Failure of bidding

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Failure of bidding

Post by kim_wd on Fri Jan 29, 2010 4:30 pm

hello to all!

In the event of a failure of bidding, can the ABC be adjusted kahit 1st failure pa lang? Once kasi when we had a bidding for plumbing materials and fittings, wala talagang nag-bid. It turned out na di pala updated yung prices ng end-user when they determined the ABC. We did not adjust the ABC then, though. We went through the process pa rin. Am just asking kung pwede para di na ganun katagal ulit ang process. Smile

Comments po, anyone?
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Re: Failure of bidding

Post by riddler on Fri Jan 29, 2010 4:49 pm

kim_wd wrote:hello to all!

In the event of a failure of bidding, can the ABC be adjusted kahit 1st failure pa lang? Once kasi when we had a bidding for plumbing materials and fittings, wala talagang nag-bid. It turned out na di pala updated yung prices ng end-user when they determined the ABC. We did not adjust the ABC then, though. We went through the process pa rin. Am just asking kung pwede para di na ganun katagal ulit ang process. Smile

Comments po, anyone?

Yes you can adjust the ABC, maski 1st failure of Bidding pa lang kim pursuant to Sec. 35.3 of the amended IRR.
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Re: Failure of bidding

Post by Guest on Fri Jan 29, 2010 5:06 pm

yes for the first failure pwedeng i adjust ung abc if the abc was found to be the cause of the failure based on the mandatory review of the BAC.

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Re: Failure of bidding

Post by fe a. araya on Fri Jan 29, 2010 6:11 pm

How about if the change in ABC was made in the middle of the bidding activities or before the dropping and opening of bids? Provided, the said change was announce/discuss during the Pre-Bid conference. Is it allowed?
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Re: Failure of bidding

Post by riddler on Sat Jan 30, 2010 8:04 am

fe a. araya wrote:How about if the change in ABC was made in the middle of the bidding activities or before the dropping and opening of bids? Provided, the said change was announce/discuss during the Pre-Bid conference. Is it allowed?

I don't think its allowed fe. The BAC should declare a failure of Bidding first before you do that. we cannot discount the possibility na baka may intresadong bumili at mag drop ng Bid Docs before the opening of the Bid maski di pa nag attend sa pre-bid yung prospective bidder. Very Happy
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Re: Failure of bidding

Post by RDV @ GP3i on Sat Jan 30, 2010 10:37 am

fe a. araya wrote:How about if the change in ABC was made in the middle of the bidding activities or before the dropping and opening of bids? Provided, the said change was announce/discuss during the Pre-Bid conference. Is it allowed?

There has to be a sufficient notice, through the issuance of Supplemental/Bid Bulletin at least seven (7) c.d. prior to the deadline for the submission and opening of bids, as the change in the ABC will affect the bidding documents such as the amount of the Bid Security. The Supplemental/Bid Bulletin should also be posted in the PhilGEPS and agency website (if any) and all those that have already purchased bidding documents prior to the issuance of the bid bulletin are properly informed and those that have already submitted bids are either allowed to withdraw or modify their bids.
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Re: Failure of bidding

Post by fe a. araya on Sat Jan 30, 2010 11:43 am

Actually, there was a similar situation in our office where a change in the ABC was made before the Pre-Bid and Dropping. But we issued a Supplemental Bulletin thru the PhilGEPS and AGency website and BAC bulletin Board. We also notified the prospective bidders of such changes thru a written notice. I believe we have complied, tama ba?
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Re: Failure of bidding

Post by RDV @ GP3i on Sat Jan 30, 2010 11:53 am

fe a. araya wrote:Actually, there was a similar situation in our office where a change in the ABC was made before the Pre-Bid and Dropping. But we issued a Supplemental Bulletin thru the PhilGEPS and AGency website and BAC bulletin Board. We also notified the prospective bidders of such changes thru a written notice. I believe we have complied, tama ba?

I am of the position that what you have done, fe, is in accordance with the IRR.

If the ABC requires a publication in the newspaper of general nationwide circulation, and if the ABC was decided after the pre-bid conference to be adjusted a bit upwards, it would be additional and unnecessary cost if you will have to re-advertise again. The issuance of a Supplemental/Bid Bulletin could do the trick.
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Re: Failure of bidding

Post by kim_wd on Sat Jan 30, 2010 1:55 pm

Good day!
Thank you po sa lahat ng inputs nyo. It'd be a big help for us. Smile
Here's another scenario:

We had a bidding for the purchase of a certain equipment; again, there were no takers because wala na raw yung ganung specs. Can we adjust the technical specification for that equipment kahit 1st failure of bidding pa lang? This is to consider the fact na mahal ang magpa-advertise/publish sa newspaper lalo na kung more than P2M ang ABC, tapos ipapa-bid mo ulit knowing iba na pala yung mga specs.

Corollary to this, di ba dapat responsibility na ng end-user yung pag-determine ng mga updates sa specs ng kanilang pinapa-procure, be it supplies, materials or equipment?
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Re: Failure of bidding

Post by RDV @ GP3i on Sat Jan 30, 2010 2:30 pm

kim_wd wrote:Good day!
Thank you po sa lahat ng inputs nyo. It'd be a big help for us. Smile
Here's another scenario:

We had a bidding for the purchase of a certain equipment; again, there were no takers because wala na raw yung ganung specs. Can we adjust the technical specification for that equipment kahit 1st failure of bidding pa lang? This is to consider the fact na mahal ang magpa-advertise/publish sa newspaper lalo na kung more than P2M ang ABC, tapos ipapa-bid mo ulit knowing iba na pala yung mga specs.

Corollary to this, di ba dapat responsibility na ng end-user yung pag-determine ng mga updates sa specs ng kanilang pinapa-procure, be it supplies, materials or equipment?

Kung nagkaroon ka na ng first failure of bidding, and, after mandatory review of the results, you determined that the reason for the failure is because the technical specs are not realistic, the specs could or should be modified, the terms and conditions may also be modified (and even the ABC could be adjusted as well). Thereafter, you will have to conduct a re-bidding. Necessarily, since it is a new bidding, you will need to re-advertise in a newspaper of general nationwide circulation if the ABC is more than P2M (for GOODS) or more than P5M (for Infra).

It is really the responsibility of the end-users to make sure that the specs are correct. That is why, it is advisable that a pre-procurement conference should be held first (even if not mandatory if the ABC is P2M or less for GOODS) because during the pre-proc the BAC can get the assurance from the end-users as to all aspects of the proposed procurement, including the appropriateness of the specs. Besides, the end-users should be represented in the BAC as end-users; hence, the provisional member should have pointed out that the specs are no longer up to date. The end- users should not rely on the BAC the task of making sure of the correctness of the specs since the former are the ones in need of those items and therefore it is their responsibility that what is being procured is in accordance with their needs.
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Re: Failure of bidding

Post by kim_wd on Sat Jan 30, 2010 3:20 pm

Thank you sir RDV. There is this notion talaga minsan na after maipasa ng end-user yung PR nila e BAC na ang bahala sa lahat. Minsan kahit sa receipt ng deliveries ine-expect pa nilang andun pa rin ang BAC. Hay naku!

Actually we do conduct pre-proc conference kahit di necessary esp. kung kailangan naming ma-clarify sa end-user kung ganun na nga talaga ang specs nila. Sasabihin nila ok na raw yun, so we push through with the advertisement/posting.

Just recently we had a bidding for plumbing materials; in short we awarded the contract to this supplier. However, when they delivered the items, our end-user and inspector saw na sub-standard yung quality nung PE pipe,so di tinanggap. Sa specs kasi ng end-user nilagay nila SDR 11 lang. Dapat ba mas detailed pa ang specs nila para di makalusot ang supplier sa pag-deliver ng sub-standard materials?

Pwede bang ipa-blacklist yung supplier on that ground? Ano po ba ang pwede naming gawin?
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Re: Failure of bidding

Post by RDV @ GP3i on Sun Jan 31, 2010 7:53 am

kim_wd wrote:
Just recently we had a bidding for plumbing materials; in short we awarded the contract to this supplier. However, when they delivered the items, our end-user and inspector saw na sub-standard yung quality nung PE pipe,so di tinanggap. Sa specs kasi ng end-user nilagay nila SDR 11 lang. Dapat ba mas detailed pa ang specs nila para di makalusot ang supplier sa pag-deliver ng sub-standard materials?

Pwede bang ipa-blacklist yung supplier on that ground? Ano po ba ang pwede naming gawin?

If it is "sub-standard" or below the standard that the procuring entity has set, dapat lang na wag tanggapin. I don't know what an "SDR 11" is, but that would be "standard" that the bidder should consider when bidding and delivering the item. If his delivery is below that, then it is but proper not to accept the delivery. If that "SDR 11" is still very generic, YES, the specs should be more detailed para talaga walang magiging palusot ang supplier.

If the delivery was sub-standard, YES, you can institute a blacklisting procedure for the bidder, the rules for which have been provided under the Uniform Rules on Blacklisting prescribed by the GPPB.
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Re: Failure of bidding

Post by sunriser431 on Sun Jan 31, 2010 3:57 pm

kim_wd wrote:Thank you sir RDV. There is this notion talaga minsan na after maipasa ng end-user yung PR nila e BAC na ang bahala sa lahat. Minsan kahit sa receipt ng deliveries ine-expect pa nilang andun pa rin ang BAC. Hay naku!

Actually we do conduct pre-proc conference kahit di necessary esp. kung kailangan naming ma-clarify sa end-user kung ganun na nga talaga ang specs nila. Sasabihin nila ok na raw yun, so we push through with the advertisement/posting.

Just recently we had a bidding for plumbing materials; in short we awarded the contract to this supplier. However, when they delivered the items, our end-user and inspector saw na sub-standard yung quality nung PE pipe,so di tinanggap. Sa specs kasi ng end-user nilagay nila SDR 11 lang. Dapat ba mas detailed pa ang specs nila para di makalusot ang supplier sa pag-deliver ng sub-standard materials?

Pwede bang ipa-blacklist yung supplier on that ground? Ano po ba ang pwede naming gawin?
Since you are from Local Water District, I suggest you seek technical assistance with LWUA or Local Water Utilities Administration, click this link www.lwua.gov.ph. Hope this would be of help. bounce
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Re: Failure of bidding

Post by kim_wd on Mon Feb 01, 2010 9:33 am

[/quote]
Since you are from Local Water District, I suggest you seek technical assistance with LWUA or Local Water Utilities Administration, click this link www.lwua.gov.ph. Hope this would be of help. bounce[/quote]

Yes po, will do. Thank you all for your replies... sunny
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Re: Failure of bidding

Post by sunriser431 on Mon Feb 01, 2010 6:20 pm

kim_wd wrote:
sunriser431 wrote:
Since you are from Local Water District, I suggest you seek technical assistance with LWUA or Local Water Utilities Administration, click this link www.lwua.gov.ph. Hope this would be of help. bounce

Yes po, will do. Thank you all for your replies... sunny
You are welcome Kim_wd Smile
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