second failure of bid

View previous topic View next topic Go down

second failure of bid

Post by blesilda on Tue Apr 06, 2010 2:46 am

An interested supplier who was present during the pre-bidding conference was not able to buy the bid docs. She was not able to make in the last day of issuance due to an unavoidable circumstance/s. Nevertheless, we must declare a failure of bidding. and will arrange for the second bidding. In order to expedite the process, can we now omit the pre-bidding conference, since, she was already informed and agreed to all instructions to bid, as discussed during the first pre-bidding. However, We will do the usual posting (Phil-GEPS, website and 3 conspicuous places), then proceed with the opening of bids.
avatar
blesilda
New Member
New Member

Female Number of posts : 16
Company/Agency : angeles city LGU
Occupation/Designation : BAC Secretariat
Registration date : 2010-03-14

Back to top Go down

Re: second failure of bid

Post by fe a. araya on Tue Apr 06, 2010 9:18 am

If the procurement will be re-posted due to failed bidding, I believe a pre-bid conference is in order. There may be other prospective bidders who will signify interest to bid other than the one who did not make it the first time. She may however, opt not to attend. Further, it is discretionary for the BAC to hold a pre-bid conference for contracts with ABC of less than 1M. But to hold pre-bid or not to hold is not dependent on whether the bidders attended the first time except perhaps in instances where during the second posting, same bidders are the only ones who signified intention again, then it is discretionary of the BAC not to hold a second pre-bid conf.
avatar
fe a. araya
Board Veteran
Board Veteran

Female Number of posts : 335
Company/Agency : DENR Region 5, Rawis, Legaspi City
Occupation/Designation : OIC, Adm. Division/BAC Secretariat
Registration date : 2009-08-20

Back to top Go down

Re: second failure of bid

Post by orlan747 on Tue Apr 06, 2010 9:25 am

Good morning Ma'am Blesilda. Uhmmm why would you declare a failure of bidding if one of the interested bidders failed to buy the bid docs? Is she a favored supplier perhaps? Or maybe she was the only one interested and thus when she failed to purchase the bid docs, you were left with no bidder at all?

If the reason for a failure of the bidding is the absence of even a single bidder, then you are required to review your previous posting and make necessary changes if applicable then re-post same observing all the necessary time lines.

However, if you declared a failure of bidding just because a favored supplier failed to beat the deadline of buying the bid docs, then you are playing a dangerous game. affraid


Last edited by orlan747 on Tue Apr 06, 2010 11:50 am; edited 1 time in total
avatar
orlan747
Active Poster
Active Poster

Male Number of posts : 93
Company/Agency : Golden OCS Construction
Occupation/Designation : Manager
Registration date : 2009-04-01

Back to top Go down

Re: second failure of bid

Post by riddler on Tue Apr 06, 2010 9:26 am

blesilda wrote:An interested supplier who was present during the pre-bidding conference was not able to buy the bid docs. She was not able to make in the last day of issuance due to an unavoidable circumstance/s. Nevertheless, we must declare a failure of bidding. and will arrange for the second bidding. In order to expedite the process, can we now omit the pre-bidding conference, since, she was already informed and agreed to all instructions to bid, as discussed during the first pre-bidding. However, We will do the usual posting (Phil-GEPS, website and 3 conspicuous places), then proceed with the opening of bids.

the holding of a pre- bid conference is mandatory irregardless of the 1st Failure of Bidding.. you still have to go back to the same schedule of process again. Very Happy
avatar
riddler
Board General
Board General

Male Number of posts : 598
Company/Agency : lgu
Occupation/Designation : endyeenel
Registration date : 2009-03-03

Back to top Go down

Re: second failure of bid

Post by fe a. araya on Tue Apr 06, 2010 9:48 am

Korek ka sir orlan. The scenario presented by blesilda is not clear whether she was the only bidder so the BAC has to declare it a failed bidding for reasons that no one submitted bid. But reading her post, I will presume also that the failed bidding was due to her falure to buy the bid docs on time. Moreso, the statement that the BAC intends not to conduct pre-bid just because she has already attended the first pre-bid, make me even more wonder. Or maybe she was the only bidder, we can't tell. A very dangerous game, indeed!
avatar
fe a. araya
Board Veteran
Board Veteran

Female Number of posts : 335
Company/Agency : DENR Region 5, Rawis, Legaspi City
Occupation/Designation : OIC, Adm. Division/BAC Secretariat
Registration date : 2009-08-20

Back to top Go down

Re: second failure of bid

Post by sunriser431 on Tue Apr 06, 2010 3:32 pm

blesilda wrote:An interested supplier who was present during the pre-bidding conference was not able to buy the bid docs. She was not able to make in the last day of issuance due to an unavoidable circumstance/s. Nevertheless, we must declare a failure of bidding. and will arrange for the second bidding. In order to expedite the process, can we now omit the pre-bidding conference, since, she was already informed and agreed to all instructions to bid, as discussed during the first pre-bidding. However, We will do the usual posting (Phil-GEPS, website and 3 conspicuous places), then proceed with the opening of bids.
Base on the limited information, I would assume it is Public bidding
Section 5. Definition of Terms
a) xxxx
h) Competitive Bidding. Refers to a method of procurement which is open to participation by any interested party and which consists of the following processes: advertisement, pre-bid conference, eligibility screening of prospective bidders, receipt and opening of bids, evaluation of bids, post-qualification, and award of contract. xxxx
For failure of Bidding follow the prescribe procedure outline in section 35 of the revised IRR.
In my opinion, when there has been a failure of bidding for the first time the conduct of a pre-bid conference is still required. Please note, however, that the conduct of a pre-bid conference is required only for contracts to be bid with an approved budget of one million pesos (P1,000,000.00) or more. For projects costing less than one million pesos (P1,000,000.00), holding a pre-bid conference is at the discretion of the Bids and Awards Committee.( refer to section 22 of the revised IRR. for guidance ) Furthermore this will open new opportunity for other bidders who may want participate in the procurement at hand. bounce
avatar
sunriser431
Grand Master
Grand Master

Male Number of posts : 1518
Company/Agency : Goccs Jolo Sulu All the way Downsouth
Occupation/Designation : IAS
Registration date : 2009-05-07

Back to top Go down

Re: second failure of bid

Post by blesilda on Sat May 29, 2010 3:02 pm

Thank you for your comments and sorry for the late reply. No, she is not a favored bidder... And yes, we did held a pre-bidding for the second time and followed the necessary steps. Just the same, only the said bidder participated..
avatar
blesilda
New Member
New Member

Female Number of posts : 16
Company/Agency : angeles city LGU
Occupation/Designation : BAC Secretariat
Registration date : 2010-03-14

Back to top Go down

Re: second failure of bid

Post by Sponsored content


Sponsored content


Back to top Go down

View previous topic View next topic Back to top

- Similar topics

 
Permissions in this forum:
You cannot reply to topics in this forum