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Sealing and Marking of bidding documents

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Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 2:10 pm

How many set of documents can be prepared into set because some of procuring entity required a 5 sets but some of then is two and three only


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Sealing and Marking of Bidding Documents

Post by markshinoda on Wed Nov 02, 2016 2:27 pm

eabalderas wrote: How many set of documents can be prepared into set because some of procuring entity  required a 5 sets but some of then is two and three only


Refer to page 27 of Philippine Bidding Documents.

20.Sealing and Marking of Bids
20.1.Unless otherwise indicated in the BDS, Bidders shall enclose their original eligibility and technical documents described in ITB Clause 12 in one sealed envelope marked “ORIGINAL - TECHNICAL COMPONENT”, and the original of their financial component in another sealed envelope marked “ORIGINAL - FINANCIAL COMPONENT”, sealing them all in an outer envelope marked “ORIGINAL BID”.  
20.2.Each copy of the first and second envelopes shall be similarly sealed duly marking the inner envelopes as “COPY NO. ___ - TECHNICAL COMPONENT” and “COPY NO. ___ – FINANCIAL COMPONENT” and the outer envelope as “COPY NO. ___”, respectively.  These envelopes containing the original and the copies shall then be enclosed in one single envelope.
20.3.The original and the number of copies of the Bid as indicated in the BDS shall be typed or written in indelible ink and shall be signed by the bidder or its duly authorized representative/s.  
20.4.All envelopes shall:
(a)contain the name of the contract to be bid in capital letters;
(b)bear the name and address of the Bidder in capital letters;
(c)be addressed to the Procuring Entity’s BAC in accordance with ITB Clause 1.1;
(d)bear the specific identification of this bidding process indicated in the ITB Clause 1.2; and
(e)bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids, in accordance with ITB Clause 21.
20.5.If bids are not sealed and marked as required, the Procuring Entity will assume no responsibility for the misplacement or premature opening of the bid.

I hope this will help.
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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 2:33 pm

3 set only the required a submitted documents for each bidding for per entity

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 2:39 pm

or how many set a required to submit the documents for bidding

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RE: SEALING AND MARKING OF BIDDING DOCUMENTS

Post by markshinoda on Wed Nov 02, 2016 3:08 pm

eabalderas wrote:or how many set a required to submit the documents for bidding

What we required to the participating bidders shall submit their bids through their duly authorized representative using the forms specified in the Bidding Documents in two (2) separate sealed bid envelopes, and which shall be submitted simultaneously. The first shall contain the TECHNICAL COMPONENT of the bid, including the eligibility requirements under Section 23.1 of the IRR, and the second shall contain the FINANCIAL COMPONENT of the bid. Inside of each envelope (TECHNICAL AND FINANCIAL COMPONENT) are 3 copies labeled Original, Copy 1 & Copy 2.
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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 3:23 pm

thank you thank you very much

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 4:07 pm

how about the technical data sheet is one of attachment of eligibility we input the offer of the bidder.the problem is not a the same offer input to the bid price schedule it is failed.

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Re: Sealing and Marking of bidding documents

Post by markshinoda on Wed Nov 02, 2016 5:08 pm

Technical Data Sheet? what part of Bidding Documents is that?
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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 02, 2016 5:11 pm

Section VI Part II

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Re: Sealing and Marking of bidding documents

Post by markshinoda on Thu Nov 03, 2016 9:25 am

In our bidding documents Section VI is the Schedule of Requirements.
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Re: Sealing and Marking of bidding documents

Post by eabalderas on Thu Nov 03, 2016 9:36 am

sir in n.p.c there's a part ii of section vi that's is technical data sheet in case is not the same in the bid price schedule the offer of the bidder there's a ground.

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Thu Nov 03, 2016 9:39 am

there's a different bidding documents per each entity
we have a Section VI Schedule of requirements, technical specification and Technical Data sheet that's the bidder input the offer

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Re: Sealing and Marking of bidding documents

Post by markshinoda on Thu Nov 03, 2016 11:59 am

how about the technical data sheet is one of attachment of eligibility we input the offer of the bidder.the problem is not a the same offer input to the bid price schedule it is failed. wrote:

As long as the PE's specifications was met by the participating bidder and the total bid price is not beyond the ABC there is no ground for failure. If the participating bidder/s offer another specs as long as they've met the minimum specs indicated by the PE and bid price not beyond ABC still no ground for failure. During the competitive bidding, the BAC will be using a non-discretionary “pass/fail” criterion in checking the docs.
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Re: Sealing and Marking of bidding documents

Post by eabalderas on Thu Nov 03, 2016 1:40 pm

ok thank you very much

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Thu Nov 03, 2016 1:54 pm

i read in website of philgeps regarding in certification so we starting now using the platinum membership. how about the blue membership

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Re: Sealing and Marking of bidding documents

Post by pluma on Thu Nov 03, 2016 4:42 pm

eabalderas wrote:i read in website of philgeps regarding in certification so we starting now using the platinum membership. how about the blue membership
Please refer to GPPB Circular No. 03-2016 dated October 27, 2016.
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Re: Sealing and Marking of bidding documents

Post by markshinoda on Thu Nov 03, 2016 5:58 pm

i read in website of philgeps regarding in certification so we starting now using the platinum membership. how about the blue membership wrote:

I've read that also regarding the membership. There will be no blue membership and only platinum membership will retain since you are allowed to upload the Eligibility Documents. I think this is a preparation for the future E-Bidding. cheers
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Marking Mishap

Post by franco01 on Wed Nov 09, 2016 3:10 pm

hi! can anyone please help me? bidders are bidding for a construction of a building over 2 lots. during the opening of bids, one bidder had a mixed up on his technical component and financial component documents.

ENVELOPE FOR LOT 1 contains a tech component docs for lot 1 and Financial component docs for LOT 2
ENVELOPE FOR LOT 2 contains a technical component docs for lot 2 and a Financial component docs for LOT 1.

BAC decided to disqualify the bidder. now they filed an MR contending that it was a mere mis-marking and not a ground for disqualification. my questions are as follows:
1. should the BAC grant the MR?
2. assuming the BAC granted the MR and their envelopes were opened, does it follow that the BAC has to switch the 2 mixed documents as if there was no mishap or mixed-up that occured?

thanks in advance!

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 09, 2016 3:19 pm

did you mean there's have a interchange the two envelopes

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Re: Sealing and Marking of bidding documents

Post by eabalderas on Wed Nov 09, 2016 3:26 pm

is not granted because the offered for each lot is not similar for the bidding offer in a financial

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Re: Sealing and Marking of bidding documents

Post by markshinoda on Wed Nov 09, 2016 5:34 pm

franco01 wrote:hi! can anyone please help me? bidders are bidding for a construction of a building over 2 lots. during the opening of bids, one bidder had a mixed up on his technical component and financial component documents.

ENVELOPE FOR LOT 1 contains a tech component docs for lot 1 and Financial component docs for LOT 2
ENVELOPE FOR LOT 2 contains a technical component docs for lot 2 and a Financial component docs for LOT 1.

BAC decided to disqualify the bidder. now they filed an MR contending that it was a mere mis-marking and not a ground for disqualification. my questions are as follows:
1. should the BAC grant the MR?
2. assuming the BAC granted the MR and their envelopes were opened, does it follow that the BAC has to switch the 2 mixed documents as if there was no mishap or mixed-up that occured?

thanks in advance!

In my understanding is that the financial component of Lot 1 & 2 was interchanged? Supposedly the Financial component of Lot 1 must be in the envelope 1 and so with Lot 2 in the envelope 2? As long as the presence of the documents is there it is not a ground for disqualification.

1. It is the decision of the BAC to grant the MR considering that all docs of the bidders is presence only that it was not placed in the right envelope which it will explain in their MR if they will file.
2. The BAC minutes will speak to that matter. It must be proper documented from the beginning of the procurement process.
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Re: Sealing and Marking of bidding documents

Post by franco01 on Thu Nov 10, 2016 11:46 am

thanks for replying! the thing is, im having a hard time looking for a legal basis for the granting of the MR since the BAC contends it is their prerogative to disqualify a bidder for failure to properly mark the envelope.

another thing, is it not fatal mistake that the bidder switched the financial docs for Lot 1 and Lot 2?

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Re: Sealing and Marking of bidding documents

Post by franco01 on Thu Nov 10, 2016 11:48 am

eabalderas wrote:did you mean there's have a interchange the two envelopes

yes. the envelopes were "mistakenly" interchanged. i just want to be clarified as to what legal basis should be used in whether to deny or grant the same

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Re: Sealing and Marking of bidding documents

Post by markshinoda on Thu Nov 10, 2016 12:12 pm

franco01 wrote:thanks for replying! the thing is, im having a hard time looking for a legal basis for the granting of the MR since the BAC contends it is their prerogative to disqualify a bidder for failure to properly mark the envelope.

another thing, is it not fatal mistake that the bidder switched the financial docs for Lot 1 and Lot 2?

You can refer to the bidding documents under Sealing and Marking of Bids: "If bids are not sealed and marked as required, the Procuring Entity will assume no responsibility for the misplacement or premature opening of the bid." you cannot find there stated that this is a ground for failure.
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Re: Sealing and Marking of bidding documents

Post by franco01 on Thu Nov 10, 2016 1:18 pm

assuming the MR was granted, should the interchanged envelopes be switched to its designated Lots? wont the other bidders contest to that?

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