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Alternate member

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Alternate member

Post by vines on Mon Oct 22, 2012 5:54 pm

what is really the purpose of the law for including in the revised irr the designation of alternate member, is it really for quorum purposes or other purpose?

assuming that the bac of an LGU is composed of 5 members with 3 alternate members as follows

chairman
regular member1
regular member2 alternate regular member2
provisional member1 alternate provisional member1
provisional member2 alternate provisional member2

what if during the meeting, the chairman was present, the regular member1 was present and regular member2 was also present, thus a quorum (3 out of 5). further assuming that provisional member1 and provisional member2 was on leave but alternate provisional member 1 and alternate provisional member2 was present. Is it ok for alternate provisional member1 to attend the meeting even if there was already a quorum? Please relate this to my first query cited above.
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Re: Alternate member

Post by engrjhez® on Tue Oct 23, 2012 10:24 pm

msc wrote:what is really the purpose of the law for including in the revised irr the designation of alternate member, is it really for quorum purposes or other purpose?

assuming that the bac of an LGU is composed of 5 members with 3 alternate members as follows

chairman
regular member1
regular member2 alternate regular member2
provisional member1 alternate provisional member1
provisional member2 alternate provisional member2

what if during the meeting, the chairman was present, the regular member1 was present and regular member2 was also present, thus a quorum (3 out of 5). further assuming that provisional member1 and provisional member2 was on leave but alternate provisional member 1 and alternate provisional member2 was present. Is it ok for alternate provisional member1 to attend the meeting even if there was already a quorum? Please relate this to my first query cited above.

The purpose of the law is plain and simple - to provide alternate BAC members in case their principals will not be able to attend.

11.2.4. The Head of the Procuring Entity may designate alternate members to the BAC,
who shall have the same qualifications as their principals as set in the Act and
this IRR. The alternate members shall attend meetings of the BAC and receive
the corresponding honoraria, whenever their principals are absent. The
alternate members shall have the same term as their principals. The
accountability of the principal and the alternate member shall be limited to their
respective acts and decisions.
During the draft of the Revised IRR, it was brought up that one of the common problems in procurement is the delayed process mostly attributed to busy BAC members who were unable to attend the proceedings. Since quorum was an issue, the solution presented was to provide alternate members who shall be be with the same qualifications as their principal. This will ensure that quorum will never be compromised in cases where it is problem for the procuring entity. But that reason should not be singled out.

Of course one can argue that since the BAC already had the quorum, what's the use for alternate members attending? Four or five heads are better than three. And where the necessary technical expertise must come from that absent member, their alternates must provide. It is not only an issue of signing abstracts and resolutions. It is also a necessity in arriving to a more credible collegial decision. Smile
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