MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

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MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by pluma on Thu Jan 08, 2015 11:04 am

Nagresort po kami sa MOA dahil walang magpautang na Gasoline Station maliban sa isa at favorable po ang naging usapan at may discounts pa kaso di pa po namin tinutuloy dahil sa di pagkakasundo sa accounting, ngayon kelangan po namin ng clarification, 1.) kelangan pa bang i-PhilGEPS? (if yes under what category of procurement), 2) Kelangan pa ba ng RFQ sa other station?  PLEASE WE NEED ADVISE  ASAP, PLEASE IF POSSIBLE CITE AN EXAMPLE/ARTICLES OR ANYTHING THAT CAN SUPPORT IT. THANK YOU
I personally seek engrjhez's advice and from anyone who has experience regarding this matter.
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by mehl07 on Fri Jan 09, 2015 8:35 pm

Di ba dapat bago magpurchase may budget o approved budget for the contract kaya di ko po maintindihan kung bakit po kailangang mangutang ang municipal government sa supplier? At bakit kaya MOA ang binding document niyo? Malinaw po na yong gagawin nyong procurement ay di ayon sa RA 9184.
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by pluma on Mon Jan 12, 2015 1:21 pm

"utang" yung term na ginamit ko kasi po kasi bago magrelease ng cash kelangan muna ng invoice/OR which means mag-exist muna o mabili muna ang item bago mapabayaran or marelease ang check kasi yun(OR/Invoice) yung magiging basehan ng actual procurement ng item po.
Regarding po kung bakit MOA kasi po kelangan mapagkasunduan ang pricing at dahil wala po kaming fuel depot/tanker mahirap magpurchase ng malakihan since ang fuel prices ay nag pa-fluctuate kaya dun na sana isasaaad yung mga terms and agreement kung magpapahiram sila ng tanker or magdedeposit lang kami ng fund sa kanila (which di pinayagan ng budget and advance payment dahil malaki daw ang cons sa gov't). kaso gaya ng nasabi ko po di pa po umuusad kasi naghahanap pa rin sila ng clarification/justification at nagtatanung-tanong pa rin ng mga legal basis, flaws pro's and con's at iba pang bagay na baka makaapekto sa legaledad nito kung tama ba o mali.


Last edited by pluma on Mon Jan 12, 2015 1:29 pm; edited 2 times in total (Reason for editing : additional detail)
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by mehl07 on Mon Jan 12, 2015 8:47 pm

Sa procurement kasi mapa bidding man yan o alternative method, meron dapat terms and conditions na sinusunod at dapat ang supplier na iniengage nyo kailangan technically and financially capable po siya magsuppl. so kung pumirma siya sa contract, purchase order or nag submit siya nang request for quotation, dapat kung ano any terms at condition na mapagkasundu-an don yon ang masusunod. sa procurement dapat dapat dapat di utang. kasi dapat walang procurement dapat na mangyayari kung wala kang ipambabayad. at para makapakita ka ng prueba na may pambayad ka dapat may approved budget yong project o yong tinatawag na approved budget for the contract. ngayon di ko rin maintindihan ang process na kailangan mo muna makasecure ng resibo or invoice. ang alam ko sa legal na procurement ang resibo o cash invoice binibigay dapat ng supplier kung nacollect nya na ang payment parang walang pinagkaiba ito don sa isang tanong sino ba ang nauna manok o itlog? dapat pagprocess ng payment hindi resibo o cash invoice ang attachment sa voucher. dapat delivery receipt at inspection report or testing report panga as proof na nadeliver in good condition kasama yong purchase request, purchase order or at iba pang supporting bac documents ang inaattach sa voucher at alobs. pagkatapos pag nacollect na ang supplier irreceive nya ang voucher at checke kasabay ang pagissue ng official receipt. pwede din yong sinasabing kaliwaan pagkadeliver iinspect itetest at pag ok iisuahan ng check o cash ng lgu ang supplier at saka naman sya magissue ng official receipt. yong sa iyo wala itong pinagkaiba ng reimbursement na process na gaya sinasabi sa ibang mag topic tungkol sa reimbursement na hindi ito method of procurement na nkasaad sa ra 9184 ang pagkakaiba nga lang inutang mo ito o humuingi ka muna ng resibo tapos pababayaran mo. dapat kung ganito petty cash nalang ang gawin nyo at least meron kayo ready na cash na pabmili pero icocomply nyo ang procurement process. ano lang siguro kailangan lang may macorrect sa lumang systema ninyo. maaring di ito nakikita na mali pero kahit saan ko tingnan meron talagang di tama sa processo nyo. bakit kailangan mangutang ang gobyerno kung may pambayad naman sya. bakit ka di pagtitiwalaan ng supplier kung on-time nagbbayad ka? diba ganun lang yon. para pagtiwalaan ka ipakita mo na marunong kang tumupad sa usapan para lagi kang una sa serbisyo nila. syempre walang nagnenegosyo na gustong malugi. (malulugi kasi maraming di nagbabayad o iba). kung ang lgu nga pwede magblack list ang supplier pa kaya baka itembre ka pa sa lahat ng supplier pag talagang may record ka na ganyan so kahit may pera ka pang pambili baka wala ka nang mabilhan. so ang gagawin mo naman gamit ka na ng agency to agency. andyan ang procurement pwede sila tumulong sa yo. pagumabot k na sa ganong level Smile

inaadvocate ng RA 9184 IRR na dapat madeliver muna ng goods maininspection at matest bago ito bayaran in fact kung malaking halaga meron pa itong sinasabi na performance security na paghindi ang supplier tumupad sa usapan pwede maforfiet or sa contrata pwede rin nakasaad don na pwede in cancel ang contract kung di masunod ang usapan.

so dito malinaw na wala sa ra 9184 ang processo nyo sa procurement. ang bait naman ng supplier nyo nagissue na sila ng resibo or cash invoice kahit di ka pa nagbabayad. pano kung di mo binayaran?
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by mehl07 on Mon Jan 12, 2015 8:58 pm

ang philgeps requirement yan talaga for transparency. pero ang nererequire talaga nila yong above threshold kailangan ng competitive bidding so may requirement po ng posting di lang philgeps pwedeng kasama di ang newspaper don sa amount na required. basahin nyo po talaga ang ra 9184 andon lahat. di ko masasabi kung rfq or bidding documents and kailangan mo kasi di ko alam ang lgu class nyo at amount ng procurement mo. refer nalang kayo sa annex ng ra 9184 IRR na book about don guidelines on shopping and small value procurement threshold bandang likod yon. kung competitve bidding kailngan mo basahin from start to end ang ra 9184 pati ang irr. kasi andon lahat yon. malinaw yon don. dapat alam din yan ng bids and awards committee nyo. sila ang dapat nyong lapitan na makakatulong na masagot ang mga tanong nyo kasi natrain sila nyan.

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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by Abecedarian on Tue Jan 13, 2015 10:39 am

Hello, Pluma. if you resorted to MOA because no other supplier can extend credit to your office then, in the language to RA 9184, you resorted to Negotiated Procurement which requires Two Failed Biddings. We cannot presume that all suppliers, except one, are not interested in extending credit lines to your office. The best evidence that they are not interested in extending credit lines is that, despite the publication of the invitation, they did not respond to the invitation and not only once, but twice.
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by pluma on Wed Jan 14, 2015 8:41 am

Salamat po sa mga payo at nalinawan po ako, iseshare ko po ito sa BAC namin and hopefully we arrive in good and legal decision which we must.
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

Post by Abecedarian on Thu Jan 22, 2015 9:23 am

May FB account din ang Philippine Government Procurement. Pwede ka rin magtanong doon.
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Re: MOA (fuel, Oil & Lubricants Re: Municipal Vehicle supplies)

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