Posting in PhilG-EPS Website Direct Contracting and Negotiated (Agency-to-Agency)

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Posting in PhilG-EPS Website Direct Contracting and Negotiated (Agency-to-Agency)

Post by jleoriel on Thu Aug 14, 2014 6:16 pm

We are respectfully requesting your good office to furnish us the Posting Requirements for the Alternative Modes of Procurement, particularly on Direct Contracting and Negotiated Procurement (Agency-toAgency) which does not appear in the choices for Modes of Procurement in the PhilG-EPS Website.

Thank you very much.

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Re: Posting in PhilG-EPS Website Direct Contracting and Negotiated (Agency-to-Agency)

Post by ikuz23 on Fri Aug 15, 2014 11:26 am

How to post Alternative Methods of Procurement (AMP)
 Direct Contracting (Section 50)
 Negotiated Procurement – Agency to Agency (Section 53.5)
 Negotiated Procurement – Defense Cooperation Agreement (Section 53.Cool
 Negotiated Procurement – Emergency Cases (Section 53.2)
 Negotiated Procurement – Highly Technical Consultants (Section 53.7)
 Negotiated Procurement – NGO Participation (Section 53.11)
 Negotiated Procurement – Unforeseen Contingency (Section 52.1.a)
 Negotiated Procurement – Community Participation (Section 53.12)
 Negotiated Procurement – Lease of Real Property (Section 53.10)
 Negotiated Procurement – United Nations Agencies (Section 53.13)
---------------------------------------------------------------------------------------------------
1. Log in to PhilGEPS website.
2. System displays the Pending Task Page. Click Award Notices submenu.
3. The Award Notice List page is displayed. Click Create AMP button.
4. The AMP Award Creation page is displayed. Select a Procurement Mode from the dropdown list.
5. Once an AMP has been selected, system displays the creation page.
6. Fill out all the mandatory fields.
7. System will require the user to input the Line Item details. Click Add button.
Note: The system only allows the user to add one Line Item per AMP Award.
8. The Line Item page will be displayed. Fill out all the fields that are displayed in the window.
9. Click Select link to attach a UNSPSC Name and Code.
10. The UNSPSC window page is displayed. Select from the list.
11. Upon selecting a UNSPSC, click Attach button.
12. Line item window displayed. Click Save button to complete.
13. The AMP Award Creation page is displayed.
14. System will require the user to Attached file in Relevant Document. Click Upload link.
15. The Relevant Document window will be displayed.
16. Click the Document name link to proceed.
17. The Relevant Document upload window will be displayed.
18. Click Add button to upload file.
19. Pop-up window will be displayed.
20. Click Add button
21. Browse the File from computer and Select.
22. Once the file was uploaded, click the Submit button.
23. Click Save button to successfully attach.
24. The Relevant Document window displayed.
25. Tick the Checkbox of the Document.
26. Click Accept Button to complete.
27. Click Close button, to exit the window.
28. The AMP Award Creation page is displayed.
29. Click Post Award button to post the notice.
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Re: Posting in PhilG-EPS Website Direct Contracting and Negotiated (Agency-to-Agency)

Post by railway guy on Wed Oct 28, 2015 3:12 pm

Respectfully requesting clarifications on the said procedures (previous post of sir ikuz23).  

Are there any GPPB Resolutions to that effect? How does this relate with the provisions on direct contracting under the Procurement Manual, Volume 2, pp. 85-86, which states, to wit:

"Methodology: How is Direct Contracting conducted?

The following steps are undertaken in conducting Direct Contracting:

1. The method of procurement to be used shall be as indicated in the approved APP. If the original mode of procurement recommended in the APP was Public Bidding but cannot be ultimately pursued, the BAC, through a resolution shall justify and recommend the change in the mode of procurement to be approved by the Head of the Procuring Entity.

2. For information purposes, the BAC, through the BAC Secretariat shall post the notice direct contracting in the following:
a. The PhilGEPS;
b. The website of the Procuring Entity and its electronic procurement service provider, if any; and
c. Any conspicuous place in the premises of the Procuring Entity.

3. The BAC, through the TWG and the BAC Secretariat, prepares the Request for Quotation, technical specifications and draft contract in accordance with the procedures laid down in this Manual, in the IRR-A and in the PBDs.

4. The BAC, through the Secretariat, identifies the supplier from whom the goods will be procured.

5. If a pre-procurement conference is required or deemed necessary, as previously discussed in this Manual, the BAC holds such a conference. If a pre-procurement conference is held, the participants should confirm the existence of the conditions required by law for procurement through Direct Contracting.

6. The BAC, through the Secretariat, posts for information purposes the Request for Quotation for a period of seven (7) calendar days prior to sending the Request for Quotation, in:
a. The PhilGEPS;
b. The website of the Procuring Entity and its electronic procurement service provider, if any; and
c. Any conspicuous place in the premises of the Procuring Entity.

7. The BAC sends the Request for Quotation to the selected supplier. If necessary, negotiations are conducted to ensure that the Government is able to procure the goods at the most advantageous terms.

8. The BAC proceeds with contract signing and approval
" (emphasis ours).

How shall we comply with the required PhilGEPS posting of the Notice and RFQ for Direct Contracting?

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Re: Posting in PhilG-EPS Website Direct Contracting and Negotiated (Agency-to-Agency)

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