REQUEST FOR QUOTATION FOR SBFP

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REQUEST FOR QUOTATION FOR SBFP

Post by sespazfour on Mon Dec 01, 2014 10:32 am

Annex “C”

REPUBLIKA NG PILIPINAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION

BIDS AND AWARDS COMMITTEE




Request for Quotation


Date:

Quotation No.

To all Eligible Suppliers:

Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later than October 15,2014 at Sucat Elementary School Annex Zone4 (SESA4), Sitio Pagkakaisa Sucat Muntinlupa City. For more information please call Sucat Elementary School Annex Zone4 (SESA4) at Telephone No.: (02) 838-04-62
I. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No. (02) 830-04-62.


           LORENA E. ESTIGOY
                  BAC Chairperson


Lot No. ITEMS & DESCRIPTION QTY Packaging Statement of Compliance (State “Comply” or “Not Comply”) UNIT PRICE



1 Supply and Delivery of food stuff requirements for the School-Based
Feeding Program for SY 2014-2015 of Sucat Elementary School Annex Zone 4


Vegetables & other food items
Budget : Php ________________
(see attached Annex A for Items in this lot)


See Annex A - C

Packed by qty.
as required (see Schedule of Requirements)
2 Grocery Items
Budget : Php ________________
(see attached Annex B for Items in this lot)
3 Fish, Meat and Poultry
Budget : Php ________________
(see attached Annex C for Items in this lot)
Delivery:  Weekly

This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ.


II. Terms and Conditions

A. Submission of Requirements

1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at   Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa Sucat Muntinlupa City
2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier.

3. For submission prior to Award

a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.
     Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of   notice shall be ground for disqualification.

B. Award

The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.

C. Delivery

1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered basis : (_indicate here quantity and mode of delivery (e.g. weekly, every two weeks, etc. depending on the storage capacity of the school)  
2. Deliverables shall be delivered to the   Sucat Elementary School Annex Zone4(SESA4), Sitio Pagkakaisa,Sucat  Muntinlupa City hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site.
3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser:

i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate, if applicable.

4. For the purpose of these conditions, Purchaser’s representative at the Project Site is Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa, Sucat, Muntinlupa City.

D. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price

E. Instructions

1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier.

2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s).

3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries.

5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education.

7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.

F. Packing

The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property”

Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following :  1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable.

G. Inspection

1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers.

5. For the purpose of this condition, Purchaser’s representative at Project Site is Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa Sucat Muntinlupa City
2.
H. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods.

I. Warranty

Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site.

J. Payment

One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period.


RFQ Annex “A”
SCHOOL-BASED FEEDING PROGRAM
               RFQ/MARKET FORM

Lot 1 : VEGGIES AND PERISHABLES

Item Quantity [center]Quantity Unit Cost Total
(in grams) (in kilos)
1 Ampalaya 201 804 8.04
2 Baguio Beans 693 2,770 27.70
3 Banana heart 1,000 3,998 39.98
4 Banana Saba 5,351 21,402 214.02
5 Bell pepper (pimiento) 117.5 470 4.70
6 Bell pepper (red) 44 176 1.76
7 Cabbage 741 2,962 29.62
8 Carrots 1,243 4,970 49.70
9 Cocoa 1,888 7,552 75.52
10 Coconut meat, grated 2,695 10,778 107.78
11 Coconut milk,1st extract 700 2,800 28.00
12 Corn,fresh 172.5 690 6.90
13 Eggplant 233.5 934 9.34
14 Gabi 295 1,180 11.80
15 Gabi leaves, whole 1,077 4,308 43.08
16 Garlic 65 260 2.60
17 Glutinous rice powder 260 1,040 10.40
18 Kinchay 98 392 3.92
19 Langka 268 1,070 10.70
20 Lumpia Wrapper 1,650 6,600 66.00
21 Malunggay Leaves 3,881 15,522 155.22
22 Munggo, green 337.5 1,350 13.50
23 Munggo sprouted 175.5 702 7.02
24 Okra 100 400 4.00
25 Onion 1,808 7,230 72.30
26 Peanut, roasted 228.5 914 9.14
27 Red kidney beans 220 880 8.80
28 Rice, glutinous 1,500 6,000 60.00
29 Rice, well-milled 259 1,036 10.36
30 Salt, rock 97 388 3.88
31 Sili haba 18 72 0.72
32 Sitaw 290 1,160 11.60
33 Spring onion 45 180 1.80
34 Squash 4,869 19,476 194.76
35 Sweet corn, young 750 3,000 30.00
36 Sweet potato/kamote 1,847 7,386 73.86
37 Toge 274.5 1,098 10.98
38 Tokwa 481.5 1,926 19.26
39 Tomato 1,716 6,864 68.64

Prepared by:

Lorena E. Estigoy
Approved by:
EPP /Feeding Coordinator
Rolando S. Muldong
MT I/OIC
SCHOOL-BASED FEEDING PROGRAM
               RFQ/MARKET FORM

Lot 2 :  GROCERY ITEMS

Item Quantity Quantity Unit Cost Total
(in grams) (in kilos)
1 All Purpose Flour 1,788 7,150 71.50
2 Baking powder 17.5 70 0.70
3 Bread crumbs 1,065 4,260 42.60
4 Bread white loaf 424 1,696 16.96
5 Butter 75 300 3.00
6 Calamansi Juice 216.5 866 8.66
7 Cheese 27.5 110 1.10
8 Chicken cubes 30 120 1.20
9 Cocoa 150 600 6.00
10 Coconut oil 472.5 1,890 18.90
11 Coconut vinegar 208 832 8.32
12 Corn cream 212 848 8.48
13 Cornstarch 200 800 8.00
14 Graham crackers, choco 415 1,660 16.60
15 Green peas 250 1,000 10.00
16 Malunggay powder 354 1,416 14.16
17 Margarine 97.5 390 3.90
18 Milk, condensed 193.5 774 7.74
19 Milk, evaporated 1,374 5,496 54.96
20 Oil 1,676 6,702 67.02
21 Pancit Canton 312.5 1,250 12.50
22 Patis 22.5 90 0.90
23 Pepper, black 4 16 0.16
24 Pepper, ground 68 272 2.72
25 Pickle relish 60 240 2.40
26 Raisin 425 1,700 17.00
27 Salt,iodized 247 .5 990 0. 990
28 Sesame seeds 127.5 510 0. 510
29 Soy sauce 147.5 590 0. 590
30 Sugar, brown 1,723 6,892 68.92
31 Sugar,muscovado 75 300 3.00
32 Sugar, white 477 1,908 19.08
33 Tomato sauce 156.5 626 0.626
34 Tuna flakes 1,367 5,468 54.68


Prepared by:

Lorena E. Estigoy
Approved by:
EPP /Feeding Coordinator
Rolando S. Muldong
MT I/OIC

Lot 3 : FISH, MEAT & POULTRY

Item Quantity Quantity Unit Cost Total
(in grams) (in kilos)
1 Bagoong dilis 75 300 3.00
2 Bagoong hipon 35 140 1.40
3 Beef, ground 1,139 4,556 45.56
4 Chicken 1,356 5,422 54.22
5 Chicken egg (in pcs.) 544 2,176 21.76
6 Chicken wings 1,063 4,250 42.50
7 Dilis 70 280 2.80
8 Galunggong 1,920 7,678 76.78
9 Pork 1,206 4,822 48.22
10 Pork boston butt 1,522 6,088 60.88
11 Pork liempo 1,406 5,622 56.22
12 Pork ground 1,374 5,494 54.94
13 Quail eggs 25 100 1.00
14 Shrimp 2,970 11,880 118.80


Prepared by:

Lorena E. Estigoy
Approved by:
EPP/Feeding Coordinator
Rolando S. Muldong
MTI/OIC


Last edited by sespazfour on Mon Dec 01, 2014 11:06 am; edited 1 time in total (Reason for editing : FORMAT)

sespazfour
New Member
New Member

Female Number of posts : 13
Company/Agency : elementary school
Occupation/Designation : teaching
Registration date : 2014-10-24

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