Proof of renewal

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Proof of renewal

Post by vines on Fri Jul 05, 2013 2:19 pm

should procuring entity accept proof of renewal such as receipts for license, permits and registration during submission of eligibility documents?
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Re: Proof of renewal

Post by regina avelino on Fri Jul 05, 2013 5:23 pm

receipts or any other proof of renewals are not acceptable. there should be the actual permit, license or registration. According to NPM 074-2004:

Section 23.6 of the IRR-A of R.A. 9184 provides that the determination of eligibility of prospective bidders shall be based on the submission of the documents enumerated therein, among which, is a valid and current mayor�s permit/municipal license. Moreover, Section 23.2 of the said IRR-A provides that the determination of eligibility shall be through an examination of the completeness of each prospective bidder�s eligibility requirements or statements against a checklist of requirements using a non-discretionary �pass/fail� criteria. In using the non-discretionary �pass/fail� criteria, the BAC merely checks for the presence or absence of the required documents. A prospective bidder is declared to be �eligible� for a particular requirement if such document is present, complete, and patently sufficient; otherwise, the absence, incompleteness, or patent insufficiency of a requirement will result to a prospective bidder�s ineligibility to bid.

In this regard, the submission of documents other than the mayor�s permit itself cannot be considered as sufficient compliance with the requirement, regardless of the fact that such documents tend to prove that a mayor�s permit has been applied for. Consideration of the documents submitted in lieu of the mayor�s permit will lead to an exercise of discretion among the BAC members � an action which the IRR-A of R.A. 9184 expressly prohibits during eligibility check. The subsequent receipt by Prime of its mayor�s permit on the same day it has submitted its bidding documents should not be considered as a reason for considering its submission as sufficient compliance with the eligibility requirements.

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