Failed bidding docs due to Financial Statement

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Failed bidding docs due to Financial Statement

Post by gieslav on Fri Nov 04, 2016 3:09 pm

Revised IRR of RA 9184 requires the following bidding document requirement under financial documents:

Financial Documents
vi) The prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission.

Checklist requirement: Certified true copy of AFS 2014 and 2015

Our company have submitted AFS 2015 with 2014 comparative report. But the agency did not accept our bid and thus declared our bidding docs as failed.

Question hindi po ba acceptable yung AFS namin na 2015 with 2014 comparative report? the agency told us that they need the 2014 AFS for evaluation and referrence. Hindi po ba part ng post qualifications na yun. and they are insisting na sinabi daw nila po yun during the prebid. but unfortunately hindi po kami nakapunta and they have not put this on record ex. bid bulletin.

Will appreciate your advise regarding this matter.

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Re: Failed bidding docs due to Financial Statement

Post by markshinoda on Mon Nov 07, 2016 2:03 pm

gieslav wrote:Revised IRR of RA 9184 requires the following bidding document requirement under financial documents:

Financial Documents
vi) The prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission.

Checklist requirement: Certified true copy of AFS 2014 and 2015

Our company have submitted AFS 2015 with 2014 comparative report. But the agency did not accept our bid and thus declared our bidding docs as failed.

Question hindi po ba acceptable yung AFS namin na 2015 with 2014 comparative report? the agency told us that they need the 2014 AFS for evaluation and referrence. Hindi po ba part ng post qualifications na yun. and they are insisting na sinabi daw nila po yun during the prebid. but unfortunately hindi po kami nakapunta and they have not put this on record ex. bid bulletin.

Will appreciate your advise regarding this matter.


Section 23.1.vii stated that the prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or its duly accredited and authorized institutions, for the preceding calendar year which should not be earlier
than two (2) years from the date of bid submission.

If the PE stated in the bidding documents that they need AFS 2014 & 2015, the participating bidder will have to comply since it was clearly stated. Since, the BAC shall check the submitted documents of each bidder against a checklist of required documents to ascertain if they are all present, using a non-discretionary “pass/fail” criterion, as stated in the Instructions to Bidders. For me it will be a fail.

That is my opinion. Hope others can share their experience.
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Re: Failed bidding docs due to Financial Statement

Post by gieslav on Mon Nov 07, 2016 2:21 pm

Eh hindi nga po nkalagay sa Instructions to bidder. Pero sa checklist po nila dun po nakalagay na AFS for the calendar year 2014 & 2015

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Re: Failed bidding docs due to Financial Statement

Post by markshinoda on Tue Nov 08, 2016 9:20 am

gieslav wrote:Eh hindi nga po nkalagay sa Instructions to bidder. Pero sa checklist po nila dun po nakalagay na AFS for the calendar year 2014 & 2015

Was the checklist included in the bidding documents? If not included then it is not ground for failure. What we did, all instructions are clearly stated in the bidding documents like Instructions to Bidders this is to avoid failure. As what I have mention, the bac will check the required documents to ascertain if they are all present, using a non-discretionary “pass/fail” criterion.
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