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A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

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A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

Post by adroth on Sat Aug 07, 2010 1:03 am

We still don't quite know what happened to the second bid. Either nothing was published or we simply didn't catch the announcement.

What would cause the bid opening to be re-scheduled? Background below.

==== ~~~ ====

This is what the bid invite looked like. This is for the 2nd bid, but is, for the most part similar to the original. We didn't have access to the bid documents themselves, so we don't know what was changed in the specs for the 2nd bid.

From: http://www.dnd.gov.ph/DNDWEBPAGE_files/dndbac/ITB/ITAEBJan09/lcu%2001302009.pdf





==== ~~~ ====

This is how the first bid went

Original IAEB: http://www.timawa.net/forum/index.php?topic=9551.msg123671#msg123671

First bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg126147#msg126147

2nd bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg128404#msg128404

3rd bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg129489#msg129489

4th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg129489#msg129489

5th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg131704#msg131704

6th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg132948#msg132948

7th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg133934#msg133934

8th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg134155#msg134155

9th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg135067#msg135067

10th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg137241#msg137241

11th bid opening re-schedule: http://www.timawa.net/forum/index.php?topic=9551.msg138773#msg138773
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Re: A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

Post by RDV @ GP3i on Sat Aug 07, 2010 10:03 am

adroth wrote:We still don't quite know what happened to the second bid. Either nothing was published or we simply didn't catch the announcement.

What would cause the bid opening to be re-scheduled?

It really baffles the imagination on why the deadline for submission and scheduled opening bids has been postponed (thru the issuance of Supplemental Bulletins) 11 times. I don't want to speculate on the reason(s) why, but, just like the other members of your forum, hindi maiwasan na maging malikot ang ating mga isipan, gaya ni horge of timawa forum. As horge correctly pointed out, dapat hindi patingi-tingi kundi malaking galawan na. Meron mga isang linggong palugit na ibinigay. Maybe this was done so as not to violate the IRR provision that Supplemental/Bid Bulletin should be issued at least 7 c.d. before the deadline for submission and receipt of bids.

The minutes of BAC meetings when the decisions were made postponing the deadline should be available to the public. Better secure a copy of the minutes since the Supplemental Bulletins themselves did not indicate the reason(s) for moving the deadline.

The situation brings us to the importance of procurement planning. The IRR provides the guidelines to us, like when the procuring entity sets the deadline for submission and opening of bids, in the case of procurement of goods, they should observe that it should not be more than 45 c.d. from the last day of posting of the invitation. If the reason is because no bids are received, but instead of the BAC declaring a failure of bidding (which must have been done but that would reset the clock back to zero), only the deadline was repeatedly reset. Eventually, the maximum of 45 c.d. from last day of posting to bid opening, as required under Sec. 25.4 of the IRR, has been exceeded.

A call for transparency in the procurement process is really in order here.

I find your forum very interesting. As a reserve officer (Lt. Col) myself, I salute you, gentlemen, for the efforts you are doing.
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Re: A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

Post by engrjhez® on Sat Aug 07, 2010 1:29 pm

RDV @ GPPPI wrote:
x x x
The situation brings us to the importance of procurement planning. The IRR provides the guidelines to us, like when the procuring entity sets the deadline for submission and opening of bids, in the case of procurement of goods, they should observe that it should not be more than 45 c.d. from the last day of posting of the invitation. If the reason is because no bids are received, but instead of the BAC declaring a failure of bidding (which must have been done but that would reset the clock back to zero), only the deadline was repeatedly reset. Eventually, the maximum of 45 c.d. from last day of posting to bid opening, as required under Sec. 25.4 of the IRR, has been exceeded.

A call for transparency in the procurement process is really in order here.
In our LGU, a new BAC Composition was appointed. Despite the massive movements of members and Secretariat members after the post-election era, I was retained. As an advocate of procurement reform myself, I orient new members as to the requirements of the law. The new BAC is now slowly absorbing the solution to life long problem of LGUs - procurement planning. Discipline, Integrity, and Procurement Proficiency are the "core traits" I am trying to D.I.P. in their hearts. No more lax moments and start attacking where the root of the problem is. With that, I will again agree to RDV, and commend fellow reformers in the government.
RDV @ GPPPI wrote:
I find your forum very interesting. As a reserve officer (Lt. Col) myself, I salute you, gentlemen, for the efforts you are doing.
I will also be following that forum from time to time. As a reserve officer myself under PN (Marines), a snappy salute to all silent defenders of the Constitution. Exclamation

To RDV: I hope to be commissioned in the same rank as you are, but I will have to wait until I reach age 35 before I can start with the program.

cheers
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Re: A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

Post by RDV @ GP3i on Sun Aug 08, 2010 9:39 am

engrjhez® wrote:
RDV @ GPPPI wrote:I find your forum very interesting. As a reserve officer (Lt. Col) myself, I salute you, gentlemen, for the efforts you are doing.
I will also be following that forum from time to time. As a reserve officer myself under PN (Marines), a snappy salute to all silent defenders of the Constitution. Exclamation

To RDV: I hope to be commissioned in the same rank as you are, but I will have to wait until I reach age 35 before I can start with the program.

cheers

The age requirement could be waived, in some cases. Well, looking forward to you being a commissioned officer, one of the Proud Marines.

You will not just be engrjhez but also LtColJhez. cheers
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Re: A bid opening that was re-scheduled 11 times . . . before a re-bid was announced

Post by engrjhez® on Sun Aug 08, 2010 11:51 am

RDV @ GPPPI wrote:
The age requirement could be waived, in some cases. Well, looking forward to you being a commissioned officer, one of the Proud Marines.

You will not just be engrjhez but also LtColJhez. cheers

Thanks. Nice to hear that. I will try my luck for a "forced entry" in the program earlier than planned. But for now, it is all about advocacies and public service. I hope I can fully install the rest of necessary procurement reforms in our agency in compliance with GPRA before I start paving my way to the third-level (if I will be successful Smile)

I believe it is only by moving up can I fully reach out to a greater domain. But of course, crabs are there to make sure I fail. Twisted Evil

But going back to the discussion, i believe that procurement FAILED as i have browsed in timawa.net. Moreso, there are timelines under Annex C of the IRR that would invalidate the process once the schedules exceeded the maximum number of days required to complete the procurement.
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