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grouping & evaluation of lots

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grouping & evaluation of lots

Post by engrlanz on Tue Jan 29, 2013 11:45 am


gud day!

we wud like to ask for further interpretation to Philippine Bidding Documents for Goods under Bid Data Sheet item no. 28.3....If applicable, adopt the following provision:
Grouping and Evaluation of Lots –
Lots should be formed of similar items that are likely to attract the maximum competition. A lot is the quantity and number of items that will be included in a single contract. For example:
Option 1 – Each item to be evaluated and compared with other Bids separately and recommended for contract award separately.
Option 2 - All items to be grouped together to form one complete Lot that will be awarded to one Bidder to form one complete contract.
Option 3 - Similar items, to be grouped together to form several lots that shall be evaluated and awarded as separate contracts.
Select one of the following paragraphs and delete the other:
The goods are grouped in a single lot and the lot shall not be divided into sub-lots for the purpose of bidding, evaluation, and contract award.
Or
All Goods are grouped in lots listed below. Bidders shall have the option of submitting a proposal on any or all lots and evaluation and contract award will be undertaken on a per lot basis. Lots shall not be divided further into sub-lots for the purpose of bidding, evaluation, and contract award.
[Insert grouping of lots]
..
is our understanding correct for Option 1?that we posted the project in a lot basis but the evaluation of items is being evaluated per item and compared to other bids. For example, bidding for 1-lot IT Equipment with 10 items. Two bidders submitted a bid offer. Both of them has been qualified. As per evaluation, we compared the bid of the bidder 1 to the bid of bidder 2 per item. Lets say, six (6) items were awarded to bidder 1 and three (3) items for bidder 2, and the BAC decided not to award the remaining one (1) item because it did not passed d detailed technical specs. Therefore, two (2) contracts has been made both for bidder 1 and bidder 2 separately. With this, have we violated any provisions? specifically, the BDS posted above?our interpretation might not be correct...pls help us!

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Re: grouping & evaluation of lots

Post by RDV @ GP3i on Sun Feb 03, 2013 11:16 am

engrlanz wrote:
gud day!

we wud like to ask for further interpretation to Philippine Bidding Documents for Goods under Bid Data Sheet item no. 28.3....If applicable, adopt the following provision:
Grouping and Evaluation of Lots –
Lots should be formed of similar items that are likely to attract the maximum competition. A lot is the quantity and number of items that will be included in a single contract. For example:
Option 1 – Each item to be evaluated and compared with other Bids separately and recommended for contract award separately.
Option 2 - All items to be grouped together to form one complete Lot that will be awarded to one Bidder to form one complete contract.
Option 3 - Similar items, to be grouped together to form several lots that shall be evaluated and awarded as separate contracts.
Select one of the following paragraphs and delete the other:
The goods are grouped in a single lot and the lot shall not be divided into sub-lots for the purpose of bidding, evaluation, and contract award.
Or
All Goods are grouped in lots listed below. Bidders shall have the option of submitting a proposal on any or all lots and evaluation and contract award will be undertaken on a per lot basis. Lots shall not be divided further into sub-lots for the purpose of bidding, evaluation, and contract award.
[Insert grouping of lots]
..
is our understanding correct for Option 1?that we posted the project in a lot basis but the evaluation of items is being evaluated per item and compared to other bids. For example, bidding for 1-lot IT Equipment with 10 items. Two bidders submitted a bid offer. Both of them has been qualified. As per evaluation, we compared the bid of the bidder 1 to the bid of bidder 2 per item. Lets say, six (6) items were awarded to bidder 1 and three (3) items for bidder 2, and the BAC decided not to award the remaining one (1) item because it did not passed d detailed technical specs. Therefore, two (2) contracts has been made both for bidder 1 and bidder 2 separately. With this, have we violated any provisions? specifically, the BDS posted above?our interpretation might not be correct...pls help us!

If you selected Option 1 and reflected that is the BDS, then the process that you have undertaken in correct, which is bid comparison and award is on a per item basis. However, you are required to indicate a separate ABC for each item as the ceiling of bid prices for each of those items. If you did not do that, then you are in violation.
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