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public bidding for staggard purchase of goods.

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public bidding for staggard purchase of goods.

Post by enyl on Wed Jun 16, 2010 4:25 pm

I WOULD LIKE TO QUESTION ON THE LEGALITY AND REASONABLENESS OF THE PROCUREMENT MODE MADE THE AGENCY. THEY CONDUCTED A PUBLIC BIDDING OF GOODS AMOUNTING TO MORE THAN 9MILLION AS ABC. BUT THE QUESTION IS THE PURCHASE ORDER IS PREPARED AND APPROVED BY AS NEEDED BASIS. THE SUPPLIER WILL BE RECEIVING POS NOT IN BULK QUANTITY AS PROVIDED IN THE BID FORM BUT IN STAGGARD BASIS. THE DURATION OF SUCH PROCUREMENT WILL BE FOR ONE YEAR. FOR EXAMPLE ITEM A PER BID FORM AND APP IS 200 BXS. BUT THE POS WILL BE PREPARED 20 BXS PER MONTH. IS THIS REASOBALE?
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Re: public bidding for staggard purchase of goods.

Post by riddler on Thu Jun 17, 2010 9:24 am

enyl wrote:I WOULD LIKE TO QUESTION ON THE LEGALITY AND REASONABLENESS OF THE PROCUREMENT MODE MADE THE AGENCY. THEY CONDUCTED A PUBLIC BIDDING OF GOODS AMOUNTING TO MORE THAN 9MILLION AS ABC. BUT THE QUESTION IS THE PURCHASE ORDER IS PREPARED AND APPROVED BY AS NEEDED BASIS. THE SUPPLIER WILL BE RECEIVING POS NOT IN BULK QUANTITY AS PROVIDED IN THE BID FORM BUT IN STAGGARD BASIS. THE DURATION OF SUCH PROCUREMENT WILL BE FOR ONE YEAR. FOR EXAMPLE ITEM A PER BID FORM AND APP IS 200 BXS. BUT THE POS WILL BE PREPARED 20 BXS PER MONTH. IS THIS REASOBALE?
hello enyl, the delivery of Goods per schedule or staggard basis is allowed as long as it is stated in Section VI. Schedule of Requirements of the Philippine Bidding Documents (PBD)..Staggard Payments to be made by the PE can also be included in the SCC of the PBD..

Ex. You have an ABC of 9 Million pesos consisting of 6 Lot Items.

Lot 1 Delivery Sked 3 Months upon receipt of NTP.

Lot 2 Delivery Sked 5 Months upon receipt of NTP

Lot 3 .......

and so on... until all deliveries has been completed. However the supplier may claim for partial payment upon completion (on sked) of every items as stated in the Sked of Req. Very Happy Very Happy

The Requirements of the Procuring Entity on "as per need basis" for every delivery is not allowed under Ra 9184 nor the PBD.. THe PE must always specify the "as Planned" delivery of Lot items in the Schedule of Requirements.. If the PE shall follow the "as needed basis" for delivery, magiging decretionary na ngayon sa kanila ang sked of delivery which may lead to something "fishy" on the transaction involved. Very Happy


Last edited by riddler on Thu Jun 17, 2010 2:52 pm; edited 1 time in total
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Re: public bidding for staggard purchase of goods.

Post by riddler on Thu Jun 17, 2010 9:45 am

enyl wrote:
THE DURATION OF SUCH PROCUREMENT WILL BE FOR ONE YEAR. FOR EXAMPLE ITEM A PER BID FORM AND APP IS 200 BXS. BUT THE POS WILL BE PREPARED 20 BXS PER MONTH. IS THIS REASOBALE?

i believed this is reasonable as long as this has been included in the Sked of Req. ika nga... i hope the PE has clarified the matter during the Pre-Bid Conference..

Ex. Lot 1 20 BXS for 30 days, Lot 2 20 BXs in 60 days, Lot 3 20 BXS in 90 days and so on.... All of this Lots maybe awarded into one single winning Bidder (depending on what evaluation under the ITB your BAC be shall use) to be delivered in a 12 month period, subject to the condition as stipulated in the Schedule of Requirements. Very Happy
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Re: public bidding for staggard purchase of goods.

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