Format and Signing of Bid vs Omnibus Sworn Statement

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Format and Signing of Bid vs Omnibus Sworn Statement

Post by rtdd on Wed Aug 27, 2014 10:59 am

I just want to inquire if there is no need to initial each and every page of the bid since bidders are already required to submit an Omnibus Sworn Statement.

It is stated in the bidding documents that "The bid, except for un-amended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s of the Bidder."

Our BAC is still requiring bidders to initial each and every page aside from the submission of Omnibus Sworn Statement.

Is our BAC correct in disqualifying a bidder since the authorized representative did not initial each and every page/certified true copy the documents submitted? Would the Omnibus Sworn Statement submitted was already a sufficient document?

Hoping for your immediate reply. Thank you.


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Re: Format and Signing of Bid vs Omnibus Sworn Statement

Post by engrjhez® on Fri Aug 29, 2014 1:17 pm

rtdd wrote:I just want to inquire if there is no need to initial each and every page of the bid since bidders are already required to submit an Omnibus Sworn Statement.

It is stated in the bidding documents that "The bid, except for un-amended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s of the Bidder."

Our BAC is still requiring bidders to initial each and every page aside from the submission of Omnibus Sworn Statement.

Is our BAC correct in disqualifying a bidder since the authorized representative did not initial each and every page/certified true copy the documents submitted?  Would the Omnibus Sworn Statement submitted was already a sufficient document?

Hoping for your immediate reply.  Thank you.


I depends on the conviction of BAC.

In my personal opinion, disqualifying a bidder simply because of absence of initials on every page is too harsh. Such omission is not material to affect the validity or propriety of one's bid. The reason for such instruction is for protection of the bidder, not that of the procuring entity. The BAC may simply point out for the record that some pages are not initialed because later, the bidder may say those pages were "replaced" by the BAC.

But if the BAC is applying strictly the rules such that every error, omission or infraction is a ground for disqualification, just be ready to declare a failure of bidding just in case all bidders will be disqualified. Smile
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Re: Format and Signing of Bid vs Omnibus Sworn Statement

Post by ikuz23 on Fri Aug 29, 2014 4:37 pm

USEFUL INFO

2014-03-31
NPM 009-2014

Requesting Entity: Odin Security Agency, Inc.

Issues Concern: Certified True Copy


Details

Whether the National Housing Authority (NHA) correctly denied your Motion For Reconsideration on the ground that Odin Security Agency, Inc. failed to stamp as "certified true copies" the Copy 1 and Copy 2 of Bid Securing Declaration (BSD), despite our Non-Policy Matter Opinion (NPM) No. 133-2013 dated 27 December 2013.

The Government Procurement Policy Board (GPPB) and its Technical Support Office (GPPB-TSO) have consistently refrained from passing upon decisions of the BAC pertaining to the determination of compliance with the bidding documents for a particular project since the law gives the Head of the Procuring Entity (HOPE) and the BAC the task to make intelligent actions and decisions in the conduct of its procurement activities, consistent with the provisions of existing procurement law and associated rules.

Nonetheless, for your guidance, we wish to reiterate our view in NPM No. 133-2013 that submitted documents need not be originals or certified true copies, as the rules recognize the submission of copies as satisfactory compliance with the requirements. The Omnibus Sworn Statement of the bidder sufficiently certifies that each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct.
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Re: Format and Signing of Bid vs Omnibus Sworn Statement

Post by rtdd on Mon Sep 01, 2014 12:40 pm

Thank you very much sirs.

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Re: Format and Signing of Bid vs Omnibus Sworn Statement

Post by regina avelino on Mon Sep 01, 2014 2:22 pm

here's my take on this. Section 19.4 of the instructions to bidders in the PBD provides that:

"The bid, except for unamended printed literature, shall be signed, and each and every page thereof shall be initialed, by the duly authorized representative/s of the Bidder."

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