Completeness of Quotation for Shopping and Small Value Procurement

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Completeness of Quotation for Shopping and Small Value Procurement

Post by CincodeMayo on Wed Jan 25, 2017 11:22 pm

Hello once again, everyone!

I'd like to once again ask for your insights regarding this matter, according to Section 32.2.1 of the Revised IRR of RA 9184:

"Unless the Instructions to Bidders specifically allow partial bids, bids not addressing or providing all of the required items in the Bidding Documents including, where applicable, bill of quantities, shall be considered non-responsive and, thus, automatically disqualified."

Is this provision also applicable for Shopping and Small Value Procurement? That is, if a supplier did not quote for one or more items listed in the RFQ, will his price quotation be considered non-responsive and thus, be automatically disqualified?

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Re: Completeness of Quotation for Shopping and Small Value Procurement

Post by rjarabo on Fri Jan 27, 2017 8:48 am

it depends. some agency makes small value procurement based on the lowest price per item rather than total.
-If they are shopping per total, your RFQ will automatically be disqualified since you lack some items.
-if per item, it won't be disqualified.

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Re: Completeness of Quotation for Shopping and Small Value Procurement

Post by CincodeMayo on Mon Jan 30, 2017 11:32 am

Hello rjarabo! Thank you for your reply! The Revised IRR of RA 9184 is silent regarding this matter, right? Because I can't seem to find any provision regarding the "completeness of quotations" in the Revised IRR. The guidelines for shopping and small value procurement is also silent on this matter.

Based on your reply it seems that the practice of the agencies is to award the contract depending on what arrangement they were procuring the items. That is, either per item, or as one. The arrangement is normally stated by the agencies in their RFQs, right? Or should the agencies always state that in their RFQs?

This is because I encountered one agency whose RFQ is silent on this matter. Their RFQs only have one ABC stated. Additionally, there are no indicated individual ABCs per item. However, they still awarded the contract on an item per item basis. I don't know if this practice is right. :-/

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Re: Completeness of Quotation for Shopping and Small Value Procurement

Post by pluma on Fri Feb 10, 2017 11:56 am

actually both practice are right provided that the conditions/instruction to the bidder/supplier must be clear and written in the RFQ since we are allowed to award the items/project per lot or as whole as long as it complies with the specifications and other terms and conditions stated in the RFQ
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Re: Completeness of Quotation for Shopping and Small Value Procurement

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