Bill of Quantity Vs. Scope of Work

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Bill of Quantity Vs. Scope of Work

Post by regina avelino on Wed Apr 18, 2012 10:02 am

Good morning po sa inyong lahat. my query po ako. The TWG of our company is in the process of the post qualification an infrastructure project. The TWG wrote a letter because during checking of the technical specifications, they noted discrepancies between the bill of quantity and the scope of work. The bidder were asked to confirm what is the true representation of its bid, is it the bill of quantity or the scope of work. If the bidder answers bill of quantity, the TWG will declare the bidder non-responsive but if it's answer is scope of work then TWG will declare the bidder responsive. Medyo naguluhan po ako kasi what I understand is that the bill of quantity if somehow should be considered in the bid evaluation while the scope of work should be tackled in the implementation stage. Please advise po kung ano po ang right approach when the discrepancy was noted between bill of quantity and the scope of work and what stage in the procurement should this be settled.

thanks po ng marami / regina

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Re: Bill of Quantity Vs. Scope of Work

Post by riddler on Wed Apr 18, 2012 10:50 am

Very Happy
regina avelino wrote:Good morning po sa inyong lahat. my query po ako. The TWG of our company is in the process of the post qualification an infrastructure project. The TWG wrote a letter because during checking of the technical specifications, they noted discrepancies between the bill of quantity and the scope of work. The bidder were asked to confirm what is the true representation of its bid, is it the bill of quantity or the scope of work. If the bidder answers bill of quantity, the TWG will declare the bidder non-responsive but if it's answer is scope of work then TWG will declare the bidder responsive. Medyo naguluhan po ako kasi what I understand is that the bill of quantity if somehow should be considered in the bid evaluation while the scope of work should be tackled in the implementation stage. Please advise po kung ano po ang right approach when the discrepancy was noted between bill of quantity and the scope of work and what stage in the procurement should this be settled.

thanks po ng marami / regina


Very Happy hi regina, i hope the following provisions of the IRR and the GCC may guide you.


"x x x x

Sec. 32. BID EVALUATION

Sec. 32.2.3. In case of discrepancies between: (a) bid prices in figures and in words, the
latter shall prevail;
(b) total price per item and unit price for the item as extended or multiplied by the quantity of that item, the latter shall prevail; (c) stated total price and the actual sum of prices of component items, the latter shall prevail; (d) unit cost in the detailed estimate and unit cost in the bill of quantities, the latter shall prevail.
x x x x x."


GENERAL CONDITIONS OF THE CONTRACT
'x x x x x....
33.2. The Bill of Quantities is used to calculate the Contract Price. The Contractor is paid for the quantity of the work done at the rate in the Bill of Quantities for each item.

x x x x x ."

meaning to say, the Bill of Quantities form is much of a value than the scope of work. Very Happy
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Re: Bill of Quantity Vs. Scope of Work

Post by regina avelino on Wed Apr 18, 2012 12:46 pm

sir, good morning po ulit. tapos na po kami sa bid evaluation. The bidder was already declared LCB. Single bidder lang po sya. The discrepancy was noted during post qualification. TWG noted discrepancy between scope of work and bill of quantity during the evalution of technical specifications. TWG concluded that based on the scope of work provided by the Procuring Entity, the bidder was not able to include in its bill of quantity some technical works pertinent to the infra project. Had the bidder included this, he would have had a higher bid compared to what the bidder has tendered. Example po: the scope of work po is to erect 10 columns but in its bill of quantity 5 columns lang po yung naka-indicate. What do we do with this discrepancy noted during post-qualification? thanks po sir.

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Re: Bill of Quantity Vs. Scope of Work

Post by riddler on Wed Apr 18, 2012 2:45 pm

regina avelino wrote:sir, good morning po ulit. tapos na po kami sa bid evaluation. The bidder was already declared LCB. Single bidder lang po sya. The discrepancy was noted during post qualification. TWG noted discrepancy between scope of work and bill of quantity during the evalution of technical specifications. TWG concluded that based on the scope of work provided by the Procuring Entity, the bidder was not able to include in its bill of quantity some technical works pertinent to the infra project. Had the bidder included this, he would have had a higher bid compared to what the bidder has tendered. Example po: the scope of work po is to erect 10 columns but in its bill of quantity 5 columns lang po yung naka-indicate. What do we do with this discrepancy noted during post-qualification? thanks po sir.

May i ask if the quantity in the BOQ as prepared by your agency is higher than the BOQ as submitted by the bidder. If this is the case, you are correct in declaring the bid as non responsive.
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Re: Bill of Quantity Vs. Scope of Work

Post by regina avelino on Wed Apr 18, 2012 3:05 pm

sir, according to our TWG the BOQ prepared by our agency is higher than the one submitted by the bidder.

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Re: Bill of Quantity Vs. Scope of Work

Post by riddler on Wed Apr 18, 2012 3:08 pm

regina avelino wrote:sir, according to our TWG the BOQ prepared by our agency is higher than the one submitted by the bidder.
Very Happy Then your BAC is correct in declaring the Bid as non-responsive. Very Happy
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Re: Bill of Quantity Vs. Scope of Work

Post by sunriser431 on Fri Apr 20, 2012 9:18 am

regina avelino wrote:sir, good morning po ulit. tapos na po kami sa bid evaluation. The bidder was already declared LCB. Single bidder lang po sya. The discrepancy was noted during post qualification. TWG noted discrepancy between scope of work and bill of quantity during the evalution of technical specifications. TWG concluded that based on the scope of work provided by the Procuring Entity, the bidder was not able to include in its bill of quantity some technical works pertinent to the infra project. Had the bidder included this, he would have had a higher bid compared to what the bidder has tendered. Example po: the scope of work po is to erect 10 columns but in its bill of quantity 5 columns lang po yung naka-indicate. What do we do with this discrepancy noted during post-qualification? thanks po sir.
Failure to follow the prescribe bidding procedure can be costly on part the bidder, the only option available is to post disqualify the bidder. bounce
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