no internet connection during posting in the PhilGEPS

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no internet connection during posting in the PhilGEPS

Post by firstlady_5167 on Mon Dec 14, 2009 12:21 pm

We would like to ask for your opinion regarding the posting of our Invitation to Bid. During the Pre-procurement conference, the BAC Secretariat prepared a DRAFT ITB for BAC approval. Complete schedule of activities were presented. On the scheduled posting day in the PhilGEPS the internet connection in our office was disconnected and we were not able to post it on that day as scheduled but we were able to comply with the newspaper publication and posting in 3 conspicuous place. Is there a violation on Revised RA9184 if we continue with the scheduled Pre-bid Conference and scheduled Opening of Bids ? Will a justification signed by the MIS Office that on that said scheduled date of Posting in the PhilGEPS the internet connection was disconnected will suffice in order that the scheduled bidding be continued? The ABC of the said procurement is 5 Million. Hope you can give us immediate clarification on this matter for we are running out of time. We will Post it today if Posting in the PhilGEPS is really a must in this case. Thank you so much.
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Re: no internet connection during posting in the PhilGEPS

Post by Niwram on Mon Dec 14, 2009 1:10 pm

gud day first lady.. posting in the philgeps is mandatory.. all posting and advertisement shall be done and wait untill the 7 calendar days requirements has lapse before bidding..the justification by the MIS Office that on that said scheduled date of Posting in the PhilGEPS the internet connection was disconnected will not suffice in order that the scheduled bidding be continued
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Re: no internet connection during posting in the PhilGEPS

Post by Niwram on Mon Dec 14, 2009 1:16 pm

21.2. Advertising and Posting of the Invitation to Bid/Request for Expression of Interest

21.2.1. Except as otherwise provided in Sections 21.2.2 and 54.2 of this IRR and for the procurement of common-use goods and supplies, the Invitation to Bid/Request for Expression of Interest shall be:

a) Advertised at least once in one (1) newspaper of general nationwide
circulation which has been regularly published for at least two (2) years
before the date of issue of the advertisement;

b) Posted continuously in the PhilGEPS website, the website of the procuring entity concerned, if available, and the website prescribed by the foreign government/foreign or international financing institution, if applicable, for seven (7) calendar days starting on date of advertisement; and

c) Posted at any conspicuous place reserved for this purpose in the premises of the procuring entity concerned for seven (7) calendar days, if
applicable, as certified by the head of the BAC Secretariat of the procuring
entity concerned.

21.2.2. Advertisement of the Invitation to Bid/Request for Expression of Interest in a newspaper of general nationwide circulation provided in Section 21.2.1(a) shall not be required for contracts to be bid with an approved budget of Two Million Pesos (P2,000,000.00) and below for the procurement of goods, Five Million Pesos (P5,000,000.00) and below for the procurement of infrastructure projects, and One Million Pesos (P1,000,000.00) and below or those whose duration is four (4) months or less for the procurement of consulting services.
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Re: no internet connection during posting in the PhilGEPS

Post by firstlady_5167 on Mon Dec 14, 2009 1:44 pm

ok thank you so much . . .i will post it now and change the schedule of pre-bid and opening of bid. Should i post a bid bulletin immediately right after posting in the PhilGEPS that the previous Newspaper publication and posting in 3 conspicuous place is not valid?
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Re: no internet connection during posting in the PhilGEPS

Post by sunriser431 on Mon Dec 14, 2009 2:26 pm

firstlady_5167 wrote:We would like to ask for your opinion regarding the posting of our Invitation to Bid. During the Pre-procurement conference, the BAC Secretariat prepared a DRAFT ITB for BAC approval. Complete schedule of activities were presented. On the scheduled posting day in the PhilGEPS the internet connection in our office was disconnected and we were not able to post it on that day as scheduled but we were able to comply with the newspaper publication and posting in 3 conspicuous place. Is there a violation on Revised RA9184 if we continue with the scheduled Pre-bid Conference and scheduled Opening of Bids ? Will a justification signed by the MIS Office that on that said scheduled date of Posting in the PhilGEPS the internet connection was disconnected will suffice in order that the scheduled bidding be continued? The ABC of the said procurement is 5 Million. Hope you can give us immediate clarification on this matter for we are running out of time. We will Post it today if Posting in the PhilGEPS is really a must in this case. Thank you so much.
Please try this link http://www.gppb.gov.ph/opinions/view_opinion.asp?o_id=492
or this link http://www.gppb.gov.ph/opinions/view_opinion.asp?o_id=526
Hope this will help. bounce
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Re: no internet connection during posting in the PhilGEPS

Post by Niwram on Tue Dec 15, 2009 9:11 am

Modification and/or amendment of the provisions of bidding documents shall be in writing and reflected as a supplemental/bid bulletin. said supplemental/bid bulletin shall be posted 7 calendar days before the deadline for the submission and receipt of bids.

read section 22.5 regarding supplemental/bid bulletin..
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Re: no internet connection during posting in the PhilGEPS

Post by sunriser431 on Tue Dec 15, 2009 10:22 am

firstlady_5167 wrote:We would like to ask for your opinion regarding the posting of our Invitation to Bid. During the Pre-procurement conference, the BAC Secretariat prepared a DRAFT ITB for BAC approval. Complete schedule of activities were presented. On the scheduled posting day in the PhilGEPS the internet connection in our office was disconnected and we were not able to post it on that day as scheduled but we were able to comply with the newspaper publication and posting in 3 conspicuous place. Is there a violation on Revised RA9184 if we continue with the scheduled Pre-bid Conference and scheduled Opening of Bids ? Will a justification signed by the MIS Office that on that said scheduled date of Posting in the PhilGEPS the internet connection was disconnected will suffice in order that the scheduled bidding be continued? The ABC of the said procurement is 5 Million. Hope you can give us immediate clarification on this matter for we are running out of time. We will Post it today if Posting in the PhilGEPS is really a must in this case. Thank you so much.
For us here way downsouth, I always have a back up plan, we have the wireless smart bro or globe tattoo. bounce
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Re: no internet connection during posting in the PhilGEPS

Post by Guest on Tue Dec 15, 2009 10:54 am

firstlady_5167 wrote:We would like to ask for your opinion regarding the posting of our Invitation to Bid. During the Pre-procurement conference, the BAC Secretariat prepared a DRAFT ITB for BAC approval. Complete schedule of activities were presented. On the scheduled posting day in the PhilGEPS the internet connection in our office was disconnected and we were not able to post it on that day as scheduled but we were able to comply with the newspaper publication and posting in 3 conspicuous place. Is there a violation on Revised RA9184 if we continue with the scheduled Pre-bid Conference and scheduled Opening of Bids ? Will a justification signed by the MIS Office that on that said scheduled date of Posting in the PhilGEPS the internet connection was disconnected will suffice in order that the scheduled bidding be continued? The ABC of the said procurement is 5 Million. Hope you can give us immediate clarification on this matter for we are running out of time. We will Post it today if Posting in the PhilGEPS is really a must in this case. Thank you so much.

Both 7 days for posting in the philgeps and posting in the premises must be fully covered before you continue the procurement process. for example you have posted in the premises dec 1 - until 7th day, and your philgeps posting was dec 2 - until 7th day. you may continue the procurement after the 7th day of the posting in the philgeps,

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Re: no internet connection during posting in the PhilGEPS

Post by sunriser431 on Tue Dec 15, 2009 1:10 pm

N.B. the issuance of the supplemental bid bulletin can only be posted during the active period of the bid (Philgeps posting) otherwise you cannot update the ITB. (if it reaches its closing time/date). bounce
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Re: no internet connection during posting in the PhilGEPS

Post by Niwram on Tue Dec 15, 2009 1:50 pm

Any modification or amendment to the bidding documents should be in writing and reflected as a Supplemental/Bid Bulletin. Said Supplemental/Bid Bulletin shall be posted at least seven (7) calendar days before the deadline for the submission and receipt for bid.
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Re: no internet connection during posting in the PhilGEPS

Post by Guest on Tue Dec 15, 2009 4:46 pm

sunriser431 wrote:N.B. the issuance of the supplemental bid bulletin can only be posted during the active period of the bid (Philgeps posting) otherwise you cannot update the ITB. (if it reaches its closing time/date). bounce

Supplemental/Bid Bulletin shall be posted at least seven (7) calendar days before the deadline for the submission and receipt for bid. Otherwise adjust the said deadline.

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