Findings on TWG Evaluation Report

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Findings on TWG Evaluation Report

Post by coaro9 on Fri Aug 22, 2014 1:21 pm

Good day,

The BAC was deliberating the findings made by the TWG in their bid evaluation report. The finding is quoted hereunder:

"the eligibility and financial documents submitted by the bidder were carefully examined, evaluated, verified and validated and found to be complete, except for the following observations:

1) in the detailed bid evaluation, the addition in the detailed estimate for the two items were found erroneous:

a) the sum of the sub-items under Item 4.0 – Reinforcing Bars is corrected to be only P3,792,528.63 instead of P3,796,978.79 as appearing in the Bill of Quantities Summary, or an excess of P4,450.16;

b) the sum of the sub-items under Item 14.0 – Auxiliary System is corrected to be P537,944.55 instead of P 247,427.81 as appearing in the Bill of Quantities Summary, or a shortage of P290,516.75, representing the cost for furnishing and installation of the Lighting Protection. In effect, the contractor included the costing of lighting protection in the Detailed Estimate but excluded its cost in the Bill of Quantities Summary.

2) Based on the detailed evaluation of the detailed bid estimate to come up with the corrected total bid price reflected in the detailed bid estimate as required under Section 32.2.4 of the IRR of RA 9184, the total calculated bid price as evaluated and corrected for computational errors exceeded the ABC."

After having discussed the evaluation report of TWG and clarifications made, the issue to be resolved then is what will prevail: the Bill of Quantities which is correct in the computation or the Detailed Estimates with the corrected computation but is more than the ABC?

If bill of Quantities shall prevail, is the contractor obliged to perform the furnishing and installation of the Lighting Protection which cost is included in the Detailed Estimate but excluded in the Bill of Quantities Summary?

Looking forward to your response on this query.

Thank you.

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Re: Findings on TWG Evaluation Report

Post by regina avelino on Fri Aug 22, 2014 3:53 pm

query: did the contractor put a dash ( - ) or zero (0) or just a blank in the bill of quantity? If is a dash or a zero, I believe that the contractor is giving it for free despite the fact that it has cost implication in the detailed estimate. If it left blank, then the offer should be considered non-responsive in reference to 32.2.1 of the irr.

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Re: Findings on TWG Evaluation Report

Post by engrjhez® on Fri Aug 22, 2014 9:17 pm

coaro9 wrote:Good day,

The BAC was deliberating the findings made by the TWG in their bid evaluation report. The finding is quoted hereunder:

"the eligibility and financial documents submitted by the bidder were carefully examined, evaluated, verified and validated and found to be complete, except for the following observations:

1)      in the detailed bid evaluation, the addition in the detailed estimate for the two items were found erroneous:

a)      the sum of the sub-items under Item 4.0 – Reinforcing Bars is corrected to be only P3,792,528.63 instead of P3,796,978.79 as appearing in the Bill of Quantities Summary, or an excess of P4,450.16;

b)      the sum of the sub-items under Item 14.0 – Auxiliary System is corrected to be P537,944.55 instead of P 247,427.81 as appearing in the Bill of Quantities Summary, or a shortage of P290,516.75, representing the cost for furnishing and installation of the Lighting Protection. In effect, the contractor included the costing of lighting protection in the Detailed Estimate but excluded its cost in the Bill of Quantities Summary.

2)      Based on the detailed evaluation of the detailed bid estimate to come up with the corrected total bid price reflected in the detailed bid estimate as required under Section 32.2.4 of the IRR of RA 9184, the total calculated bid price as evaluated and corrected for computational errors exceeded the ABC."

After having discussed the evaluation report of TWG and clarifications made, the issue to be resolved then is what will prevail: the Bill of Quantities which is correct in the computation or the Detailed Estimates with the corrected computation but is more than the ABC?

If bill of Quantities shall prevail, is the contractor obliged to perform the furnishing and installation of the Lighting Protection which cost is included in the Detailed Estimate but excluded in the Bill of Quantities Summary?

Looking forward to your response on this query.

Thank you.

Form what I understand, you are having a hard time deciding which should prevail: Bill of Quantities or Detailed Estimates?

It should be the latter.

Bill of Quantities, as the name implies, deals quantities, not prices. If there will be conflict, it will be the quantity, not the price. Having that in mind, the direct application of Sec.32.2.4 of the IRR is revealing:

Bids shall then be ranked in the ascending order of their total calculated bid prices, as evaluated and corrected for computational errors, and other bid modifications, to identify the Lowest Calculated Bid. Total calculated bid prices, as evaluated and corrected for computational errors, and other bid modifications, which exceed the ABC shall be disqualified. (underscoring supplied)

The bidder should be disqualified.
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Re: Findings on TWG Evaluation Report

Post by coaro9 on Tue Aug 26, 2014 10:04 am

regina avelino wrote:query: did the contractor put a dash ( - ) or zero (0) or just a blank in the bill of quantity?  If is a dash or a zero, I believe that the contractor is giving it for free despite the fact that it has cost implication in the detailed estimate.  If it left blank, then the offer should be considered non-responsive in reference to 32.2.1 of the irr.


Thanks for the reply ma'am.

However, the contractor did not put a dash or zero in the bill of quantity (BOQ). There's an amount in the BOQ but lower as compared to the corrected total for that certain item in the detailed estimate. The BAC was thinking that the bidder might have failed to include the amount of the last sub item in the total Detailed estimate since the amount in the BOQ is understated by the amount of that last sub item.

ex:

DETAILED ESTIMATE
ITEM 1
sub item 1 500,000.00
sub item 2 500,000.00
sub item 3 250,000.00
TOTAL ITEM 1 1,250,000.00

however, the amount appearing in the BOQ:
BOQ
ITEM 1 1,000,000.00


how should the BAC resolve this discrepancy?
thank you!

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Re: Findings on TWG Evaluation Report

Post by regina avelino on Mon Sep 01, 2014 2:45 pm

Bill of Quantities refers to a list of the specific pay items of the Works
under this Contract, particularly their identification numbers,
descriptions, units of measurement, and quantities, together with their
corresponding unit and total bid prices. The Bidder shall fill in its unit and total Bid prices for all items of the Works described in the Bill of Quantities. Bids not addressing or providing all of the required items in the Bill of Quantities, shall be
considered non-responsive and, thus, automatically disqualified. I cannot make an opinion on your example above as we need to know the quantity of works per item to determine if the bid addresses or provides all the required items in the BOQ. there should be quantities and prices.

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