Requirements of a Bidder to participate in Government Bidding

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Requirements of a Bidder to participate in Government Bidding

Post by mbdr on Wed Jan 08, 2014 5:20 pm

Good afternoon and Happy New Year to All.

Please share with me your view on this...

Is it a requisite for an LGU to require  the following documents/ permits from the bidders dealing with the following...?
a) DENR (for lumber);
b) BPI ( for seedlings);
c) NFA (for rice) and
d) Governor's Permit (for sand and gravel)

We are in a small city wherein we only have few suppliers . We hope this year to have more suppliers/bidders to participate in our bidding for our various city's requirement.  The above-mentioned permits , sometime, may delay or the reason why suppliers/bidders cannot participate in the bidding of these items...

Please help.. Thank you

mbdr
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Re: Requirements of a Bidder to participate in Government Bidding

Post by Abecedarian on Mon Jan 13, 2014 11:10 am

Assuming that you do not have a customized procurement manual, you may or may not require the submission of the above-mentioned permits since the generic procurement manual is silent on that point. However, it is advisable that you have to require the submission of those permits to avoid dealing with unscrupulous persons. Surely, the LGU does not want to deal with illegal loggers, rice smugglers or issues attracted to media personalities.

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Re: Requirements of a Bidder to participate in Government Bidding

Post by mbdr on Thu Jan 16, 2014 10:41 am

Thank you Abecedarian...

But since we are only dealing with the suppliers not the loggers (in the case of lumber), do we need  to require them for said license or document?  

For rice, yes... requiring them license from NFA might be essential also  for suppliers of sand and gravel  (governor's permit). But I am hesitant for the suppliers of seedlings and lumbers...Our suppliers for these items are very limited and such will cause delayed in procuring these items..

mbdr
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Re: Requirements of a Bidder to participate in Government Bidding

Post by Abecedarian on Thu Jan 16, 2014 11:50 am

A lumber dealer could be an outlet of illegal loggers.

On the other hand, before a businessman is given a business permit, he is required to submit permits issued by concerned government agencies monitoring the products the businessman is selling. In this case, if a businessman doing business as lumber dealer without a permit from DENR there may be something wrong in the process because before that businessman could be given business permit by the LGU, he ought to submit permit issued by DENR. So, considering that there are lumber dealers in your locality, it is presumed they have permits issued by DENR otherwise the issuance by LGU of a business permit to a lumber dealer without permit from DENR is irregular.
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Re: Requirements of a Bidder to participate in Government Bidding

Post by orlan747 on Fri Jan 17, 2014 2:24 pm

The common practice of unscrupulous PEs is to require documents or permits not otherwise required by the IRR of RA9184, to favor some prospective bidders. Why, I even experienced an LGU requiring us to submit a clearance from DENR before we would be allowed to bid for the construction of their public market! Their rationale? Because there would be lots of lumber to be used!
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Re: Requirements of a Bidder to participate in Government Bidding

Post by engrjhez® on Fri Jan 17, 2014 3:02 pm

mbdr wrote:Good afternoon and Happy New Year to All.

Please share with me your view on this...

Is it a requisite for an LGU to require  the following documents/ permits from the bidders dealing with the following...?
a) DENR (for lumber);
b) BPI ( for seedlings);
c) NFA (for rice) and
d) Governor's Permit (for sand and gravel)

We are in a small city wherein we only have few suppliers . We hope this year to have more suppliers/bidders to participate in our bidding for our various city's requirement.  The above-mentioned permits , sometime, may delay or the reason why suppliers/bidders cannot participate in the bidding of these items...

Please help.. Thank you

Eligibility requirements or those documents,including permits and licenses, required to be included in the submission of bids are exclusive and absolute. This means that in no case shall another be added or that it be modified. The absence enumerated documents/permits cannot be a ground for ineligibility or disqualification.

It may be required however, in case of post qualification, but two conditions must concur: (1) its should be a permit or license required by law, and (2) it must be stated in the bidding documents. That requirement shall be submitted within 3 days from receipt of the notice declaring the bidder having the Lowest Calculated Bid (LCB).

If the permit or license required by law was not indicated in the bidding documents, non-submission shall not cause the post disqualification. However, since such requirement is required by law, it must still be complied with before entering into contract with the awarded supplier/contractor/consultant.
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