Vague Details on Procurement Activities

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Vague Details on Procurement Activities

Post by meAnne on Tue Oct 13, 2009 6:01 pm

magandang araw po ulit sa inyong lahat.

una : ang project po namin ay RENOVATION OF PARKING AREA, CONSTRUCTION OF STEEL FENCE AND CONCRETE RAMP AND SUPPLY OF PARKING CHAIN. halata man sa title ay itatanong ko na rin po kung ito ay nasasakupan ng INFRASTRUCTURE PROJECT, at hindi GOODS. sa pagkakabasa ko po kasi ay hawig naman ang procurement of infra at goods, medyo nosebleed lang ang infra. may Design and Build Committee pa. ala nga gusto mag-discuss sa akin ng procurement law, isang buong committee pa ang bubuuin ko ulit? araguy naman.

ikalawa : sino po ang gumagawa ng Terms of Reference? ang Administrative Division Chief namin, ayaw gumawa ng TOR. pilit binibigay sa Secretariat. ala naman po sa provisions na kami gagawa. patigasan po kami ng bungo dito. naaawa lang po ako sa isang member ng Secretariat na taga-Admin kasi naiipit siya. tinutulungan ko na rin po. ano po kaya dapat kong gawin sa mga non-compliant people?

ikatlo : ang boss ko po ay Assistant Regional Director (2nd highest ranking official, the Regional Director <RD> being the first) at BAC Chairman at the same time. SOP po na ang lahat ng documents, dumadaan sa kanya for initial prior to the approval of the RD. pero hindi siya nagi-initial ng BAC papers dahil siya nga po ang Chairman. sa akin po ay may merit ang kanyang reason. comments po.

ikaapat : ano po ba ang itsura ng Approved Budget for the Contract? ang pinapahingi ko po kasi eh Sub-Allotment Advice from our National Office (secured from DBM daw). may nagsabi po sa akin na ang Certification from the Finance Division Chief as to the availability of funds will suffice. IRR is silent on this detail. request for clarification, please.

ikalima : may checklist of requirements po ba para sa infrastructure? penge po, kung meron. please po.

maraming-maraming salamat po sa mga tutulong sa akin. God bless po. Question Very Happy
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Re: Vague Details on Procurement Activities

Post by riddler on Tue Oct 13, 2009 8:54 pm

ha ha ha! Very Happy Surprised Razz i really would like to help you, pero damo damo man pamangkot mo (But you ask too many question) Araguy! ilonggo ka gali?
Meanne wrote:
una : ang project po namin ay RENOVATION OF PARKING AREA, CONSTRUCTION OF STEEL FENCE AND CONCRETE RAMP AND SUPPLY OF PARKING CHAIN. halata man sa title ay itatanong ko na rin po kung ito ay nasasakupan ng INFRASTRUCTURE PROJECT, at hindi GOODS. sa pagkakabasa ko po kasi ay hawig naman ang procurement of infra at goods, medyo nosebleed lang ang infra. may Design and Build Committee pa. ala nga gusto mag-discuss sa akin ng procurement law, isang buong committee pa ang bubuuin ko ulit? araguy naman.

Construction materials can still be considered as Goods as long as this is done "By-Adminstration" or for repair and maintenance works(By admin also). Pag pina Contract mo eto, this is already a procurement of infrastructure na . Pag merong Design and Build Committe ibig sabihin hindi na covered ng RA 9184 ang procurement nito at ito ay sakop na ng BOT Law
Meanne wrote:

ikalawa : sino po ang gumagawa ng Terms of Reference? ang Administrative Division Chief namin, ayaw gumawa ng TOR. pilit binibigay sa Secretariat. ala naman po sa provisions na kami gagawa. patigasan po kami ng bungo dito. naaawa lang po ako sa isang member ng Secretariat na taga-Admin kasi naiipit siya. tinutulungan ko na rin po. ano po kaya dapat kong gawin sa mga non-compliant people?

Surely there is an engineering department in your agency, if not, ask the assistance of the DPWh or City/Municipal Engineers in your AOR so they can be of help in the preparation of the TOR or your ABC (this shall answer your question number 3 too.) para indi maipit ang inyo nga member sang secretariat, hambalon nya lang sa Div Chief nyo nga di nya kaya ang TOR kag POW, para mabalik ang nosebleed sa Div Chief nyo. ano sya sineswerte?he he he lol!


Meanne wrote:
ikaapat : ano po ba ang itsura ng Approved Budget for the Contract? ang pinapahingi ko po kasi eh Sub-Allotment Advice from our National Office (secured from DBM daw). may nagsabi po sa akin na ang Certification from the Finance Division Chief as to the availability of funds will suffice. IRR is silent on this detail. request for clarification, please.



ang itsura na ABC eh yung detalye sang trabaho na e-work nyo tulad ng, ilang bags na semento kinanlan nyo, nails, aggregagates, cost of labor, contactor's profit, VAT, etc, etc, tapos ang total nito e yung ABC mo na..nosebleed ba? Laughing Laughing Laughing The Sub-Allotment advice maybe adopted as your ABC or you may prepare your own Program of Work for your agency's ABC povided that the amount shall not go beyond the Allotment. Pag merong allotment, cgurado may budget na eh.What is important is that you have a detailed POW which you shall implement either by Contract or "by-Administration.

Meanne wrote:ikalima : may checklist of requirements po ba para sa infrastructure? penge po, kung meron. please po.

Meanne, pwd mo ma download ang checklist sa bag-o nga amended IRR o indi gani didto sa may bag-o gypon nga PBD, kadto ka lang sa website sang GPPB.. he he he Cool Cool Cool !
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Re: Vague Details on Procurement Activities

Post by engrjhez® on Tue Oct 13, 2009 10:52 pm

Labis naman ang inyong pandaraya at pagkamalihim sa wikang hindi nauunawaan ng isang Tagalog. Samakatwid baga'y tila isang usaping nakapagpabagabag ng aming hilaw na pagkaunawa sa salitang Ilonggo (kung Ilonggo man ito). Just joking...hehe:

meAnne wrote:magandang araw po ulit sa inyong lahat.

una : ang project po namin ay RENOVATION OF PARKING AREA, CONSTRUCTION OF STEEL FENCE AND CONCRETE RAMP AND SUPPLY OF PARKING CHAIN. halata man sa title ay itatanong ko na rin po kung ito ay nasasakupan ng INFRASTRUCTURE PROJECT, at hindi GOODS. sa pagkakabasa ko po kasi ay hawig naman ang procurement of infra at goods, medyo nosebleed lang ang infra. may Design and Build Committee pa. ala nga gusto mag-discuss sa akin ng procurement law, isang buong committee pa ang bubuuin ko ulit? araguy naman.

Keywords are "RENOVATION" and "CONSTRUCTION" which is an action word. Ang nakalito ay "SUPPLY". Kung pipili tayo ng pamagat, dapat ay akma at hangga't maari ay hindi pagmulan ng higit sa isang kahulugan. Kung sa amin ito, mauuna naming titingnan kung anu-ano ang nakapaloob sa pangangailangan bago lagyan ng pamagat. Kasi yung RENOVATION at CONSTRUCTION ay talagang pang-infa. Yung "parking chain" ay maaari namang ikarga sa mga gawaing pang-infra. Ganito ang aking suhesyon = gawin mong ganito ang pamagat:

"IMPROVEMENT OF PARKING AREA"

Yung mga detalye sa iyong naunang pamagat ay bahagi lamang ng nakapaloob sa INFRA project na nabanggit.


meAnne wrote: ikalawa : sino po ang gumagawa ng Terms of Reference? ang Administrative Division Chief namin, ayaw gumawa ng TOR. pilit binibigay sa Secretariat. ala naman po sa provisions na kami gagawa. patigasan po kami ng bungo dito. naaawa lang po ako sa isang member ng Secretariat na taga-Admin kasi naiipit siya. tinutulungan ko na rin po. ano po kaya dapat kong gawin sa mga non-compliant people?

Kung ito ay tatanggapin bilang INFRA, hindi TOR ang kailangan kailangan nyo kundi DETAILED ENGINEERING PLANS AND ESTIMATE. Malayo ito sa linya nyo (BIR) kaya siguradong walang mayroong kakayahang gawin yan maliban kung merong CIVIL ENGINEER sa opisina ninyo. Wala kayong magagawa kung hindi mag-"out-source" nga gagawa nito. Maaari ninyong hilingin ang serbisyo ng LGU-BAC tulad ng suhesyon ni Engr.Ruel.

meAnne wrote:ikatlo : ang boss ko po ay Assistant Regional Director (2nd highest ranking official, the Regional Director <RD> being the first) at BAC Chairman at the same time. SOP po na ang lahat ng documents, dumadaan sa kanya for initial prior to the approval of the RD. pero hindi siya nagi-initial ng BAC papers dahil siya nga po ang Chairman. sa akin po ay may merit ang kanyang reason. comments po.

Sa totoo lang, wala akong nakikitang dahilan kung bakit hindi mag-i-initial ang BAC CHAIRMAN sa mga papel. Ang kahulugan kasi niyon ay personal nyang nakita at tinaggap ang papel sa ayon kanyang pagsusuri. Ang kawalan ng kaniyang 'initial' ay nangangahulugang hindi sya bahagi ng nagsuri sa papel na nababangit.

meAnne wrote:ikaapat : ano po ba ang itsura ng Approved Budget for the Contract? ang pinapahingi ko po kasi eh Sub-Allotment Advice from our National Office (secured from DBM daw). may nagsabi po sa akin na ang Certification from the Finance Division Chief as to the availability of funds will suffice. IRR is silent on this detail. request for clarification, please.

Bahagi pa ba ito ng iyong naunang katanungan (Renovation...)? Kumplikado ang pagkwenta sa ABC kapag INFRA. Maaari mong sundan ang mga diskusyon na ito para nagkaroon ka ng 'idea':

Engineering Supervision, Administrative and Other Expenses

meAnne wrote:ikalima : may checklist of requirements po ba para sa infrastructure? penge po, kung meron. please po.

maraming-maraming salamat po sa mga tutulong sa akin. God bless po. Question Very Happy
Para ba sa ELIGIBILITY? Kahalintulad din ito ng sa GOODS maliban sa PCAB (Philippine Contractor's Accreditation Board) License na kailangan bago mangontrata.

Haaay! Ang haba. Parang limang topics na ito! hehe.
Very Happy
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Re: Vague Details on Procurement Activities

Post by amang'65 on Wed Oct 14, 2009 12:13 am

una: hindi na siguro ako sasagot sa Ilocano baka lalang hindi nyo maintindihan, kaya "taglish" na lang if thats ok with you meanne?

ikalawa: everything was well explained by the two engineers (1 tagalog and 1 ilonggo/bisaya?)

ikatlo: hindi siguro vague ang procurement activities especially when it comes to infra projects, lalo kung hindi tayo engineer, maybe the term would be "confusing" kasi may mga technical terms dyan na tanging mga enhinyero lang ang nakakaintinde.

ikaapat: wiith regards to your querries, i would just want to add sa ikatlo mong tanong, your ARD being the second highest ranking is concurrent your BAC chairman, there's no question about that actually okay lang yon at nasunod nyo and provisions as far as designation of a BAC chairman is concerned. Being a BAC chairman is his added function, kaya dual personality sya ngayon. Now, as far as his signatures are concerned whether BAC chairman or ARD he should see to it na ano yung dapat na pinipirmahan nya. If he/she should sign as BAC chairman definitely ito ay mga bidding documents (resolutions, BAC recom.) so okay lang. pero if he/she is to sign a contract/PO for and behalf of the Head of the procuring entity definitely hindi pwede kasi the law says "the BAC chairman cannot be both the chairman and the approving personality". kaya kung sya ay pinapainitial sa contract/PO i think he should not even if it is an SOP in your office.

Ikalima: tulog na ako. nytnyt!!
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Re: Vague Details on Procurement Activities

Post by RDV @ GP3i on Wed Oct 14, 2009 7:00 am

Let me just add a little to what ruel, engrjhez and amang1965 have more than adequately answered regarding your 5 questions, but, first, may I inform ruel that BIR Revenue Region No. 6 is not the same as the normal Region 6 where the Ilonggos are, but most likely is in Manila. (Look at MeAnne's profile again)

Una, gaya ng sabi ni engrjhez, decide on the project you are going to procure, the title of the project could determine its very nature. From the title of your project, it would be a mixed procurement of infra (renovation and construction) and goods (supply). In case of mixed procurement, the nature of procurement, whether infra or goods, will be determined on the basis of the primary purpose. Since the primary purpose really is infrastructure, then you can consider your project, including the supply of parking chain, as procurement of infra.

However, if it is procurement of infra, the prospective bidders should be contractors licensed by the PCAB. Kung sakaling maliit lang naman na project yan, baka isnobin lang iyan ng mga licensed contractors. In that case, tingnan ninyo na baka di naman talaga dapat infra yan kundi isang general support services lang kaya dapat procurement of Goods and Services lang iyan.

Kung malaking procurement yan, at dapat talaga namang procurement of infra, dapat meron ka munang detailed engineering design bago ka makapag bidding. It seems malaki kasi nag create kayo ng Design and Build Committee, not for a BOT project, as presumed by ruel, but for a design and build project. If it is a design and build project, it should be considered still an infra project although it is again a mixed procurement of consulting services (preparation of detailed engineering design) and infra project (renovation and construction). It it is a design and build scheme, adopt the procedure prescribed under an appropriate GPPB Resolution issued for the purpose.

Kaya siguro meron ka preparation ng TOR or Terms of Reference kasi design and build scheme nga ang gagawin. The TOR should be prepared by the end-user unit. But since your expertise is in collecting revenues and not on the engineering side, you can hire an expert to prepare the TOR for you. My suggestion is you enlist the help of DPWH for the purpose or maybe your main office has engineers who can help you out in the preparation of the TOR.
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Re: Vague Details on Procurement Activities

Post by riddler on Wed Oct 14, 2009 9:21 am

RDV wrote:Let me just add a little to what ruel, engrjhez and amang1965 have more than adequately answered regarding your 5 questions, but, first, may I inform ruel that BIR Revenue Region No. 6 is not the same as the normal Region 6 where the Ilonggos are, but most likely is in Manila. (Look at MeAnne's profile again)

I do hope na digest lahat ni Ms. Araguy (means Aray in Tagalog) ang mga sagot natin RDV, engrjhez,amang. Kasi pinagttulong-tulongan na ata natin sya, sana hindi sya ma-nosebleed.. Laughing Laughing The way she wrote parang helpless kasi sila (Dont you worry ms Araguy, we shall be your "Knights in a shining armor" in this forum, incognito nga lang, ha ha ha Laughing Laughing ) Haay, I really wanted to add humor to this forum para di naman tayo ma "bato" at baka tayo eh madaling tumanda... I presumed na Illongo si Meanne, coz' Araguy is an Illongo accent when we are deeply hurt. Laughing
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Vague Details on Procurement Activities

Post by meAnne on Wed Oct 14, 2009 4:45 pm

i truly am grateful to engr ruel, engrjhez, amang1965, rdv, for taking time to answer my queries. i elevated my concerns to the BAC Chairman (my boss) and showed all your messages. The TOR for the project with a kilometric title will be reviewed and appropriately revised.

though there's nothing wrong with being ilonggo, who has the reputation of being malambing, i am not one, engr ruel. (ilonggos are soft-spoken even if simmering in great anger Very Happy ) though i didn't understand the dialect, i was able to grasp the concept. and yes, sir rdv, we are not located in region 6-western visayas. the "region" is a term used in the BIR's organizational chart to show the different - branches, you can say - located nationwide. yes, amang1965, my boss will not initial nor sign for and in behalf of the Regional Director. engrjhez, the title you suggested was the first one i offered to those who made the TOR. had they took it up, you wouldn't have answered at least five topics, only four Smile .

re: all your messages, please be assured that all of these will be properly absorbed in time, and implemented when the need arise. again, thanks a lot for sharing your knowledge. muli, mabuhay kayong ang mga matulungin sa kapwa!!!!! Cool
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Re: Vague Details on Procurement Activities

Post by amang'65 on Wed Oct 14, 2009 4:57 pm

meAnne wrote:i truly am grateful to engr ruel, engrjhez, amang1965, rdv, for taking time to answer my queries. i elevated my concerns to the BAC Chairman (my boss) and showed all your messages. The TOR for the project with a kilometric title will be reviewed and appropriately revised.

though there's nothing wrong with being ilonggo, who has the reputation of being malambing, i am not one, engr ruel. (ilonggos are soft-spoken even if simmering in great anger Very Happy ) though i didn't understand the dialect, i was able to grasp the concept. and yes, sir rdv, we are not located in region 6-western visayas. the "region" is a term used in the BIR's organizational chart to show the different - branches, you can say - located nationwide. yes, amang1965, my boss will not initial nor sign for and in behalf of the Regional Director. engrjhez, the title you suggested was the first one i offered to those who made the TOR. had they took it up, you wouldn't have answered at least five topics, only four Smile .

re: all your messages, please be assured that all of these will be properly absorbed in time, and implemented when the need arise. again, thanks a lot for sharing your knowledge. muli, mabuhay kayong ang mga matulungin sa kapwa!!!!! Cool


You are most welcome meAnne, ang lambing mo talaga. agaruy!!! heh.he.
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Re: Vague Details on Procurement Activities

Post by engrjhez® on Wed Oct 14, 2009 6:49 pm

meAnne wrote:...engrjhez, the title you suggested was the first one i offered to those who made the TOR. had they took it up, you wouldn't have answered at least five topics, only four Smile .

re: all your messages, please be assured that all of these will be properly absorbed in time, and implemented when the need arise. again, thanks a lot for sharing your knowledge. muli, mabuhay kayong ang mga matulungin sa kapwa!!!!! Cool

I would like to clarify that I am not complaining in my post. This is actually not the first time i did something like that. Smile

What truly is rewarding here, more than anything else, is your satisfaction. Your thanks is like a million thanks knowing we have made each one's life less miserable.

Serbisyo publiko, para sa taumbayan, at sa kapwa kawani na tulad ninyo - alay namin sa inyo!

(parang tunog pulitiko ah Very Happy)
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