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ABSTRACT OF AWARD WAS CANCELLED DUE TO ERROR/WRONG MODE OF PROCUREMENT

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ABSTRACT OF AWARD WAS CANCELLED DUE TO ERROR/WRONG MODE OF PROCUREMENT

Post by balambanwd_2008 on Thu Jul 03, 2014 11:51 am

hi everyone! good day...

The BWD-BAC posted RFQ for 9200 pcs. calendar to be given to our concessionaires as Christmas give-away this December with an ABC below 500,000.00. The BAC Secretary issued a certification that the mode of procurement will be SHOPPING. After all the procedures -

1. preparation of the RFQ
2. posting as per PhilGEPS and agency website for 7 days
3. after 7 days, there were 5 suppliers who submitted their RFQ's
4. preparation of the abstract of quotation as calculated
5. preparation of the notification on bidding result and abstract of award (for lowest calculated responsive quotation)
6. the abstract of award was signed and approved by the HOPE and was sent to the winning supplier

But unfortunately,  Rolling Eyes  the HOPE called a meeting and suggested to cancel the award because he thought the mode of procurement adopted by the BAC was public bidding. The BAC Chairman explained that the ABC was below 500,000.00. The HOPE said that it should be public bidding since we have enough time to prepare the documents/etc. and the HOPE was just cautious in case the COA will question us about the mode of procurement adopted by the BAC and the length of time given to prepare the necessary documents. The winning bidder was already informed verbally about the changes.

Is it still possible to cancel the award due to the above reason? Do the BAC need to issue a resolution about the changes?

Please any suggestions or comments....  pale

balambanwd_2008
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Re: ABSTRACT OF AWARD WAS CANCELLED DUE TO ERROR/WRONG MODE OF PROCUREMENT

Post by regina avelino on Wed Jul 09, 2014 10:49 am

My opinion on the matter:

1.  It does mean that the project is less than 500K you can automatically adopt alternative mode of procurement such as shopping or svp;  note that public bidding is the default mode and the safest mode regardless of the amount.  we only adopt alternative mode to promote economy and efficiency and ensure that it most most advantageous to the government.  likewise you can do alternative mode whenever justified by the conditions in the ra9184 and its irr;
2.  being a water district you have to determine whether Christmas giveaways is considered "ordinary or regular office supplies" which are in line with the water district's mandate and nature of operations necessary in the transaction of its official business.  In my opinion, chrismas giveaways is not ordinary or regular and this can be dispensed with and still you will be able to perform your mandate as a water district.  Thus as a result, shopping is not appropriate but svp or public bidding;
3.  The HOPE reserves the right to declare a failure of bidding for failure to follow the prescribed bidding procedures, if there is any;
4.  In summary, i believe, the mode used should have been small value procurement and not shopping.  It is not as critical as you think (inmy opinion) since you were able to receive a bid proposal which is a requirement of svp.

regina avelino
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Re: ABSTRACT OF AWARD WAS CANCELLED DUE TO ERROR/WRONG MODE OF PROCUREMENT

Post by balambanwd_2008 on Wed Jul 09, 2014 3:25 pm

thank you miss for your opinion... Smile

balambanwd_2008
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Re: ABSTRACT OF AWARD WAS CANCELLED DUE TO ERROR/WRONG MODE OF PROCUREMENT

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