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Registry of Suppliers/ Class "A" Documents

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Registry of Suppliers/ Class "A" Documents

Post by BAC Sec. on Thu May 13, 2010 3:09 pm

Comments...!

23.4. To facilitate determination of eligibility, the BAC of a procuring entity may maintain a
registry system using the PhilGEPS or its own manual or electronic system that
allows submission and/or recording/entry of eligibility requirements simultaneously
with registration.(a)
23.4.1. The registry system shall contain the foregoing Class “A” documents which
should be maintained current and updated by the bidder concerned at least once
a year or more frequently when needed.(a)
23.4.2. A bidder who maintains a current and updated file of his Class “A” Documents
shall be issued a certification by the BAC to that effect, which certification may
be submitted to the procuring entity concerned in lieu of the foregoing Class “A”
documents.(a)
23.4.3. If the procuring entity maintains a registry system using the PhilGEPS or its own
electronic system, a prospective bidder, whether or not duly registered in either
system, shall submit a written letter of intent and/or its application for eligibility
and latest Class “A” documents, to the BAC on or before the deadline specified
in the Bidding Documents. Any application for eligibility or updates submitted
after the deadline for the submission of the letter of intent shall not be
considered for the bidding at hand.(a)

Only those bidders/suppliers that have complied with the above are the only one that can be issued RFQ in case of Shopping or Small Value Procurement(SPV). bounce
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Re: Registry of Suppliers/ Class "A" Documents

Post by Niwram on Thu May 13, 2010 4:19 pm

Even those bidders that are not complied with the above provision can be issued RFQ.. The provision you have cited is applicable to Public Bidding in determining whether such bidder complied with the eligibility requirements. it does not automatically disqualify those who are not yet member of that registry system.
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Re: Registry of Suppliers/ Class "A" Documents

Post by sunriser431 on Thu May 13, 2010 8:43 pm

BAC Sec. wrote:Comments...!

23.4. To facilitate determination of eligibility, the BAC of a procuring entity may maintain a
registry system using the PhilGEPS or its own manual or electronic system that
allows submission and/or recording/entry of eligibility requirements simultaneously
with registration.(a)
23.4.1. The registry system shall contain the foregoing Class “A” documents which
should be maintained current and updated by the bidder concerned at least once
a year or more frequently when needed.(a)
23.4.2. A bidder who maintains a current and updated file of his Class “A” Documents
shall be issued a certification by the BAC to that effect, which certification may
be submitted to the procuring entity concerned in lieu of the foregoing Class “A”
documents.(a)
23.4.3. If the procuring entity maintains a registry system using the PhilGEPS or its own
electronic system, a prospective bidder, whether or not duly registered in either
system, shall submit a written letter of intent and/or its application for eligibility
and latest Class “A” documents, to the BAC on or before the deadline specified
in the Bidding Documents. Any application for eligibility or updates submitted
after the deadline for the submission of the letter of intent shall not be
considered for the bidding at hand.(a)

Only those bidders/suppliers that have complied with the above are the only one that can be issued RFQ in case of Shopping or Small Value Procurement(SPV). bounce
Excerpt from NPM 028-2005
xxxxx, the procuring entity may establish a supplier’s registry for purposes of maintaining a list of eligible suppliers to facilitate faster eligibility checking during the bidding process. It must be clarified, however, that even non-registered suppliers may still participate in the agency’s bidding opportunities as long as said bidders/suppliers submit the required eligibility documents. Accordingly, the task of maintaining said registry of suppliers will be the responsibility of the BAC Secretariat, as part of its administrative support function.
xxxxx
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