REQUEST FOR QUOTATION FOR SBFP

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REQUEST FOR QUOTATION FOR SBFP

Post by sespazfour on Mon Oct 26, 2015 11:32 am


REPUBLIKA NG PILIPINAS
REPUBLIC OF THE PHILIPPINES
KAGAWARAN NG EDUKASYON
DEPARTMENT OF EDUCATION

BIDS AND AWARDS COMMITTEE



Request for Quotation


Date:

Quotation No.

To all Eligible Suppliers:

Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms and Conditions of this RFQ, and submit your quotation duly signed by your representative not later thanNovember 15,2015at Sucat Elementary School Annex Zone4 (SESA4), Sitio Pagkakaisa Sucat Muntinlupa City. For more information please call Sucat Elementary School Annex Zone4 (SESA4) at Telephone No.: (02) 838-04-62

I. Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No. (02) 830-04-62.
LORENA E. ESTIGOY
BAC Chairperson
Lot No. ITEMS & DESCRIPTION QTY Packaging Statement of Compliance (State “Comply” or “Not Comply”) UNIT PRICE



Supply and Delivery of food stuff requirements for the School-Based
Feeding Program for SY 2015-2016 of Sucat Elementary School Annex Zone 4
Sitio Pagkakaisa, Muntinlupa City









See Annex A - C









Packed by qty.
as required (see Schedule of Requirements)
1 Vegetables & other food items
Budget : Php ________________
(see attached Annex A for Items in this lot)
2 Grocery Items
Budget : Php ________________
(see attached Annex B for Items in this lot)
3 Fish, Meat and Poultry
Budget : Php ________________
(see attached Annex C for Items in this lot)
Delivery: Weekly


This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ

II. Terms and Conditions

A. A.Submission of Requirements

1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee (BAC) at Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa Sucat Muntinlupa City
2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be accomplished by supplier.

3. For submission prior to Award

a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.
Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of notice shall be ground for disqualification.

B. B.Award

The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.

C. C.Delivery

1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered basis WEEKLY
2. Deliverables shall be delivered to the Sucat Elementary School Annex Zone4(SESA4), Sitio Pagkakaisa,Sucat Muntinlupa City hereto defined as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at Project Site.
3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser:

i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate, if applicable.

4. For the purpose of these conditions, Purchaser’s representative at the Project Site is Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa, Sucat, Muntinlupa City.

D. D.Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price

E. E.Instructions

1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the supplier.

2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or submitting substitute quotation(s) or item(s).

3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-A against the supplier.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed deliveries.

5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall be submitted by the supplier to the Department of Education.

7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of Internal Revenue.

F. F.Packing

The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale – Government Property”

Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6) License to operate number, if applicable.

G. G.Inspection

1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account of suppliers.

5. For the purpose of this condition, Purchaser’s representative at Project Site is Sucat Elementary School Annex Zone 4(SESA4), Sitio Pagkakaisa Sucat Muntinlupa City
2.
H. H.Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as liquidated damages for every day of delay of the delivery of the purchased Goods.

I. I.Warranty

Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment reckoned from date of acceptance of the Goods at Project Site.

J. J.Payment

One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at Project Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall be accepted by us at any time before expiration of this period.





























RFQ Annex “A”

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 1 : VEGGIES AND PERISHABLES

Item QTY/UNIT PRICE/KG
TOTAL
1 Ampalaya 10Kg
2 Baguio Beans 10kg
3 Banana heart 4kg
4 Bell pepper (red) 5kg
5 Cabbage 12kg
6 Carrots 12kg
7 Corn,fresh 4kg
8 Eggplant 4kg
9 Gabi 3kg
10 Garlic 5kg
11 Kinchay 1kg
12 Lumpia Wrapper(20PCS/Pack) 10packs
13 Okra 3kg
14 Onion 6kg
15 Sili haba 2kg
16 Sitaw 2.90
17 Spring onion 1kg
18 Squash 20kg
19 Sweet corn, young 5kg
20 Sweet potato/kamote 10kg
21 Tokwa (4PCS./PACK) 10packs
22 Tomato 5kg
TOTAL

Prepared By:

LORENA E. ESTIGOY
Feeding Teacher


Noted By:
ROLANDO S. MULDONG
MTI/OIC








Lot 2 : GROCERY ITEMS


Item QTY/UNIT PRICE/KG

1 All Purpose Flour 5kg
2 Baking powder 500g
3 Bread crumbs 3kg
4 ketchup 2L
5 Cornstarch 2kg
6 Green peas 1kg
8 Sugar, brown 5kg
9 Sugar, white 3kg
10 Tomato sauce 2L
11 Well-milled rice 10 sacks
TOTAL






Prepared By:

LORENA E. ESTIGOY
Feeding Teacher


Noted By:
ROLANDO S. MULDONG
MTI/OIC
























Lot 3 : FISH, MEAT & POULTRY


Item QTY/UNIT PRICE/KG

1 Chicken 25KG
2 Chicken wings 25KG
3 Dilis 5KG
4 Galunggong 20KG
5 Giniling na baboy 30KG
6 Pork chop 30KG
7 pork pigue 20KG
8 eggs/doz. 20dozens
9 Shrimp/suahe 20KG
TOTAL


























Prepared By:

LORENA E. ESTIGOY
Feeding Teacher


Noted By:
ROLANDO S. MULDONG
MTI/OIC

sespazfour
New Member
New Member

Female Number of posts : 13
Company/Agency : elementary school
Occupation/Designation : teaching
Registration date : 2014-10-24

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