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BAC SECRETARIAT

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BAC SECRETARIAT

Post by khalel on Fri Mar 13, 2009 10:04 am

Is it allowable under the rules, to create a permanent BAC Secretariat with fixed monthly salary and/or plantilla position?


Last edited by dlsn on Fri Mar 13, 2009 11:26 am; edited 1 time in total (Reason for editing : Unnecessary use of bold face)

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Re: BAC SECRETARIAT

Post by engrjhez® on Fri Mar 13, 2009 5:33 pm

YES. Section 14.1 of the IRR states that:

14.1. The head of the procuring entity shall create a Secretariat which will serve as the main support unit of the BAC. He may also designate an existing organic office within the said procuring entity to serve as Secretariat. However, to strengthen and promote the professionalization of the organizations’ procuring unit, he may reorganize this unit by designating it as BAC Secretariat and redeploying appropriate existing personnel to it to perform this function, as well as procurement related task.

The underlined pertains to the creation of both BAC Secretariat (as an office) and the plantilla position of its members. The second and third statement identifies the alternatives if this will not be possible. Smile
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Re: BAC SECRETARIAT

Post by RDV @ GP3i on Fri Mar 13, 2009 5:57 pm

khalel wrote:Is it allowable under the rules, to create a permanent BAC Secretariat with fixed monthly salary and/or plantilla position?

The professionalization of procurement practitioners is proceeding in that direction, not only the creation of a permanent BAC Secretariat, but also the creation of permanent plantilla positions, which are procurement-specific and with fixed salary.

The Asian Institute of Management has been awarded the Procurement Professionalization Project which covers the development of training modules to professionalize public procurement practitioners which aims to create a cadre of trained procurement personnel in the public sector. I just don't know the timetable for this.

It is also important, as part of the professionalization process, that procurement practitioners should regularly attend only procurement trainings conducted by those authorized by the GPPB-TSO to conduct such trainings.
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Re: BAC SECRETARIAT

Post by engrjhez® on Fri Mar 13, 2009 9:58 pm

If there would be a separate BAC Secretariat (say a separate unit), are the plantilla positions need to be inclined or analogous to that of administrative and finance positions?

Ex. for LGU's - Administrative Aide? Administrative Officer? Book Keeper? Legal Assistant? How about Engineers? Neutral Question
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Re: BAC SECRETARIAT

Post by shobe on Mon Mar 23, 2009 3:29 pm

engrjhez wrote:If there would be a separate BAC Secretariat (say a separate unit), are the plantilla positions need to be inclined or analogous to that of administrative and finance positions?

Ex. for LGU's - Administrative Aide? Administrative Officer? Book Keeper? Legal Assistant? How about Engineers? Neutral Question

It is my view that those included in the organic BAC Secretariat (assuming that it will be created and not an existing office) need not come from the specific offices you mentioned. What's far more important, in my opinion, is for those that are designated to be competent in undertaking the responsibilities set forth in Section 14.1 of IRR-A. bounce It would however be advisable to have personnel from the Admin division in the BAC Secretariat.
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Re: BAC SECRETARIAT

Post by RDV @ GP3i on Tue Mar 24, 2009 12:21 pm

engrjhez wrote:If there would be a separate BAC Secretariat (say a separate unit), are the plantilla positions need to be inclined or analogous to that of administrative and finance positions?

Ex. for LGU's - Administrative Aide? Administrative Officer? Book Keeper? Legal Assistant? How about Engineers? Neutral Question

I think positions like Procurement Specialists and the like will eventually form part of our Index of Occupartional Services.
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Re: BAC SECRETARIAT

Post by engrjhez® on Tue Mar 24, 2009 1:24 pm

So, does it follow that the positions available for BAC Secretraiat be discriminatory as to the procurement specialty?

If it is so, does this entail the fact that technical people cannot hold Secretariat positions? affraid
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Re: BAC SECRETARIAT

Post by sunriser431 on Fri May 29, 2009 11:51 am

RDV wrote:
engrjhez wrote:If there would be a separate BAC Secretariat (say a separate unit), are the plantilla positions need to be inclined or analogous to that of administrative and finance positions?

Ex. for LGU's - Administrative Aide? Administrative Officer? Book Keeper? Legal Assistant? How about Engineers? Neutral Question

I think positions like Procurement Specialists and the like will eventually form part of our Index of Occupartional Services.


For us GOCCs Corporate Compensation Circular no. 10 dated February 15, 1999, included also the prescribed Index of Occupational Services(IOS)/Infrastructure/Utilities group(IUG) marked as annex A. Maybe other agency can use this circular as reference.
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Re: BAC SECRETARIAT

Post by riddler on Fri May 29, 2009 3:05 pm

For Local Governments Units, it would be wise to appoint the Department Head of the General Services Department as head of the BAC secretariat since majority of its functions on procurements under RA 7160 are already absorbed by RA 9184.
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Re: BAC SECRETARIAT

Post by engrjhez® on Sat Oct 17, 2009 11:31 am

ruel wrote:For Local Governments Units, it would be wise to appoint the Department Head of the General Services Department as head of the BAC secretariat since majority of its functions on procurements under RA 7160 are already absorbed by RA 9184.


Papayag kaya sila na walang honoraria? while other Department Heads who are in the BAC enjoy it? Very Happy
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Re: BAC SECRETARIAT

Post by fe a. araya on Sat Oct 17, 2009 11:50 am

Sec. 14 of IRR does not limit the designation of the BAC Secretariat to personnel of the Admiistrative Division/office. However, Sec. 14.2, explicitly provides, quote:
"The head of the Secretariat in central offices shall be at least a fifth ranking permanent employee or, if not available, a permanent official of the next lower rank; or shall be at least a third ranking permanent employee in bureaus, regional offices and sub-regional/district offices, or if not available, a permanent employee of the next lower rank. In addition to integrity, heads of Procuring entities shall consider procurement proficiency as a factor in designating the head of the Secretariat and Procurement Unit."

This is the reason why perhaps most of the Head and members of the bAC Secretariat comes from the admin where the procurement unit belongs. But there's no prohibition that an engineer or other professional (even a lawyer who do not belong to admin) can be designated for as long as he/she meets the criteria in the IRR.
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Re: BAC SECRETARIAT

Post by engrjhez® on Sat Oct 17, 2009 12:08 pm

fe a. araya wrote:Sec. 14 of IRR does not limit the designation of the BAC Secretariat to personnel of the Admiistrative Division/office. However, Sec. 14.2, explicitly provides, quote:
"The head of the Secretariat in central offices shall be at least a fifth ranking permanent employee or, if not available, a permanent official of the next lower rank; or shall be at least a third ranking permanent employee in bureaus, regional offices and sub-regional/district offices, or if not available, a permanent employee of the next lower rank. In addition to integrity, heads of Procuring entities shall consider procurement proficiency as a factor in designating the head of the Secretariat and Procurement Unit."

This is the reason why perhaps most of the Head and members of the bAC Secretariat comes from the admin where the procurement unit belongs. But there's no prohibition that an engineer or other professional (even a lawyer who do not belong to admin) can be designated for as long as he/she meets the criteria in the IRR.

Agree. But going BACk to Engr.Ruel's proposal that in LGUs, the Head of the GSD/GSO automatically becomes the Head of the Secretariat (instead of joining the BAC) is a question of sincerity, dedication, and willingness to serve rather than be served. Baka lang kasi mag protesta ang mga GSD/GSO kasi mawawalan sila ng privilege sa grant ng honoraria pag nagkaganon. pale
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Re: BAC SECRETARIAT

Post by fe a. araya on Sat Oct 17, 2009 12:40 pm

But come to think of it, with or without honoraria, inherent sa duties nila ang procurement kaya siguro in lieu of honoraria, overtime pay na lang. Yun nga lang talaga, it would be unfair sa mga naghihirap din. the benefit given like the honorarium would be an incentive naman. I hope the GPPB or the DBM can do something about this? Kahit ung P2,000 man lang for completed bidding process (kasi nga mas mataas ung sa BAC members)
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Re: BAC SECRETARIAT

Post by engrjhez® on Sat Oct 17, 2009 12:53 pm

fe a. araya wrote:But come to think of it, with or without honoraria, inherent sa duties nila ang procurement kaya siguro in lieu of honoraria, overtime pay na lang. Yun nga lang talaga, it would be unfair sa mga naghihirap din. the benefit given like the honorarium would be an incentive naman. I hope the GPPB or the DBM can do something about this? Kahit ung P2,000 man lang for completed bidding process (kasi nga mas mataas ung sa BAC members)

To equal that of the possible honoraria entitled for being a BAC member, a member of Secretariat must render an overtime of almost 2 hours a day (considering 25% limitation) or a whole Saturday/Sunday every week. But again, depende sa tao. If the interest of public service matters most than any other (even in honoraria) this will certainly be not an issue. Very Happy
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Re: BAC SECRETARIAT

Post by fe a. araya on Sat Oct 17, 2009 2:44 pm

Korek din. We consider ourselves public servants, sabi ko nga with or without honorarium, we are bound to do our duties and responsibilities. Its our commitment not only to the office where we work, to the public but to ourselves. It's the fulfillment we get and the feeling that we have been part (in our own little way) of the over-all accomplishment of the office, the BAC in particular, that matters most. Pero kung may benefit, why not? WE all deserve that
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Re: BAC SECRETARIAT

Post by sunriser431 on Sat Oct 17, 2009 4:49 pm

engrjhez wrote:
fe a. araya wrote:But come to think of it, with or without honoraria, inherent sa duties nila ang procurement kaya siguro in lieu of honoraria, overtime pay na lang. Yun nga lang talaga, it would be unfair sa mga naghihirap din. the benefit given like the honorarium would be an incentive naman. I hope the GPPB or the DBM can do something about this? Kahit ung P2,000 man lang for completed bidding process (kasi nga mas mataas ung sa BAC members)

To equal that of the possible honoraria entitled for being a BAC member, a member of Secretariat must render an overtime of almost 2 hours a day (considering 25% limitation) or a whole Saturday/Sunday every week. But again, depende sa tao. If the interest of public service matters most than any other (even in honoraria) this will certainly be not an issue. Very Happy
The 25% limitation is applied on the Total annual Basic salary of the personnel in a given year, overtime(in excess of 8 hours) rendered on regular days (monday to friday) will have added premium of 25% per hour but subject to 1 hour of rest (meaning no overtime will start at 5pm but will commence at 6pm), for special holiday will have added premium of 30% per hour, while Legal holiday will have 100% premium. Meanwhile honorarium still subject to the 25% limitation of the Total annual Basic salary,(the threshold amount limitation contingent on the Basic salary, the higher the Basic so does the threshold amount) given the two situation between the overtime and honorarium, its much better to claim the honorarium, because the personnel is working within the official time (8 to 5pm) while overtime personnel have to work in excess of the prescribe 8 hours of work for regular days (Monday to friday). But whether it be overtime or Honorarium the BIR is watching. bounce
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Re: BAC SECRETARIAT

Post by father on Fri Jul 16, 2010 11:48 pm

ano ba talaga qualification ng BAC Secretariat? Admin AIde? pd na? supply officer mas ok na?
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BAC SECRETARIAT HONORARIUM OR OVERTIME PAY?

Post by father on Sat Jul 17, 2010 12:39 am

BAC Secretariat shall be paid via an overtime pay>? right not an honorarium? if through overtime pay, maliit lang din kasi paano kung taga supply ka? so trabaho mo talaga ung mag prepare ng mga papeles except during the Bidding Proper?
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Re: BAC SECRETARIAT

Post by engrjhez® on Sat Jul 17, 2010 8:22 am

father wrote:ano ba talaga qualification ng BAC Secretariat? Admin AIde? pd na? supply officer mas ok na?


I have answered this question on this link.

Smile
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Re: BAC SECRETARIAT

Post by engrjhez® on Sat Jul 17, 2010 8:30 am

father wrote:BAC Secretariat shall be paid via an overtime pay>? right not an honorarium? if through overtime pay, maliit lang din kasi paano kung taga supply ka? so trabaho mo talaga ung mag prepare ng mga papeles except during the Bidding Proper?

That is actually a challenge.

If you are in a procuring unit, then you are so familiar with what you are doing it will not bother you performing it at all. The reason for giving overtime pay instead of Honoraria in that case is that, you get extra pay for every extra hour.

On the other hand, if the your function is not in line with procurement but equally proficient in performing procurement tasks, you get extra pay for every extra job. (take note of the hour and job comparison).
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Re: BAC SECRETARIAT

Post by father on Mon Jul 19, 2010 8:50 pm

in ra9184 it says na...third ranking official or next lower rank? so an admin aide is not in that category?
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Re: BAC SECRETARIAT

Post by sunriser431 on Mon Jul 19, 2010 10:21 pm

father wrote:in ra9184 it says na...third ranking official or next lower rank? so an admin aide is not in that category?
If may I ask, is this your concern? referring to section 14.2 of the Revised IRR.
excerpt from section 14.2
14.2. The head of the Secretariat in central offices shall be at least a fifth ranking permanent employee or, if not available, a permanent official of the next lower rank; or shall be at least a third ranking permanent employee in bureaus, regional offices and sub-regional/ district offices, or if not available, a permanent employee of the next lower rank. In addition to integrity, heads of Procuring Entities shall consider procurement proficiency as a factor in designating the head of the Secretariat and Procurement Unit.

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Re: BAC SECRETARIAT

Post by father on Mon Jul 19, 2010 10:27 pm

precisely that provision in specific the last paragraph....in bureaus, regional offices...so and so
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Re: BAC SECRETARIAT

Post by sunriser431 on Mon Jul 19, 2010 11:01 pm

father wrote:precisely that provision in specific the last paragraph....in bureaus, regional offices...so and so
so what agency are you in? LGUs, NGA, GOCC, GFI,SCUs?
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Re: BAC SECRETARIAT

Post by sunriser431 on Mon Jul 19, 2010 11:13 pm

father wrote:in ra9184 it says na...third ranking official or next lower rank? so an admin aide is not in that category?
opinion of the GPPB. General Provisions
Can other officials be designated as Head of the BAC Secretariat if a third (3rd) ranking permanent personnel is not available in Regional/Bureau Offices?
Yes. In Regional/Bureau Offices, if there is no third (3rd) ranking permanent personnel is available, then a fourth (4th) ranking or a (5th) ranking permanent personnel may be designated as Head of the BAC Secretariat.
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Re: BAC SECRETARIAT

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