Bid Security, Performance Security, Evaluation of Bids, Post-Qualification and Award of Contract shall governed by the pertinent provision of R.A. No. 9184 and its Implementing Rules and Regulations.












The complete schedule of activities is as follows:

ACTIVITIES SCHEDULE
1. Advertisement/Issuance of Bid Documents April 10-17, 2012
a) Submission and Opening of Bids April 18, 2012 (1:00 PM)
b) Bid Evaluation/Post Qualification April 19, 2012
c) Notice of Award April 20, 2012


Bid documents will be available only to prospective bidders upon payment of a non-refundable amount of P500.00 to the Office of the Municipal Treasurer, Lavezares, N. Samar.
The LGU-Lavezares assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. Moreover, the LGU-Lavezares reserves the right to reject any or all bid proposals at any time prior to contract award, to waive any formality in the bid requirements, declare the bidding a failure, or award the contract to the bidder whose offer is the most responsive, lowest calculated bid and most advantageous to the government.
Very truly yours,

(Sgd) MESALINA L. DULFO
BAC Chairman
Cc: 1. COA Resident Auditor















































arturo timog
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by RDV @ GP3i on Sun Apr 15, 2012 10:00 am

arturo timog wrote:Republic of the Philippines
PROVINCE OF NORTHERN SAMAR
Municipality of Lavezares
-oOo-

INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

The Local Government Unit of Lavezares, Province of Northern Samar invites bidders/ contractors to apply for eligibility and to bid for the herein under projects;

NAME OF PROJECT APPROVED BUDGET CONTRACT FOR THE CONTRACT DURATION

1. CLUSTER 01-12-A P900, 227.19 60 C.D.
a) Construction of Municipal
Library (Phase II) @ Lavezares,
Central Elementary School
b) Const. of MPP at Brgy.
Caragas, Lavezares, N. Samar

2. CLUSTER 02-12-A P899, 855.43 61 CD
a) Construction of Elem. School Stage
@ Brgy Libas Elementary School
b) Improvement of Existing Libertad-San Agustin
Feeder Road, all of Lavezares, N. Samar
c) Const./Ext. Of Seawall at Brgy. Maravilla
all of Lavezares, N. Samar

3. CLUSTER 03-12-A P799,160.98 59 CD
a) Improvement of Guard House at Lalaguna
Protected Area, Brgy. San Isidro
b) Construction of Plant Nursery at Integrated
ECO-Farm, Brgy. MacArthur
c) Concreting of Portion of MacArthur-Toog
Feeder Road All of Lavezares, N. Samar

4. CLUSTER 04-12-A P700, 526.12 36 CD
a) Rehab./Concreting of Existing Multi-Purpose
Pavement @ Brgy. Barobaybay
b) Improvement of Existing Libas-Villahermosa
Feeder Road, all of Lavezares, N. Samar

5. CLUSTER 05-12-A P848, 903.79 47 CD
a) Const. Of Sanctuary Guard House @
Brgy. Barobaybay
b) Improvement of Ocad-Sigad Road
c) Construction of MPP at Brgy. Caburihan
all of Lavezares, N. Samar


Prospective Bidders should have experience in undertaking a similar project within the last two (2) years with an amount of at least 50% of the ABC and have key personnel and equipment (owned, leased, or under purchase) available for the prosecution of the project. The Eligibility Checks/Screening as well as the Preliminary Examination of Bids shall use-discretionary “pass/fail criteria. Post-Qualification of the lowest calculated bid shall be conducted.

All particulars relative to Eligibility Statement of Screening, Bid Security, Performance Security, Evaluation of Bids, Post-Qualification and Award of Contract shall governed by the pertinent provision of R.A. No. 9184 and its Implementing Rules and Regulations.

The complete schedule of activities is as follows:

ACTIVITIES SCHEDULE
1. Advertisement/Issuance of Bid Documents April 10-17, 2012
a) Submission and Opening of Bids April 18, 2012 (1:00 PM)
b) Bid Evaluation/Post Qualification April 19, 2012
c) Notice of Award April 20, 2012

Bid documents will be available only to prospective bidders upon payment of a non-refundable amount of P500.00 to the Office of the Municipal Treasurer, Lavezares, N. Samar.
The LGU-Lavezares assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. Moreover, the LGU-Lavezares reserves the right to reject any or all bid proposals at any time prior to contract award, to waive any formality in the bid requirements, declare the bidding a failure, or award the contract to the bidder whose offer is the most responsive, lowest calculated bid and most advantageous to the government.
Very truly yours,

(Sgd) MESALINA L. DULFO
BAC Chairman
Cc: 1. COA Resident Auditor

Welcome to the forum, arturo timog.

If you are posting the Invitation for purposes of compliance with the posting requirement, it was to be posted in the PhilGEPS (www.philgeps.net) and not in this forum. Posting here will not be in compliance with the posting requirement.

Let me take this opportunity, however, to comment and provide some suggestions to your posting, to wit:
1. The invitation should just be called "Invitation to Bid" and no longer "Invitation to Apply for Eligibility and to Bid", in accordance with the revised IRR.
2. In the clustering of projects, it would be best if projects of the same or similar categories be grouped instead. I noticed that you clustered horizontal projects with the vertical ones, unless you have some practical reasons for doing so.
3. Your requirement for experience within the last two (2) years only is in violation of the IRR. For infra, you should require and accept experience within the last ten (10) years.
4. On your schedule of activities, from first day of posting it would only be 10 c.d. up to award of contract. The earliest or shortest possible time for public bidding of infra projects from first day of posting up to issuance of NTP is 28 c.d. per Annex C of the IRR. If you shorten your process so much, you do not allow for much competition to happen as you only allow 7 c.d. maximum period by which bidders will be able to prepare and submit their bids. It could also just result to failure of bidding.
3.It is not clear if the P500 for bidding documents will be for each cluster or for all of the clusters. If it is for all the clusters, in effect the price of bidding documents for each cluster-project is only P100. Although there is no standard and prescribe pricing of bidding documents, but I think it is also ridiculously low.
4. Your Reservation Clause should follow the standard clause prescribed in the Philippine Bidding Documents. The statement where the procuring entity could waive any formalities is not in accordance with RA 9184 and its IRR as the BAC no longer has the discretion to waive certain requirements under the pass-fail criteria.

I hope you will not take offense on my comments and suggestions as this is only done in order for us to avoid inconveniences and/or delays in actual procurement and also avoid violations of the law.
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by Jovinal on Sun Apr 15, 2012 1:30 pm

Sir RVD, according to your no. 1 comment, why the words " Apply for Eligibility " was deleted under the revised IRR ?
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by RDV @ GP3i on Sun Apr 15, 2012 4:08 pm

Jovinal wrote:Sir RVD, according to your no. 1 comment, why the words " Apply for Eligibility " was deleted under the revised IRR ?

Well, because in the revised IRR, there is no longer a need to apply for eligibility separately from submitting a bid. In the old IRR-A, particularly for procurement of infra projects, the application for eligibility is ahead of bid submission. A bidder has to signify its intention to participate first and submit its eligibility documents. It is only if declared eligible could it be allowed to purchase bid docs.

Under the revised IRR, with the Invitation to bid, a bidder will already include its eligibility documents as part of its bid proposal (technical envelope) and there is no longer a separate eligibility envelope. That is the reason why, it is now only an Invitation to Bid.
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by Jovinal on Mon Apr 16, 2012 9:53 am

Thank you Sir RDV.
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by alpha1 on Mon Apr 16, 2012 12:38 pm

arturo timog wrote:Republic of the Philippines
PROVINCE OF NORTHERN SAMAR
Municipality of Lavezares
-oOo-

INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

The Local Government Unit of Lavezares, Province of Northern Samar invites bidders/ contractors to apply for eligibility and to bid for the herein under projects;

NAME OF PROJECT APPROVED BUDGET CONTRACT FOR THE CONTRACT DURATION

1. CLUSTER 01-12-A P900, 227.19 60 C.D.
a) Construction of Municipal
Library (Phase II) @ Lavezares,
Central Elementary School
b) Const. of MPP at Brgy.
Caragas, Lavezares, N. Samar

2. CLUSTER 02-12-A P899, 855.43 61 CD
a) Construction of Elem. School Stage
@ Brgy Libas Elementary School
b) Improvement of Existing Libertad-San Agustin
Feeder Road, all of Lavezares, N. Samar
c) Const./Ext. Of Seawall at Brgy. Maravilla
all of Lavezares, N. Samar

3. CLUSTER 03-12-A P799,160.98 59 CD
a) Improvement of Guard House at Lalaguna
Protected Area, Brgy. San Isidro
b) Construction of Plant Nursery at Integrated
ECO-Farm, Brgy. MacArthur
c) Concreting of Portion of MacArthur-Toog
Feeder Road All of Lavezares, N. Samar

4. CLUSTER 04-12-A P700, 526.12 36 CD
a) Rehab./Concreting of Existing Multi-Purpose
Pavement @ Brgy. Barobaybay
b) Improvement of Existing Libas-Villahermosa
Feeder Road, all of Lavezares, N. Samar

5. CLUSTER 05-12-A P848, 903.79 47 CD
a) Const. Of Sanctuary Guard House @
Brgy. Barobaybay
b) Improvement of Ocad-Sigad Road
c) Construction of MPP at Brgy. Caburihan
all of Lavezares, N. Samar


Prospective Bidders should have experience in undertaking a similar project within the last two (2) years with an amount of at least 50% of the ABC and have key personnel and equipment (owned, leased, or under purchase) available for the prosecution of the project. The Eligibility Checks/Screening as well as the Preliminary Examination of Bids shall use-discretionary “pass/fail criteria. Post-Qualification of the lowest calculated bid shall be conducted.

All particulars relative to Eligibility Statement of Screening, Bid Security, Performance Security, Evaluation of Bids, Post-Qualification and Award of Contract shall governed by the pertinent provision of R.A. No. 9184 and its Implementing Rules and Regulations.












The complete schedule of activities is as follows:

ACTIVITIES SCHEDULE
1. Advertisement/Issuance of Bid Documents April 10-17, 2012
a) Submission and Opening of Bids April 18, 2012 (1:00 PM)
b) Bid Evaluation/Post Qualification April 19, 2012
c) Notice of Award April 20, 2012


Bid documents will be available only to prospective bidders upon payment of a non-refundable amount of P500.00 to the Office of the Municipal Treasurer, Lavezares, N. Samar.
The LGU-Lavezares assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid. Moreover, the LGU-Lavezares reserves the right to reject any or all bid proposals at any time prior to contract award, to waive any formality in the bid requirements, declare the bidding a failure, or award the contract to the bidder whose offer is the most responsive, lowest calculated bid and most advantageous to the government.
Very truly yours,

(Sgd) MESALINA L. DULFO
BAC Chairman
Cc: 1. COA Resident Auditor


Good day!
I think you should post this Invitation to Bid with the PhilGEPS Website including its attachments for bidders to download.
Thanks
































I would like to take this opportunity to ask Sir RDV if it could be possible that a procuring entity can waive the required experience of 10 years so that newly form companies, tradings, merchandising, enterprises or construction firm might be able to participate in government procurement.











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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by RDV @ GP3i on Mon Apr 16, 2012 12:47 pm

alpha1 wrote:
I would like to take this opportunity to ask Sir RDV if it could be possible that a procuring entity can waive the required experience of 10 years so that newly form companies, tradings, merchandising, enterprises or construction firm might be able to participate in government procurement.
No, you cannot waive the experience requirement as it is a minimum requirement. To be eligible to participate, the contractor should have at least one (1) completed similar project within the last 10 years.

Newly formed companies, which do not have that experience, may associate with other constructors with the required experience and together form a joint venture so that they can participate.

That is the only option they can do if they do not have the required experience, otherwise, they should get the necessary experience from private companies.
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by alpha1 on Mon Apr 16, 2012 1:13 pm

Thanks Sir!

Actually I have already posted an invitation to bid with no experience requirement because those with experience that want to bid. By the way sir it is for the procurement of goods only. Our procurement are sometimes delayed because of failure of bidding due to lack of bidders.

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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by RDV @ GP3i on Mon Apr 16, 2012 1:50 pm

alpha1 wrote:Thanks Sir!

Actually I have already posted an invitation to bid with no experience requirement because those with experience that want to bid. By the way sir it is for the procurement of goods only. Our procurement are sometimes delayed because of failure of bidding due to lack of bidders.

If it is procurement of goods, then it should not be in the last ten (10) years. You may require at least one (1) experience but they still have to have at least one(1) completed similar contract within that period. You will need to determine the reason for the failure of bidding, if it should happen (Sec 35 of the IRR).

Lack of bidders cannot be the main reason, as there has to be underlying reason/s for the lack of interest by bidders. It could not be the lack of qualified bidders as there are many qualified bidders.

(To correct the above statement):

I mean, you may require at least one (1) year in terms of experience, but they will still have to complete at least one (1) project which is similar to the project you will be procuring and the value of that completed contract should be at least 50% of your ABC, or you may require a lower requirement as indicated in the IRR, if it will likely result to failure of bidding or a monopoly. But, bottom line, no experience is definitely not acceptable.


Last edited by RDV @ GP3i on Mon Apr 16, 2012 3:39 pm; edited 3 times in total
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Re: INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

Post by alpha1 on Mon Apr 16, 2012 2:07 pm

oK Sir Thanks again
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