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Request for Quotation

Post by Berna on Tue Feb 09, 2010 3:51 pm

On the sample form, the signatory in the request for quotation is the Procurement Officer. in our practice, the BAC Chair sign the requests for quotation since the manual for LGUs states that "For Shopping under Section 52 (b) of the IRR-A, the BAC, through the BAC
Secretariat, issues Requests for Quotation to at least three (3) suppliers in good
standing." Should the secretariat sign the requests for quotations???
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Re: Request for Quotation

Post by engrjhez® on Tue Feb 09, 2010 10:02 pm

Please be reminded that both sample forms and the LGU manual are referring to IRR-A which was already amended by the Revised IRR. In addition, the GPPB issued guidelines on Shopping and Small Value Procurement last December 2009. To me, it is always substance over form. But whoever signs the RFQ must be duly authorized by the HOPE.
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Re: Request for Quotation

Post by sunriser431 on Tue Feb 09, 2010 10:20 pm

Bernadette G. Driza wrote:On the sample form, the signatory in the request for quotation is the Procurement Officer. in our practice, the BAC Chair sign the requests for quotation since the manual for LGUs states that "For Shopping under Section 52 (b) of the IRR-A, the BAC, through the BAC
Secretariat, issues Requests for Quotation to at least three (3) suppliers in good
standing." Should the secretariat sign the requests for quotations???
For us GOCCs its the BAC chairman who normally sign this RFQ, so in the event any request for clarification in the bids can be directed to the BAC. :bounce:Hope this would be of help.
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Re: Request for Quotation

Post by Guest on Wed Feb 10, 2010 8:56 am

The purpose of having a BAC and HOPE is for check and balances, if the BAC Chair will be the approving or duly authorized representative of the HOPE then there will be violation of the principle on check and balances. The duly authorized representative must be other than BAC members.

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Re: Request for Quotation

Post by Berna on Wed Feb 10, 2010 1:08 pm

Thank you po for the opinions. juz wondring po if we are conforming to the the existing rules, since silent nman ang revised IRR who will sign the requests for quotation.

Eniwe po thank you very much...
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Re: Request for Quotation

Post by Guest on Wed Feb 10, 2010 1:45 pm

11.2.5. In no case shall the Head of the Procuring Entity and/or the approving authority be the Chairman or a member of the BAC.

12.1. The BAC shall have the following functions: (j) recommend award of contracts to the Head of the Procuring Entity or his duly authorized representative:

There is no direct provision in the revised IRR pertaining to the person who has authority to sign the RPQ however the above provisions, we could assume that generally the BAC is responsible with all procurement. and Second the BAC only has the power to recommend.


Last edited by Pritong Kandule on Tue Feb 16, 2010 1:27 pm; edited 1 time in total

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Request for Quotation

Post by Berna on Wed Feb 10, 2010 2:17 pm

As i understand po kase, before you can recommend award, just like with the comp. public bidding, you should determine who has the lowest and most responsive bid. in case of shopping, the bac should request for quotations and recommend the supplier with the lowest quotation. that's why, in our case, we prepare abstract of quotations duly signed by the BAC (chair and members.) bounce


Last edited by Bernadette G. Driza on Wed Feb 10, 2010 2:46 pm; edited 2 times in total (Reason for editing : mali)
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Re: Request for Quotation

Post by charlie brown on Wed Feb 10, 2010 3:34 pm

Bernadette G. Driza wrote:As i understand po kase, before you can recommend award, just like with the comp. public bidding, you should determine who has the lowest and most responsive bid. in case of shopping, the bac should request for quotations and recommend the supplier with the lowest quotation. that's why, in our case, we prepare abstract of quotations duly signed by the BAC (chair and members.) bounce

You have a point there Bernadette. We should take note that the check and balance required here is that the recommending should not be the approving official. In the case of the RFQ, it is only a request for quotation which is similar to an invitation to bid (which is signed by the BAC Chair). While the IRR has been revised which would necessitate corresponding revisions in the GPM, we cant be sure yet if this particular procedure will be revised considering that the IRR revisions did not alter the basic premise of the check and balance.

I have been searching for a standard form for the RFQ taking into account the revisions under res 09-2009 with no luck as yet. In the meantime i think we could use the signatories as prescribed under the GPM
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Re: Request for Quotation

Post by msm326 on Thu Feb 11, 2010 9:52 am

I will just be sharing our ideas here and on some roll out seminars conducted by the accredited Regional Trainers din....
May I ask do you have a procuring unit (GSD/GSO)?
Basta Shopping/SVP there are new guidelines and threshold based on the Revised IRR as you guide.
Basically some of the functions stipulated on RA 9184 is under this department and in our case I take my stand to avoid confusions and miscommunication on other units/departments and work well for us...in addition I don't receive AOMs particularly on procurement related transactions....
I always browse opinions of fellow forum members ....
ang importante sa atin mga LGU walang natatapakan at di nilampas sa unit or work ng iba.....
msm326 Very Happy
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Re: Request for Quotation

Post by Berna on Tue Feb 16, 2010 1:19 pm

For msm326. Yes po, we have GSO. Actually po we have 2 procurement units. our lce created another procurement unit for infra projects since our gso is overload with other procurements and our lce needs immediate action esp. on infra projects.

i wish we could have the sample forms...
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Re: Request for Quotation

Post by charlie brown on Tue Feb 16, 2010 6:45 pm

Bernadette G. Driza wrote:For msm326. Yes po, we have GSO. Actually po we have 2 procurement units. our lce created another procurement unit for infra projects since our gso is overload with other procurements and our lce needs immediate action esp. on infra projects.

i wish we could have the sample forms...

Insofar as the RFQ I just modified our existing form in the meantime and incorporated all the suggestion in the guidelined for SVP.
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Re: Request for Quotation

Post by firstlady_5167 on Sun Mar 14, 2010 11:36 am

good morning po mr charlie brown. . . can i have a copy of the modified RFQ form? might get some ideas . . .for the meantime na wala pang standard form. my email ad is firstlady_5167@yahoo.com. . . thank you
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Re: Request for Quotation

Post by charlie brown on Mon Mar 15, 2010 2:01 pm

firstlady_5167 wrote:good morning po mr charlie brown. . . can i have a copy of the modified RFQ form? might get some ideas . . .for the meantime na wala pang standard form. my email ad is firstlady_5167@yahoo.com. . . thank you

Ok madam,

will arrange for it to be emailed to you asap
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Re: Request for Quotation

Post by Berna on Mon Mar 15, 2010 2:20 pm

charlie brown wrote:
firstlady_5167 wrote:good morning po mr charlie brown. . . can i have a copy of the modified RFQ form? might get some ideas . . .for the meantime na wala pang standard form. my email ad is firstlady_5167@yahoo.com. . . thank you

Ok madam,

will arrange for it to be emailed to you asap

sir may i know who is your signatory for the rfq? is it the procurement officer or the bac chair?


Last edited by Bernadette G. Driza on Mon Mar 15, 2010 2:29 pm; edited 1 time in total (Reason for editing : kulang)
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Re: Request for Quotation

Post by charlie brown on Mon Mar 15, 2010 2:22 pm

charlie brown wrote:
firstlady_5167 wrote:good morning po mr charlie brown. . . can i have a copy of the modified RFQ form? might get some ideas . . .for the meantime na wala pang standard form. my email ad is firstlady_5167@yahoo.com. . . thank you

Ok madam,

will arrange for it to be emailed to you asap


mailed it just now madam. Hope you find it useful
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Re: Request for Quotation

Post by firstlady_5167 on Mon Mar 15, 2010 10:01 pm

hello mr. charlie brown. . .got the sample RFQ from my email. Thank you and good day!
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Re: Request for Quotation

Post by firstlady_5167 on Fri Mar 19, 2010 8:37 pm

thank you po mr. charlie brown
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Re: Request for Quotation

Post by msm326 on Sat Mar 20, 2010 7:41 am

Hello Charlie brown...can you kindly forward it also to my email ...thank you very much....
msm326 Very Happy
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Re: Request for Quotation

Post by blesilda on Sun Mar 21, 2010 12:48 pm

Hello din po, charlie brown... pwede rin po pa forward sa email address ko: blesie_mama@hotmail.com. thanks so much...
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Re: Request for Quotation

Post by charlie brown on Fri Mar 26, 2010 8:22 am

firstlady_5167 wrote:thank you po mr. charlie brown

You are welcome firstlady. Hope u find something useful there for your purpose
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Re: Request for Quotation

Post by charlie brown on Fri Mar 26, 2010 8:36 am

blesilda wrote:Hello din po, charlie brown... pwede rin po pa forward sa email address ko: blesie_mama@hotmail.com. thanks so much...

sorry for the delay madam. Just sent it now
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Re: Request for Quotation

Post by charlie brown on Fri Mar 26, 2010 8:38 am

msm326 wrote:Hello Charlie brown...can you kindly forward it also to my email ...thank you very much....
msm326 Very Happy

Hi msm,

would you like me to send it through your email? I dont know of any other method kasi.
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Re: Request for Quotation

Post by shark on Fri Mar 26, 2010 1:50 pm

hi charlie, can i have a copy too of that sample form? thanks in advance. u can send it in this email addy: specialized_bac@yahoo.com
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Re: Request for Quotation

Post by psylocke on Wed Mar 31, 2010 3:39 pm

Greetings Mr. Charlie Brown, Can you also send to my email the Request for quotation form?

bac_9579@yahoo.com is my ad. Thanks in advance. psylocke. Smile Laughing Laughing
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Request for Quotation Form

Post by nenette on Mon Apr 05, 2010 12:05 pm

Hi Mr. Charlie Brown!!

Good day!! Can you also send to me the RFQ Form. My email ad: nette_svamoloza@yahoo.com

Thank you.

Nenette
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Re: Request for Quotation

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